MINUTES OF MEETING: THURSDAY 18 April, 7.30pm,
THE READING ROOM, RUAN LANIHORNE
Councillors (Cllrs): Paull (Chairman), Conbeer, Giles, Farr, Larter and Wasley.
There were no items raised in the open forum.
2. DECLARATIONS OF INTEREST
3. MINUTES OF THE LAST MEETING
The minutes of the meeting held on Thursday 22/03/2012 had been previously distributed to the Parish Council (PC) and posted on the Parish noticeboards. The minutes were accepted as true records of the meeting.
4. MATTERS ARISING FROM THE MINUTES (not on the agenda & for report)
The Electoral Office has been contacted regarding the retirement of Cllr Watson. The authorised posters advertising his position have been put up, with the final date of the requests for an election by parishioners’ being the 01/05/2012. At least 10 parishioners need to request an election. The Electoral Office advised that the 60 day recruitment period commences on the date the posters are put up and that there is no issue if a co-opt appointment is made. An election may cost up to £3,000. To date the Clerk has not had any responses to the posters since they were put up on the 11/04/2012. The Clerk was asked to put up a new poster to advertise the position of Cllr once the expiry period of the current election request poster ends.
A cluster meeting to discuss Neighbourhood Planning, Devolution and the Public Conveniences Review, is to be held at Gerrans PC on 15 May 2012 at 7pm. The Clerk was asked to inform Gerrans PC that possibly two Cllrs from Ruan Lanihorne PC will attend.
Cornwall Council (CC) is presenting a range of training opportunities for local council representatives. The Clerk was asked to confirm places for Cllrs Giles and Farr on the ‘Understanding Planning Applications and Plans’ course in County Hall on 20/06/2012.
Cllr Farr requested a register of Parishioners to pass onto the church vicar for the purpose of a mailshot to raise funds for the church roof. The Electoral Office was contacted with the outcome that the Edited Register could be purchased directly by the Church – the PC may not provide copies to 3rd parties.
Rural Services Online – the Clerk sent an article to the Reading Room Committee (RRC) regarding potential funding for small charities/enterprises for Parish populations <3,000.
A Review of Polling Districts was received from CC. The review’s main function is to ascertain whether the current Polling Station (the Reading Room) is the most suitable location for a Polling Station in the Parish. It was considered by all Cllrs that it is. The Clerk will respond to CC accordingly.
6. READING ROOM (RR) REPORT
The Cornwall Association of Local Councils (CALC) was contacted to ascertain whether there are any time restrictions on revisiting a resolved decision made by Cllrs. CALC confirmed that a resolved decision may be revisited at any time unless stated otherwise in the PC’s Standing Orders. With this information, Cllrs voted on whether to revert to paying for the Reading Room bills, subsequently invoicing the RRC for the amounts paid. The vote was passed by a majority of 4 votes to 2, with Cllrs Giles and Larter voting against the proposal.
There was a request from RR Committee (RRC) to change the men’s toilet to a store room, with the ladies becoming unisex. Further storage space is needed to resolve a Health & Safety issue. This question needs answering in the next meeting by Cllrs.
Chris Prestwood, Secretary of the RRC summarised the minutes of the RRC, within which he reported that the majority of the work to the RR floor repairs was now completed. He stated that the provision of the PC with the minutes of RRC meetings was working well to improve communications between both parties.
PC Account Status: Balance b/f: £3,917.63; balance reconciled = £3,767.65 (-£193.85: Clerk Wages + £43.87: RRC)
RRC Account Status: Balance b/f: £969.61; balance reconciled = £865.46.
Payments from PC (proposed and seconded by Cllrs Wasley and Conbeer):
RRC £459.97 – detailed as follows: Money from RRC = £1,500. Bills paid from RRC money: Build Supplies Ltd = £743.14 (Net) + £148.63 (VAT) + Maen Karne = £123.55 (Net) + £24.71 (VAT)
Roseland Magazine – £3.60 (Advertisement for new Cllr); Cornwall Association of Local Councils – £119.27 (Annual Membership); Anne Mihalop (Clerk Wages for 8 weeks) – £221.54.
Income into PC:
Cornwall Council – ½ Precept allocation: £1,912.50; RRC – payment of SWW and EDF bills: £43.87.
Internet banking mandated handed in by Clerk.
The PC was made aware of an Enforcement Notice: EN12/00898; regarding the ‘Land Opposite To Treworga, Ruan High Lanes’; in respect to an ‘Alleged change of use from agricultural, to use as an air strip for light aircraft’.
9. HIGHWAYS & FOOTPATHS
Cllr Giles reported he has walked all of the PC’s footpaths and met with CC’s Footpath Officer. On behalf of the PC, Cllr Giles requested the following maintenance work: Step repair on the Ruan Lanihorne to Trethella footpath; new sign on the Buruppa to Ruan Lanihorne path; new way markers, which Cllr Giles will fix; the trimming of footpath hedges.
The clerk confirmed that Luke Hadfield from Highways reported that patching/road repair works on the road through Treworga Village and the road from Tregonhouse to Treswithian will be undertaken from 17/04/2012.
The Clerk confirmed that Luke Hadfield had been informed about the Barn Farm stretch highlighted in March’s meeting.
Cllr Giles requested that the Clerk contact Luke Hadfield for a again about the road surface at the bottom of Dawes Hill.
10. HEALTH, SAFETY & ENVIRONMENTAL (HSE) ISSUES
Cllr Giles reported that the outlet from Ruan Pond is blocked and that the pond is full of duckweed, parrot weed and hemlock. Cllr Giles requested the pond is discussed further in the Annual Open Meeting (AOM).
It was reported by Cllrs Giles and Paull that a removal lorry had lost control down Dawes Hill, causing damage to the verges at the bottom of the hill. Cllr Giles and Paull have relevelled and reseeded the affected area. Cllrs discussed that a polite letter should be sent to the removal company asking for a donation to pay for the damage. Cllr Paull to action.
11. REPORTS FORM MEETINGS ATTENDED BY COUNCILLORS
12. ANNUAL AUDIT & RETURN
The Annual Audit and Return will be further discussed in the Finance Meeting on 26/04/2012 at 7pm in the RR.
13. POTENTIAL FOR A REPLACEMENT PLAQUE FOR THE QUAY
It was decided by Cllrs to carry this item forward to the AOM.
Cllr Giles reported that there is an increasing amount of litter in the Parish which looks to have been thrown out of car windows. It was decided there is little the PC can do to reduce the amount of litter from this source.
15. POTENTIAL FOR A BOOK SWAP SHOP IN TREWORGA TELEPHONE BOX
It was decided by Cllrs to carry this item forward to the AOM.
16. DIAMOND JUBILEE
There have been two responses about the Ruan High Lanes tree one requesting the tree is placed on the green, by the bus stop and that tree be a Crab Apple.
The beacon bonfire will be lit at 10pm and the event will start at 8.30pm
The Clerk investigated PC Public Liability insurance. The PC insurance covers the events, with a PC subcommittee undertaking the management of the events. Leaflets etc will be distributed to advertise the events by the RRC.
17. FUTURE AGENDA ITEMS
Book Swap Shop in Treworga Telephone Box; Ruan Pond; Potential for a Replacement Plaque for the Quay;
Diamond Jubilee Trees. All proposed items will be discussed in the Annual Open Meeting on 31/05/2012.
The meeting closed at 9.07pm