Gerrans Parish Council
MINUTES of the Meeting of Gerrans Parish Council
held on Tuesday 7th January 2014 at 7.30 pm
in the Memorial Hall Annexe
NEXT MEETING – Tuesday 4th February 2014 at 7.30pm in the Memorial Hall Annexe
Present:
Cllrs Case, Fletcher, German, Greenslade, Hetherington, Iddison, Morse, Symons,
Taffinder ( Chairman); CC J German, S Skull (Clerk)
5 members of the public attended.
011401
APOLOGIES FOR ABSENCE
– Cllrs Davis (family matters), Hatwood (work commitments)
011402
DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA
– Cllr German declared a disclosable pecuniary interest in Planning Application PA13/11196 (to be discussed in item 14 on the agenda) because the applicant acts for him as a land agent.
– Cllr Greenslade declared a non registerable interest in Planning Application PA13/10979 (to be discussed in item 14 on the agenda) because of family connections.
011403
PUBLIC PARTICIPATION
Cllr German reported that a MoP had complained once more about the condition of the streets in the village. Cllr Fletcher pointed out that the amount budgeted for 2014/15 for this expense was already more than double the amount spent in 2012/2013.
011404
MINUTES OF PREVIOUS MEETINGS
The Council accepted the draft minutes of the meetings held on Tuesday 3rd December and Thursday 12th December 2013 as being true records. The Chairman signed the minutes.
011405
REVIEW OF MINUTES OF PREVIOUS MEETINGS – ITEMS FOR REPORT/DISCUSSION.
No items for discussion were raised.
011406
ROSELAND NDP
Jon Smith, the chairman of the Roseland Neighbourhood Development Plan Steering group, presented a flowchart of the process involved in developing the Roseland Plan, an update as to progress, and reported a good response to the latest questionnaire. He said he would provide a further update at the next PC meeting and full details of the results in March.
Cllr Taffinder thanked Mr Smith for his report.
011407
CORRESPONDENCE RECEIVED
No correspondence not covered elsewhere in the agenda had been received.
011408
COMMITTEE REPRESENTATIVE REPORTS
1. Car Parks Committee
Cllr Iddison reported on a site meeting at New Road car park with Luke Hadfield of Cormac held on 10th December at which a new job specification was provisionally agreed which involved a repair to the surface rather than the use of Tarmac throughout, and the improvements to the drainage and rebuilding of the Cornish hedge as before. It was expected this would reduce the cost considerably.
Cllr Case commented that the Treloan car park would be improved by the removal of the grass bank on the lower border. Cllr German said there might be a problem carrying out structural alterations depending on who actually owned the site. Cllr Fletcher and CC German said they would make enquiries, and the clerk was asked to make this an agenda item at the next meeting. Action clerk
011409
OPEN SPACE NEGOTIATIONS
The clerk referred to the latest email received from the Landlord’s agent inviting the PC to decide either to take a lease on the land or not even though the situation with regard to DCHA’s obligations under the S106 agreement was still unresolved. Cllr German proposed (seconded by Cllr Iddison) that the PC should resolve to maintain its position and write again to Tim Marsh at CC Planning requesting again that he move to bring enforcement measures to bear on DCHA or provide a reason why this was not possible. This was agreed unanimously. Action clerk to write
011410
PARKING RESTRICTIONS
– Current order update
The clerk drew attention to an email from Cllr Hatwood outlining the present situation as regards the current parking order as it affects Portscatho Square. Cllr Taffinder proposed (seconded by Cllr Greenslade) that the PC provide written confirmation that it supports the arrangements as currently drafted. The voting was 4 in favour and 4 against with 1 abstention. Cllr Taffinder then used her casting vote in favour and the proposal was carried. Action clerk to inform Cormac.
– Proposed new order
Cllr Greenslade proposed (seconded by Cllr Case) that the parking restriction on New Road from Parc an Dillon past the car park be extended to no waiting at any time all the year round on both sides of the road. This was unanimously supported.
A decision about how far the lines should extend was deferred subject to a site meeting set for 3.00pm the next day. At that meeting there would also be a visit to the Gerrans Hill junction to discuss the extent of proposed yellow lines on the corners.
011411
FOOTPATHS MAINTENANCE
The clerk drew attention to the fact that a new contract was now due to be awarded for maintenance of the Parish’s footpaths under the SWCP and LMP schemes. He was asked to begin enquiries among local contractors. Action clerk.
011412
PUBLIC CONVENIENCES
Gllr German gave an update as to progress with plans to sublet part of the building at Portscatho. A fee had been agreed with a local firm of architects, who have completed an initial survey and are proceeding with drawings which can be submitted for planning permission.
011413
FOOTBALL FIELD
The clerk reported that work had started on the clearance of the derelict units on site, and that Tregothnan Estate had given consent for the formal Deed of Surrender to be drawn up by the PC’s own solicitor.
011414
PLANNING MATTERS
APPLICATIONS
The PC had received 2 applications. These are outlined below and the PC’s comments were subsequently lodged under “Consultee Comments” in the Online Planning Register.
| Application | Description | PC Comment |
| PA13/11196 | Agricultural field shelter at Little Pednvadn, Rosevine | Unanimous support |
| PA13/10979
|
Single storey agricultural building at Methers Collyn Cottage, Portscatho | 6 support, 1 abstain,
1 (Cllr R German) object |
Cllr German left the room during discussion of PA13/11196
Cllr Greenslade left the room during discussion of PA13/10979
DECISIONS
PA13/10050 (supported by PC) – approved
PA13/09681 (supported by PC) – approved
PA13/10382 (objected to by PC) – approved
ENFORCEMENT MATTERS
Nothing to report
POLICY
The policy for the appraisal of new applications as documented in the minutes of the May 2013 meeting was discussed and unanimously endorsed.
011415
FINANCIAL MATTERS
ACCOUNTS FOR PAYMENT
It was resolved that the outstanding invoices in the total sum of £2,364.79 (including VAT of £135.95) be paid. A schedule of these payments is available from the clerk.
BANK RECONCILIATION
The reconciled bank balance as at 25th December 2013 was £67,151.10
STATUS TO BUDGET
All payments were within budget as adjusted by minuted Council decisions.
011416
OTHER PARISH MATTERS
Cllr German said it had been reported to him that fallen leaves were making Eshcol Lane slippery underfoot. The clerk was asked to instruct the street cleaner to investigate. Action clerk.
Cllr Taffinder suggested that the PC should send a letter of congratulation to the organisers of this year’s New Year fireworks display, which had been widely praised. This was agreed. Action clerk.
The meeting closed at 9.18 pm