Gerrans Parish Council Minutes – January 2014

Gerrans Parish Council

MINUTES of the Meeting of Gerrans Parish Council

held on Tuesday 7th January  2014 at 7.30 pm

in  the Memorial Hall Annexe

NEXT MEETING – Tuesday 4th February 2014 at 7.30pm in the Memorial Hall Annexe

Present:

Cllrs   Case, Fletcher, German, Greenslade, Hetherington, Iddison, Morse, Symons,

Taffinder ( Chairman); CC J German, S Skull (Clerk)

 

5 members of the public attended.

 

011401

APOLOGIES FOR ABSENCE

–  Cllrs Davis (family matters), Hatwood (work commitments)

 

011402

DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

– Cllr German declared a disclosable pecuniary interest  in Planning Application PA13/11196 (to be discussed in item 14 on the agenda) because the applicant acts for him as a land agent.

– Cllr Greenslade declared a non registerable interest in Planning Application PA13/10979 (to be discussed in item 14 on the agenda) because of family connections.

 

011403

PUBLIC PARTICIPATION

Cllr German reported that a MoP had complained once more about the condition of the streets in the village. Cllr Fletcher pointed out that the amount budgeted for 2014/15 for this expense was already more than double the amount spent in 2012/2013.

 

011404

MINUTES OF PREVIOUS MEETINGS

The Council accepted the draft minutes of the meetings held on Tuesday 3rd December and Thursday 12th December 2013 as being true records. The Chairman signed the minutes.

 

011405

REVIEW OF MINUTES OF PREVIOUS MEETINGS – ITEMS FOR REPORT/DISCUSSION.

 

No items for discussion were raised.

 

011406

ROSELAND NDP

Jon Smith, the chairman of the Roseland Neighbourhood Development Plan Steering group, presented a flowchart of the process involved in developing the Roseland Plan, an update as to progress, and reported a good response to the latest questionnaire. He said he would provide a further update at the next PC meeting and full details of the results in March.

 

Cllr Taffinder thanked Mr Smith for his report.

 

011407

CORRESPONDENCE RECEIVED

No correspondence not covered elsewhere in the agenda had been received.

 

 

 

 

 

 

011408

COMMITTEE REPRESENTATIVE REPORTS

 

1. Car Parks  Committee

 

Cllr Iddison reported on a site meeting at New Road car park with Luke Hadfield of Cormac held on 10th December at which a new job specification was provisionally agreed which involved a repair to the surface rather than the use of Tarmac throughout, and the improvements to the drainage and rebuilding of the Cornish hedge as before. It was expected this would reduce the cost considerably.

 

Cllr Case commented that the Treloan car park would be improved by the removal of the grass bank on the lower border. Cllr German said there might be a problem carrying out structural alterations depending on who actually owned the site. Cllr Fletcher and CC German said they would make enquiries, and the clerk was asked to make this an agenda item at the next meeting. Action clerk

 

011409

OPEN SPACE NEGOTIATIONS

The clerk referred to the latest email received from the Landlord’s agent inviting the PC to decide either to take a lease on the land or not even though the situation with regard to DCHA’s  obligations under the S106 agreement was still unresolved. Cllr German proposed (seconded by Cllr Iddison) that the PC should resolve to maintain its position and write again to Tim Marsh at CC Planning requesting again that he move to bring enforcement measures to bear on DCHA or provide a reason why this was not possible. This was agreed unanimously. Action clerk to write

 

011410

PARKING RESTRICTIONS

– Current order update

The clerk drew attention to an email from Cllr Hatwood outlining the present situation as regards the current parking order as it affects Portscatho Square. Cllr Taffinder proposed (seconded by Cllr Greenslade) that the PC provide written confirmation that it supports the arrangements as currently drafted. The voting was 4 in favour and 4 against with 1 abstention. Cllr Taffinder then used her casting vote in favour and the proposal was carried. Action clerk to inform Cormac.

 

– Proposed new order

Cllr Greenslade proposed (seconded by Cllr Case) that the parking restriction on New Road from Parc an Dillon past the car park be extended to no waiting at any time all the year round on both sides of the road. This was unanimously supported.

A decision about how far the lines should extend was deferred subject to a site meeting set for 3.00pm the next day. At that meeting there would also be a visit to the Gerrans Hill junction to discuss the extent of proposed yellow lines on the corners.

 

011411

FOOTPATHS MAINTENANCE

The clerk drew attention to the fact that a new contract was now due to be awarded for maintenance of the Parish’s footpaths under the SWCP and LMP schemes. He was asked to begin enquiries among local contractors. Action clerk.

 

011412

PUBLIC CONVENIENCES

Gllr German gave an update as to progress with plans to sublet part of the building at Portscatho. A fee had been agreed with a local firm of architects, who have completed an initial survey and are proceeding with drawings which can be submitted for planning permission.

 

011413

FOOTBALL FIELD

The clerk reported that work had started on the clearance of the derelict units on site, and that Tregothnan Estate had given consent for the formal Deed of Surrender to be drawn up by the PC’s own solicitor.

 

 

 

 

 

011414

PLANNING MATTERS

 

APPLICATIONS

 

The PC had received 2 applications. These are outlined below and the PC’s comments were subsequently lodged under “Consultee Comments” in the Online Planning Register.

 

Application Description PC  Comment
PA13/11196 Agricultural field shelter at Little Pednvadn, Rosevine Unanimous support
PA13/10979

 

 

Single storey agricultural building at Methers Collyn Cottage, Portscatho 6 support, 1 abstain,

1 (Cllr R German) object

 

Cllr German left the room during discussion of PA13/11196

Cllr Greenslade left the room during discussion of PA13/10979

 

DECISIONS

PA13/10050   (supported by PC)     –  approved

PA13/09681   (supported by PC)     –  approved

PA13/10382   (objected to  by PC)   –  approved

 

 

ENFORCEMENT MATTERS

Nothing to report

 

POLICY

The policy for the appraisal of new applications as documented in the minutes of the May 2013 meeting was discussed and unanimously endorsed.

 

011415

FINANCIAL MATTERS

 

ACCOUNTS FOR PAYMENT

It was resolved that the outstanding invoices in the total sum of £2,364.79 (including VAT of £135.95) be paid. A schedule of these payments is available from the clerk.

 

BANK RECONCILIATION

The reconciled bank balance as at 25th December 2013 was £67,151.10

 

STATUS TO BUDGET

All payments were within budget as adjusted by minuted Council decisions.

 

011416

OTHER PARISH MATTERS

Cllr German said it had been reported to him that fallen leaves were making Eshcol Lane slippery underfoot. The clerk was asked to instruct the street cleaner to investigate. Action clerk.

 

Cllr Taffinder suggested that the PC should send a letter of congratulation to the organisers of this year’s New Year fireworks display, which had been widely praised. This was agreed. Action clerk.

The meeting closed at 9.18 pm

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