Gerrans Parish Council Minutes – January 2017

Gerrans Parish Council

MINUTES of the Meeting of Gerrans Parish Council

held on Tuesday 3rd January 2017

in the Memorial Hall Annexe

NEXT MEETING – Tuesday 7th February 2017 at 7.30pm in the Memorial Hall Annexe

Present:

Cllrs  Case, Edwards, German, Hetherington, Iddison, Morse, Neal, Taffinder ( Chairman).

S Skull (Clerk), CC Julian German.

3 members of the public attended.

011701

CHAIRMAN’S STATEMENT

The Chairman’s statement in respect of the Openness of Local Government Bodies Regulations 2014 reminding those in attendance and participating in the meeting that they were liable to be filmed, recorded, photographed or otherwise recorded, was taken as read.

011702

APOLOGIES FOR ABSENCE  

Cllrs Greenslade, Hatwood and Meek

011703

DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

Cllr Iddison declared a non registerable interest in Planning Application ref PA16/09946, to be considered in item 8 on the agenda.

011704

PUBLIC PARTICIPATION

Mr Malcolm Tozer said he wished to inform the meeting that despite sending letters and emails to the Harbour Club since attending its November Committee meeting he had received no reply in the matter of his objections to the Club’s management of the new balcony.

Mr Steve Hooper, speaking as Treasurer of Gerrans Cricket Club (GCC) queried the wording of agenda item 13 re the approach from Shared Access Ltd to site a mobile phone mast at the cricket field, He reminded the meeting that GCC were against the scheme, and objected to the notion of “taking the matter further” as per the wording on the agenda.

011705

MINUTES OF THE PREVIOUS MEETING

The Council accepted the draft minutes of the meeting held on Tuesday 6th December 2016 as being a true record subject to the correction of two errors. The Chairman signed the corrected minutes.

011706

REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING

The clerk reported:

  1. He had received a reply from Sarah Newton MP to the PC’s comments on the proposed new “Devonwall” parliamentary constituency. The reply had previously been circulated by email. Mrs Newton had written that all the Cornwall MP’s had moved an amendment to the legislation, proposing that Cornwall be treated as a special case, but were defeated.
  2. The decision of Cornwall Council’s Planning Committee hearing on 19th December re PA16/05503 (Herons Lea, Rosevine) had been published. Permission was refused.

Cllr Hetherington said he was pleased that the RNDP had been taken into account in arriving at this decision. Cllr German proposed a vote of thanks to Cllr Hetherington and John Adams, Secretary of the RNDP steering group, for attending and speaking at the hearing, which was unanimously agreed.

011707

CORRESPONDENCE RECEIVED

  1. EMAIL from Mr Chris Challis, Executive Headteacher of the Roseland Multi-Academy Trust

– Objection to comment minuted at the November 2016 meeting

Mr Challis had written to express his strong objection to the fact that Cllr German’s comment that he had received reports that drugs were being offered for sale to children from Gerrans school was minuted and published without any evidence to support any such reports.

The clerk read out Mr Challis’ email in full, and said that he had acknowledged the complaint but had pointed out that the minutes could not be altered retrospectively, as they had been approved at the December meeting as a true record of what was said.

Councillors regretted that any offence had been caused but felt that the actions taken, following Cllr German’s comment, had been responsible and appropriate. The school governors and the Police, being the relevant competent authorities, had both been discreetly notified of the matter and it was for them to deal with.

There was no further correspondence which would not be addressed in other items on the agenda.

011708

PLANNING MATTERS

APPLICATIONS

The PC had received no new applications prior to the publication of the meeting’s agenda, but, at the Chairman’s discretion, Councillors considered a non-material amendment received post-agenda because of the truncated period allowed for consideration of such applications.  This is outlined below and the PC’s comments were subsequently lodged under “Consultee Comments” in the Online Planning Register.

 

Application Description PC decision
PA16/12184 Non material amendment in respect of previously approved PA15/08536 re proposed orangery and decking at Pendennis, New Road. Application to relocate garage and raise utility room roof. Unanimous object. Relocation of garage is material and should have a fresh application, and insufficient detail provided to assess impact of raising utility room roof.

 

DECISIONS

Application GPC comment CC Decision
PA16/09751 –  re Trezine House, Rosevine Support Approved

ENFORCEMENT MATTERS

Nothing to report

011709

LOCALISM

Community Assets

The clerk said he had now sent in the application to list Gerrans School as a Community Asset.

Cornwall Council / NHS “Shaping our Future” plan

The clerk showed copies of a publicity brochure produced and distributed  by the Cornwall and Isles of Scilly Transformation Board outlining and illustrating the proposed 5-year health and social care plan.

Cllr Hetherington said he was disappointed to report having had no response from the Sustainability and Transformation team to his enquiry as to whether they would be interested in sending a representative to address a cluster meeting of the 5 Roseland parishes on the plan. He said he would follow up the enquiry and also ask whether the deadline for contributions to the consultation was final at 20th January. CC Julian German said the size of the project was such that work in finalising it would still take a considerable time, so there would be opportunities to provide feedback after the current deadline.

Other localism issues

– None

011710

COMMITTEE REPRESENTATIVE REPORTS

– None

011711

PARISH CAR PARKING

The clerk reported a formal approach had been received from Cornwall Council regarding the potential transfer to the PC of the freehold of Treloan Lane car park. He was awaiting a draft contract for consideration.

011712

CHURCH CLOSE OPEN SPACE AREA

The clerk said that he had still to receive any response from the landlord to his last communication of 29th November.

011713

MOBILE PHONE MAST -To consider further an approach from Shared Access Ltd to site a mast at Gerrans cricket field.

The clerk said he had informed Shared Access that the PC was willing to enter into a dialogue on the matter, but little progress had been made over the Christmas and New Year period. Members agreed to appoint a sub-committee with an initial fact-finding remit and an objective to obtain the best mobile phone coverage possible throughout the parish. Cllr Hatwood had previously volunteered, and Mr Richard Sharp, having been involved in previous similar negotiations, had agreed to be involved initially in an advisory capacity. Cllrs Taffinder and Case also volunteered and it was unanimously agreed the committee should meet in January and report back to the next regular PC meeting with its findings and any recommendations. Action clerk to arrange.

011714

FINANCIAL MATTERS

CLERK’S REPORT

The clerk reported that all payments submitted for approval were materially within budget, or within forecast and agreed contingency levels where actual figures were unknown at the time of setting the budget.

ACCOUNTS FOR PAYMENT

It was resolved that the outstanding invoices totalling £14,517.86 (including VAT of £2,073.66) be paid. A schedule of all the payments is available from the clerk.

BANK RECONCILIATION

The reconciled bank balance as at 25th December was £55,889.75.

011715

OTHER PARISH MATTERS

  1. Any urgent business

– None

  1. Matters to be included on the next agenda

– No further items

  1. Minor items for report

– Cllr German said he had been asked whether the footpath cutting contracts were up for renewal. The clerk said he would ascertain details.

– Cllr Edwards said the sign prohibiting the recycling of cardboard at Treloan car park was confusing, as the bins had labels permitting this. The clerk said this matter had come up before, and it was his belief that the labels on the bins were the true guide.

– Cllr Iddison reported the damage to the lane at Pensue, Rosevine, had now been repaired as promised by the residents. (See “Correspondence” in December minutes).

 

The meeting closed at 8.30 pm

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