Gerrans Parish Council Minutes – July 2016

Gerrans Parish Council

MINUTES of the Meeting of Gerrans Parish Council

held on Tuesday 5th July 2016

in the Memorial Hall Annexe

NEXT MEETING – Tuesday 2nd August 2016 at 7.30pm in the Memorial Hall Annexe

Present:

Cllrs Case, Edwards, German, Hatwood, Hetherington, Iddison, Meek, Morse, Neal,

Taffinder ( Chairman); S Skull (Clerk)

 

2 members of the public attended.

 

071601

CHAIRMAN’S STATEMENT

The Chairman read out a statement in respect of the Openness of Local Government Bodies Regulations 2014 reminding those in attendance and participating in the meeting that they were liable to be filmed, recorded, photographed or otherwise recorded.

 

071602

APOLOGIES FOR ABSENCE

Cllr Greenslade, CC Julian German

 

071603

DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

None

 

071604

PUBLIC PARTICIPATION

Mr Geoff Crowther, who lives next door to Herons Lea, Rosevine, spoke of the current planning application relating to that property which was due to be discussed in item 8 on the agenda. He said the application was virtually the same as the pre-application enquiry, and the proposed extension would be overpowering in terms of its size, and much too large for its surroundings.

 

071605

MINUTES OF THE PREVIOUS MEETING

The Council accepted the draft minutes of the meeting held on Tuesday 7th June 2016 as being a true record subject to one amendment. The Chairman signed the amended minutes.

 

071606

REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING

The clerk reported:

– Mrs Simone Kennett had since been in touch to say that the proposed start time of the Café Roseland sessions would be at 1.30 pm rather than 2.00 pm as stated.

– The PC had been notified that a Planning Contravention Notice had been issued in respect of Knightor Vineyard. The PC would be further updated in due course.

– A response had been received that day to the email he had sent to Mr Phil Mason, head of Planning at Cornwall Council (CC) as requested at the June meeting. The response was read out, and Councillors all agreed they were still not satisfied with CC’s treatment of the PC’s concerns. The clerk was asked to draft an appropriate further reply, and to copy in the Ward Member, Julian German. Action clerk

 

071607

CORRESPONDENCE RECEIVED

  1. Email from Mr Malcolm Tozer

Mr Tozer had written to bring to the PC’s attention his observation that the planning restrictions on use of the new balcony after 11.00 pm had been broached on numerous listed occasions, and to request that the PC should contact the Chairman of the Club to forward his concerns and invite a response from the Club’s management.

After discussion, Cllr Taffinder proposed (seconded by Cllr Hetherington) that the clerk draft a letter on behalf of the PC to the Club Chairman bringing the matter to his attention and inviting the management to send a representative to the next PC meeting, or otherwise respond as they felt fit. 8 Councillors were in favour, and Cllrs Case and Edwards were against. Proposal carried. Action clerk

 

  1. Email re Trewince Woodlands

Mrs Kathy Manlove, manager of Trewince Holiday Lodges, had written to say that management of Trewince Woodlands would restart in the near future, the woodlands having been left to regenerate ever since the storm of 1987. Mrs Manlove offered to come to a PC meeting for an open discussion to explore ideas as to the manner in which with the project should proceed. Cllr German proposed (seconded by Cllr Meek) that Mrs Manlove be invited to give a presentation at the August meeting. Carried unanimously. Action clerk

 

There was no further correspondence which would not be addressed in other items on the agenda.

 

071608

PLANNING MATTERS

 

APPLICATIONS

The PC had received 1 new application. This is outlined below and the PC’s comments were subsequently lodged under “Consultee Comments” in the Online Planning Register.

 

Application Description PC decision
PA16/05503 Extension and refurbishment of existing bungalow to form house and replacement garage at Herons Lea, Rosevine. Unanimous object. Non compliance RNDP policy HO9 re extensions:

Significant impact

Not subsidiary in size

Not in keeping re bulk, scale, height and materials.

 

 

DECISIONS

Application GPC comment CC Decision
PA16/03467 – Ansells, Rosevine Object Refused

 

ENFORCEMENT MATTERS

No new issues to report

 

071609

LOCALISM

Devolution funding

The clerk reported he had been notified that there were still funds available in Cornwall Council’s Devolution Fund, and suggested he could put together a bid in time for the deadline for a contribution to the replacement and refurbishment of the facilities at Gerrans children’s playground, the freehold of which was proposed to be devolved to the PC. Cllr Edwards proposed (seconded by Cllr German) that the PC should submit such a bid. This was unanimously agreed. Action clerk

 

Other localism issues

No other issues were raised.

 

071610

COMMITTEE REPRESENTATIVE REPORTS

No reports

 

071611

PARISH CAR PARKING

The clerk reported that he had now received for signature an engrossed copy of the new lease on New Road car park. Copies had been previously circulated by email and the terms of the lease had been reviewed and amended where necessary by the PC’s solicitor. The clerk said there was a further amendment he would seek, being the linking of the turnover rent threshold £10,000 to the RPI measure of inflation to preserve its value over the term of the lease.

Cllr Edwards proposed (seconded by Cllr Iddison) that the lease be approved for signature subject to that further amendment. Voting was 9 in favour and Cllr German against. Proposal carried. Action clerk

 

The clerk also reported that Cormac were to proceed to the public consultation stage with the proposed pavement build-out in Victoria Terrace, intended to remedy the issue of dangerous parking, having trialled the scheme by coning off the area of the build out during the past weeks.

 

The PC then discussed the matter of parking enforcement. The clerk referred to correspondence with Mr Simon Clark, of CC’s Parking Services. Mr Clark had confirmed that in principle it was feasible that the PC could take over management of local parking enforcement, but the procedure was complicated and the PC would have to carry out the management as agents for CC. He had made an offer to meet with the PC to discuss the process. The clerk said that in view of this there was no practical chance of any arrangement being put in place in the current season, and made the suggestion that CC should be requested to resume patrols in the 6 week period beginning 1st August. He said that would provide cover during the school holidays and would just come within budget. After discussion, Cllr Hetherington proposed (seconded by Cllr Taffinder) that the PC should do this. 8 Councillors were in favour and Cllrs Hatwood and German were against. Proposal carried. All Councillors were in favour of proceeding to arrange a meeting with Mr Clark’s department. Action clerk

 

071612

PLUME OF FEATHERS PUBLIC HOUSE (“The Plume”)

The clerk reported that no reply had been received to the letter sent to the Plume’s management listing various issues of environmental concern. Some Councillors said there had been some improvement in recent weeks and others said the next step, in the absence of any reply, was to address the concerns to St Austell Brewery. After discussion Cllr Hetherington proposed (seconded by Cllr Hatwood) that a second letter should be drafted by the clerk requesting a response to all the points listed in the original letter within 2 weeks, and stating that if again there was no response the PC would have no alternative but to contact the Brewery direct. Unanimously agreed. Action clerk

 

071613

FINANCIAL MATTERS

 

CLERK’S REPORT

The clerk reported that all payments submitted for approval were materially within budget, or within forecast and agreed contingency levels where actual figures were unknown at the time of setting the budget.

 

ACCOUNTS FOR PAYMENT

It was resolved that the outstanding invoices totalling £4,066.90 (including VAT of £220.73) be paid. A schedule of all the payments is available from the clerk. The schedule included a payment on account to the street sweeping contractor which the clerk said was made because he had received no invoice this month. Cllr German said that he knew the contractor was currently not working due to illness. The clerk said he would investigate, and if necessary seek a substitute temporary contractor to undertake the July coast path cutting. Action clerk

 

BANK RECONCILIATION

The reconciled bank balance as at 25th June was £44,140.64

 

071614

OTHER PARISH MATTERS

 

  1. Any urgent business

Preapplication enquiry re single storey rear extension at 17, The Lugger. PA16/01785/PREAPP

 

This enquiry was posted after the agenda for the July meeting had been published but the Chairman considered it appropriate to allow discussion as urgent business. Councillors reviewed the relevant documentation and unanimously decided no comment was required at this stage. Cllr Iddison left the room during the discussion of this item, having declared a non-registerable interest by reason of work.

 

There was no further urgent business

 

  1. Matters to be included on the next agenda

 

– A quote to be sought for the rebuilding of a section of the Cornish hedge in New Road car park.

– Consideration of action to be taken re collapsing wall at New Road below Springfield

– Cars parked long term at Treloan Lane car park

– Private car repairs being undertaken in Treloan Lane car park

 

  1. Minor items for report

-The clerk said he had arranged a site meeting at Church Close for 12 noon on 11th July with a representative of a play equipment company. He also reported the double yellow lines at Porthcunick had now been renewed.

– Cllr German reported there had been overnight campers in Church Close, that people had complained about the missing arm on the playground bench, and also asked for volunteers to distribute leaflets in the Parish on behalf of the St Just Community Land Trust, which now covers the 5 Parishes of the Roseland. Councillors thought that the medium of Roseland Online or social media would be a more appropriate way to spread publicity than leaflets.

– Cllr German also reported overgrowth on the verge running alongside the pavement opposite New Road car park. The clerk said he would contact CC about this.

 

The meeting closed at 9.20 pm

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