Gerrans Parish Council
MINUTES of the Annual Meeting of Gerrans Parish Council held on Tuesday 14th May 2013 in the Memorial Hall
NEXT MEETING – Tuesday 4th June at 7.30pm in the Memorial Hall Annexe
Present:
Cllrs Case, Davis, Emmett, Fletcher, German, Greenslade, Hatwood, Iddison, Morse, Symons, Taffinder ( Chairman); CC J German, S Skull (Clerk)
8 members of the public attended.
051301
ELECTION OF CHAIRMAN
There were two candidates:
Cllr Taffinder (Nominated by Cllr Emmett, seconded by Cllr Fletcher)
Cllr German (Nominated by Cllr Iddison, seconded by Cllr Hatwood)
Decision: Cllr Taffinder was elected
051302
APOLOGIES FOR ABSENCE – None
051303
CONFIRMATION OF ELECTORAL ARRANGEMENTS
The clerk confirmed that each member had signed a Declaration of Acceptance of Office form in his presence and had been given an appropriate Register of Interests form.
051304
ELECTION OF VICE CHAIRMAN AND COMMITTEE APPOINTMENTS
Vice Chairman Cllr Fletcher (Nominated by Cllr Emmett, seconded by Cllr Symons)
Finance Committee Chairman, Vice Chairman, Cllr Emmett, Cllr Symons
Disciplinary appeal committee Vice Chairman, Cllr Davis
Communications Cllr Hatwood
Memorial Hall Committee Cllr German, Cllr Case
Charities Cllr Davis, Cllr Iddison
Police liaison Cllr Symons
Sport Cllr Symons
Traffic and transport Cllr Davis, Cllr Greenslade
Footpaths Cllr Emmett
Village tidiness and rubbish Chairman, Cllr Case
Car parks Cllr Symons, Cllr Iddison, Cllr Fletcher
School liaison Chairman
Planning matters Cllr Iddison, Cllr Greenslade, Cllr Davis
051305
DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA
The Vice Chairman declared a prejudicial interest in Planning Application PA13/03377, due for discussion in item 10, as he is a partner in the Land Agent Practice representing the applicant.
051306
PUBLIC PARTICIPATION
A MoP asked whether Councillors were obliged to sign a code of conduct. The Chairman confirmed that they agreed to abide by the adopted code on accepting office.
MoP’s raised the issue of parking on the narrow stretch of Churchtown Road. The clerk advised as to the progress of the intended new parking order.
CC German asked what the Disciplinary Appeals Committee was for. He also thanked the public for his recent re-election, confirmed that bus services had been disrupted due to a fire at the depot but were gradually being reinstated, and gave notice of a flood warning for that night.
CC German also reported that he was advised that Cornwall Council would object to PA13/03377 relating to the open space S106 at “Jollity Farm” as indeed had he. He proposed a meeting of all parties concerned. 4 Councillors indicated they would be interested in attending such a meeting.
051307
MINUTES OF THE LAST MEETING
The Council accepted the draft minutes of the last meeting held on Tuesday 2nd April 2013 as being a true record. The Chairman signed them.
051308
REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING
Gerrans Green
Cllr Howard enquired about finishing off the green post-clearance.
Cllr Case confirmed the street cleaning contractor had said it would take 2 man days including reseeding where necessary.
It was resolved by unanimous vote to proceed with the work.
Football field
Cllr Emmett said the units had still not been removed due to lack of time because of pressure of work.
051309
CORRESPONDENCE RECEIVED
The correspondence not covered elsewhere in the agenda was reviewed and actions determined.
1. Website quote received
The final quotation was now in and the clerk was asked to circulate all the quotes amongst all members and to make this an agenda item for the next meeting. Action clerk
2. Burial space
A letter from SmithsGore, land agents for Enys Estate, regretting that the Estate was not in a position to enter into an agreement to provide any land that could be used as a burial site.
3. Peter’s Splosh
A letter from Tregothnan Estate stating that the Estate had no plans to cut a new footpath access to the beach.
4. “Water works” site
Two letters from local residents (via Cllr Hatwood) complaining about mess and health hazards allegedly caused by the tenant on site.
It was resolved that the clerk should write to South West Water, as landlords, to refer the matter to them. Action clerk
051310
PLANNING MATTERS
APPLICATIONS
The PC had received 4 applications. These are outlined below and comments are noted in the Planning Register.
| Application | Description | PC decision |
| PA13/03377 | Modification of planning obligation
relating to open space land (“Jollity Farm” land – Gerrans) |
Unanimous object
|
| PA13/02898 | Slate clad/hang section of barn, Higher Rosevine Farm | Unanimous Support |
| PA13/03549 | Extension and alterations
29 Churchtown Road |
Unanimous Support |
| PA13/02947 | Extension and internal alterations
Wayside Cottage, Portscatho |
Majority Support. Clerk to write to applicant drawing attention to concerns over site traffic. |
DECISIONS AND ENFORCEMENT MATTERS
Nothing to report
051311
ROSELAND NEIGHBOURHOOD DEVELOPMENT PLAN
The Chairman reminded the Meeting that there was a need to appoint a new Councillor representative to the Steering Group – the previously nominated Councillor having not been re-elected.
It was resolved by unanimous vote that Cllr Greenslade should be the new representative, with the Chairman as his deputy if required.
CC German reminded the meeting that the first meeting of the Steering Group was scheduled for 22nd May.
051312
AGENDA SETTING
The chairman said that subjects for discussion should be prioritised such that excessive time is not spent on relatively mundane items early on, leaving insufficient time for weightier matters. To this end she suggested Committee Repesentative Reports be brought forward to an earlier spot. It was generally agreed to put it immediately after Correspondence at the next meeting. Action clerk
Planning – she also suggested that 2 or 3 councillors visit the site of an application pre-meeting and consult the neighbours, then report back any potential problems.
Cllr German said it was policy at St Just PC that if the planning committee of 3 members came to a unanimous view on an application and reported such to the meeting, then the meeting would accept their view without further debate. It was agreed to discuss adopting a similar policy as an agenda item next time. Action clerk
051313
ON-STREET PARKING ENFORCEMENT
The clerk reported Cornwall had replied to the PC’s request for a more effective schedule while not paying for more hours than last year by saying that would only be possible by limiting coverage to 2 days per week. In view of the impending June 1st deadline it was decided to approve the signing of the new SLA on the same basis as last year. Action clerk to organise.
051314
PUBLIC CONVENIENCES
The Chairman asked the Council to consider accepting a quote from Cormac for cleaning, subject to contract.
It was resolved by unanimous vote to proceed.
There was concern that signs to the toilets were inadequate, and that the area in front of the building was often littered with cigarette ends thrown from the Harbour Cub Balcony. The clerk was asked to investigate signage options and write to the Harbour Club. Action clerk
051315
FINANCIAL MATTERS
ACCOUNTS FOR PAYMENT
It was resolved that the outstanding invoices tabled on the attached schedule in the total sum of £4,425.34 (including VAT of £215.37) be paid. It was confirmed that this was within budget.
BANK RECONCILIATION
The reconciled bank balance as at 25th April 2013 was £56,834.85
STATUS TO BUDGET
All payments were within budget.
051315
COMMITTEE REPRESENTATIVE REPORTS
No reports because new committees appointed this meeting.
051316
OTHER PARISH MATTERS
Cllr Case reported complaints from residents about Victoria House, 8 the Lugger. A bin store has been built on the side of the house which protrudes onto the footpath. After discussion, the clerk was asked to request that Richard Sharp carry out a Land Registry search to determine the boundary of the property. Action clerk.
Cllr Case also reported complaints about the condition of the football field and the lack of yellow lines at New Road. Another issue was the siting of the dog waste bin at Treloan car park. The clerk was asked to enquire as to the cost involved of moving the bin. Action clerk.
Cllr German enquired about progress re the works at New Road car park and also the lease. It was agreed to make this an agenda item next meeting. Action clerk.
Cllr Fletcher pointed out that the clerk should have a deputy for emptying the meter,etc. Cllr Hatwood volunteered and the clerk and he agreed to liaise.
CC German suggested the PC could consider the costs and benefits of applying for an off-road parking order to enforce parking arrangements in New Road Car park. It was agreed to make this an agenda item next meeting. Action clerk.
The meeting closed at 9.59 pm