Gerrans Parish Council Minutes – May 2013

Gerrans Parish Council

MINUTES of the Annual Meeting of Gerrans Parish Council held on Tuesday 14th May 2013 in  the Memorial Hall

NEXT MEETING – Tuesday 4th June at 7.30pm in the Memorial Hall Annexe 

Present:

Cllrs   Case, Davis, Emmett, Fletcher, German, Greenslade, Hatwood, Iddison, Morse, Symons, Taffinder ( Chairman);  CC J German,  S Skull (Clerk)

8  members of the public  attended.

051301

ELECTION OF CHAIRMAN

There were two candidates:

Cllr Taffinder   (Nominated by Cllr Emmett, seconded by Cllr Fletcher)

Cllr  German   (Nominated by Cllr Iddison, seconded by Cllr Hatwood)

Decision:  Cllr Taffinder was elected

051302

APOLOGIES FOR ABSENCE –  None

051303

CONFIRMATION OF ELECTORAL ARRANGEMENTS

The clerk confirmed that each member had signed a Declaration of Acceptance of Office form in his presence and had been given an appropriate Register of Interests form.

051304

ELECTION OF VICE CHAIRMAN AND COMMITTEE APPOINTMENTS

Vice Chairman                                 Cllr Fletcher (Nominated by Cllr Emmett, seconded by Cllr Symons)

Finance Committee                          Chairman, Vice Chairman, Cllr Emmett, Cllr Symons

Disciplinary appeal committee         Vice Chairman, Cllr Davis

Communications                              Cllr Hatwood

Memorial Hall Committee                 Cllr German, Cllr Case

Charities                                           Cllr Davis, Cllr Iddison

Police liaison                                    Cllr Symons

Sport                                                 Cllr Symons

Traffic and transport                         Cllr Davis, Cllr Greenslade

Footpaths                                         Cllr Emmett

Village tidiness and rubbish              Chairman, Cllr Case

Car parks                                          Cllr Symons, Cllr Iddison, Cllr Fletcher

School liaison                                    Chairman

Planning matters                               Cllr Iddison, Cllr Greenslade, Cllr Davis

051305

DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

The Vice Chairman declared a prejudicial interest in Planning Application PA13/03377, due for discussion in item 10, as he is a partner in the Land Agent Practice representing the applicant.

051306

PUBLIC PARTICIPATION

A MoP  asked whether Councillors were obliged to sign a code of conduct. The Chairman confirmed that they agreed to abide by the adopted code on accepting office.

MoP’s raised the issue of parking on the narrow stretch of Churchtown Road. The clerk advised as to the progress of the intended new parking order.

CC German asked what  the Disciplinary Appeals Committee was for. He also thanked the public for his recent re-election, confirmed that bus services had been disrupted due to a fire at the depot but were gradually being reinstated, and gave notice of a flood warning for that night.

CC German also reported that he was advised that Cornwall Council would object to PA13/03377 relating to the open space S106 at “Jollity Farm” as indeed had he. He proposed a meeting of all parties concerned. 4 Councillors indicated they would be interested in attending such a meeting.

051307

MINUTES OF THE LAST MEETING

The Council accepted the draft minutes of the last meeting held on Tuesday 2nd April 2013 as being a true record.  The Chairman signed them.

051308

REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING

Gerrans Green

Cllr Howard enquired about finishing off the green post-clearance.

Cllr Case confirmed the street cleaning contractor had said it would take 2 man days including reseeding where necessary.

It was resolved by unanimous vote to proceed with the work.

 

Football field

Cllr Emmett said the units had still not been removed due to lack of time because of pressure of work.

051309

CORRESPONDENCE RECEIVED

The correspondence not covered elsewhere in the agenda was reviewed and actions determined.

1. Website quote received

The final quotation was now in and the clerk was asked to circulate all the quotes amongst all members and to make this an agenda item for the next meeting. Action clerk

2. Burial space

A letter from SmithsGore, land agents for Enys Estate, regretting that the Estate was not in a position to enter into an agreement to provide any land that could be used as a burial site.

3. Peter’s Splosh

A letter from Tregothnan Estate stating that the Estate had no plans to cut a new footpath access to the beach.

4. “Water works” site

Two letters from local residents (via Cllr Hatwood) complaining about mess and health hazards allegedly caused by the tenant on site.

It was resolved that the clerk should write to South West Water, as landlords, to refer the matter to them. Action clerk 

051310

PLANNING MATTERS

APPLICATIONS

The PC had received 4 applications. These are outlined below and comments are noted in the Planning Register.

 

Application Description PC decision
PA13/03377 Modification of planning obligation

relating to open space land

(“Jollity Farm” land – Gerrans)

 Unanimous object

 

 

PA13/02898 Slate clad/hang section of barn, Higher Rosevine Farm Unanimous Support
PA13/03549 Extension and alterations

29 Churchtown Road

Unanimous Support
PA13/02947 Extension and internal alterations

Wayside Cottage, Portscatho

Majority Support. Clerk to write to applicant drawing attention to concerns over site traffic.

 

DECISIONS AND ENFORCEMENT MATTERS

Nothing to report

051311

ROSELAND NEIGHBOURHOOD DEVELOPMENT PLAN

The Chairman reminded the Meeting that there was a need to appoint a new Councillor representative to the Steering Group – the previously nominated Councillor having not been re-elected.

It was resolved by unanimous vote that Cllr Greenslade should be the new representative, with the Chairman as his deputy if required.

CC German reminded the meeting that the first meeting of the Steering Group was scheduled for 22nd May.

051312

AGENDA SETTING

The chairman said that subjects for discussion should be prioritised such that excessive time is not spent on relatively mundane items early on, leaving insufficient time for weightier matters. To this end she suggested Committee Repesentative Reports be brought forward to an earlier spot. It was generally agreed to put it immediately after Correspondence at the next meeting. Action clerk

Planning – she also suggested that 2 or 3 councillors visit the site of an application pre-meeting and consult the neighbours, then report back any potential problems.

Cllr German said it was policy at St Just PC that if the planning committee of 3 members came to a unanimous view on an application and reported such to the meeting, then the meeting would accept their view without further debate. It was agreed to discuss adopting a similar policy as an agenda item next time. Action clerk

051313

ON-STREET PARKING ENFORCEMENT

The clerk reported Cornwall had replied to the PC’s request for a more effective schedule while not paying for more hours than last year by saying that would only be possible by limiting coverage to 2 days per week. In view of the impending June 1st deadline it was decided to approve the signing of the new SLA on the same basis as last year. Action clerk to organise.

051314

PUBLIC CONVENIENCES 

The Chairman asked the Council to consider accepting a quote from Cormac for cleaning, subject to contract.

It was resolved by unanimous vote to proceed.

There was concern that signs to the toilets were inadequate, and that the area in front of the building was often littered with cigarette ends thrown from the Harbour Cub Balcony. The clerk was asked to investigate signage options and write to the Harbour Club. Action clerk

051315

FINANCIAL MATTERS

ACCOUNTS FOR PAYMENT

It was resolved that the outstanding invoices tabled on the attached schedule in the total sum of £4,425.34  (including VAT of £215.37) be paid.  It was confirmed that this was within budget.

BANK RECONCILIATION

The reconciled bank balance as at 25th April 2013 was £56,834.85

STATUS TO BUDGET

All payments were within budget.

051315

COMMITTEE REPRESENTATIVE REPORTS

No reports because new committees appointed this meeting.

051316

OTHER PARISH MATTERS

Cllr Case reported complaints from residents about Victoria House, 8 the Lugger. A bin store has been built on the side of the house which protrudes onto the footpath. After discussion, the clerk was asked to request that Richard Sharp carry out a Land Registry search to determine the boundary of the property. Action clerk.

Cllr Case also reported complaints about the condition of the football field and the lack of yellow lines at New Road. Another issue was the siting of the dog waste bin at Treloan car park. The clerk was asked to enquire as to the cost involved of moving the bin. Action clerk.

Cllr German enquired about progress re the works at New Road car park and also the lease. It was agreed to make this an agenda item next meeting. Action clerk.

Cllr Fletcher pointed out that the clerk should have a deputy for emptying the meter,etc. Cllr Hatwood volunteered and the clerk and he agreed to liaise.

CC German suggested the PC could consider the costs and benefits of applying for an off-road parking order to enforce parking arrangements in New Road Car park. It was agreed to make this an agenda item next meeting. Action clerk.

 The meeting closed at 9.59 pm

 

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