January 2012

Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 9th January 2012. The Meeting commenced at 7pm.

Councillors Present:
The Chairman Cllr. A. K. Warren, Cllrs. R. G. Baylis, J. Benney, A. M. Chart, B. Chenoweth, G. Chenoweth, P. Farmiloe, R.E. Giles, P. J. Salter, P. Teague and C. Williams

Also present:
Cornwall Councillor J. German, S. Penhaligon (Clerk), S. Batkin (Assistant Clerk), 1 member of the public and K. Middleton (West Briton)

1. Apologies for absence: -. None

2. a) Declaration of Interest: – None
. b) Of gifts to the value of more than £25. – None

3. Open Period – Public Participation
Mrs. H. Fyfe-Smith spoke about the planning application at her property, Porthcuel. Mrs. Fyfe-Smith advised the meeting that she is a permanent resident with a strong commitment to Cornwall and St. Mawes. The proposed alterations will provide additional family accommodation over holiday periods, there is insufficient accommodation in the existing bungalow. The proposed site coverage will be less than the average for Cornwall.

4. Confirmation of the minutes of the Parish Council Meeting held on 5th December 2011
The Council RESOLVED, by a show of hands,that the previously circulated minutes be approved, with an amendment to the numbering on page 7, and they were duly signed by the Chairman.

5. Matters arising from the Minutes not on the Agenda – for report only
a) Tree trimming around the boundary of St Just Lane Car Park
The Clerk has received an estimate for 6-7 hours work at a rate of £11 per hour and a transport charge of £20. As the estimate is less than £100 the Council asked the Clerk to progress the work, as agreed at the meeting of the 5th December.

b) Maintenance Bohella Bank
Notices have been placed advertising the vacancy for the maintenance of Bohella Bank.

c) Maintenance Contracts – Footpaths, grass cutting and weed spraying
Information packs have been sent out in response to expressions of interest. The Finance Committee will review the responses after the closing date of 31st January 2012.

d) Diamond Jubilee Celebrations – 4th June 2012
The Diamond Jubilee Celebrations Committee will meet again on Thursday 19th January.

Archive matters – outstanding
e) Registration of the Permissive Path to Recreation Ground with the Land Registry
The Clerk has received copies of the Land Register entries for all areas apart from the permissive path from Hillhead to the Recreation Ground; this will be progressed with the solicitor.

f) Notice board in Polvarth Road – ongoing

g) Tavern slipway boat storage
The Clerk is to seek advice regarding any necessary permission to carry out work (relocation of the tie up rings) on the wall above Tavern slipway, which is a listed building.
h) Quotations from SSE Contracting re Lighting Maintenance Contract proposals – ongoing

6. Report from the Clerk
The Clerk reported several maintenance matters:- Hardcore has been put down in front of the recycling bins in St Just to alleviate the problems of users treading through mud, Cllr. Teague kindly carried out the work and the materials were provided by the members of the self-build scheme. Cllr. Giles has kindly mended the surface water pipe at the top of the car park which has been discharging a large amount of water into the car park for some time. Cornwall Council’s Highways Department is investigating the area at the bottom of the steps leading from Tredenham Road onto Summers Beach which is corroding away. The decaying seaweed on Summers Beach has been removed by a contractor. Cornwall Council will be removing items that have been fly tipped in St Mawes car park over the Christmas period. The toilets in St Mawes had to be closed for the period 6th to 8th February after water from a large hole in the roof collected in the light panel causing the electrics to trip. Cornwall Council will be carrying out repairs to the roof and the electrics.

The Clerk advised that the Allotment Association is to hold an open meeting on Saturday 28th January at 10.30am in the Millennium Rooms to discuss the proposed site, outline terms and conditions and to start planning for a 1st April start.

7. Report from Devon and Cornwall Constabulary
The Clerk read out the report from the Neighbourhood Police Team.

8. Report from Cornwall Councillor
Cornwall Cllr. German reported that Gerrans Parish Council is interested in a Roseland Cluster Meeting in February to look at Localism and Neighbourhood Planning. Cornwall Cllr. German drew attention to the forthcoming Cornwall in Bloom training.

9. Report from Councillors as representatives of other Committee
Cllrs. B. Chenoweth, Slater and the Administrative Assistant – Pre-application training
The session was very beneficial and the Chairman asked that the notes from the meeting be circulated to the Planning Committee.

AGENDA ITEMS – for discussion/decisions

The Chairman consulted with Councillors to allow standing orders to be lifted in order to bring forward item 13. Planning. All in favour.

13. Planning
a) To consider the meetings of the Planning Committee held in the period 29th November to 3rd January.
The minutes of the Planning Committee meeting were circulated with the agenda. The Planning Committee considered the planning applications PA11/09677 and 09580 8 Lower Castle Rd. Consent and Listed Building Consent for replacement summerhouse studio annexe providing overspill/ancillary accommodation to dwelling with associated garden landscape works. The decision of the Planning Committee was that there are no objections in principle to the proposal but conditions should be sought to prevent further development, the retention of the myrtle tree for screening and to maintain the finish of the annexe in sympathy with its surroundings.

b) The Council considered the following planning applications:

46. 10084Land Adjacent Peneglos Riviera Lane. The erection of a single storey timber summerhouse. Considered by Cllrs. Baylis, Benney, Farmiloe. No objection in principle but a restriction should be sought to prevent the building being used as accommodation.
47. 10043 Porthcuel, Trelawney Road. Proposed ground and first floor extensions and remodelling of Porthcuel. The application was discussed by the full Council. After detailed discussions which can be summarised as:
The new plans are an improvement on the original submission
There are large scale properties in the area, built and proposed
Concerns remain over the size and scale of the proposal
The objections as stated for the original planning application remain unchanged

Cllr Warren proposed that the Parish Council notes the alterations to the proposal but does not feel that these overcome the Council’s previously stated concerns. Seconded by Cllr. Salter. 10 in favour and 1 abstention. RESOLVED by the Council.

48. 10097 Lislee, 16 Tredenham Road. To replace single storey utility room located on north-west rear/side of property with new and extended single storey utility room. Considered by Cllrs. Chart, Giles, Salter. No objections

49. 10486 Braganza Grove Hill. Crown reduce 2 Sycamore trees to 9.1 metres high within the Conservation Area. Considered by Cllrs. Chart, Giles, Salter. No objections

c) To note the decisions of the Planning Authority

37. 04856 1 St Austell Row. First floor extension to rear and installation of french doors to rear. Approved.

40. 08593/2 Lislee, 16 Tredenham Road. Partial demolition of existing garage and extension to create a double garage and demolition of existing dormer to be replaced by enlarged dormer to first floor. Landscaping to front garden. Approved

41. 07938 Hotel Tresanton 27 Lower Castle Road. Extension of existing hotel restaurant. Approved.

42. 09412 Chy-Ryn Place View Road. Demolition and replacement of existing outbuilding. Approved with 2 conditions. That the outbuilding is used either for purposes incidental to the enjoyment of the existing dwelling house or as additional living accommodation in connection with and ancillary to the existing dwelling on the site and shall not be used, let or disposed of as a separate unit of accommodation. That the bathroom window must be fitted with obscured glazing.

43. Angarrick House 09412 4 Chapel Close. Alterations to window/door fenestration on south and west elevation. Approved

44. 08728 Wild Willow Cottage Upper Castle Road. Convert existing residential garage/workshop into self-contained detached annexe to include raising of ridge height. Withdrawn.

09676 Chy Bre Trelawney Rd. 2nd non material amendment: Change of external proposed material of lower ground floor from local stone to painted render. Ref PA31/0616/10/R. Approved.

Enforcements
Pending Consideration

00886 St Mawes Hotel Alleged construction of retaining wall in rear garden and potential formation of hotel beer garden. Site has been visited. Awaiting submission of planning application.

01308 14 Pedn Moran. Alleged non compliance with plans – high roof light chimney position, building appears wider and balcony protrudes out. Awaiting submission of planning application.

d) To note planning correspondence received. – No items received

e) To consider a response to Cornwall Council’s Marine Strategy
After a detailed discussion the Council noted the importance of the strategy and the sometime conflicting priorities of conservation, leisure and commercial activity that need to be addressed through the strategy. The Council is not in a position to make a detailed response. The Chairman suggested that people make their own personal opinions known and asked the Clerk to make the Harbourmaster and the Sailing Club aware of the consultation process.

Cllr. Baylis proposed a response that the Parish Council objects to any action which would endanger the commercial future of the docks. Seconded by Cllr. Chart. All in favour. RESOLVED by the Council.

10. Accounts and Finance
a) To approve the payments of accounts(Appendix 1)

Total cheques numbered 5509 to5529, minus cancelled cheque number 5523

for approval and signature at the meeting

£ 8,607.95
Total cheques numbered 5501 to 5508 paid since last meeting for ratification £ 3,915.82
 

Direct Debits/Standing Orders shown as paid in December

 

£   2,016.48

Income shown as received during December £   7,755.53

Approval of the payments of accounts proposed by Cllr. Giles and seconded by Cllr. G. Chenoweth.
All in favour. The Council RESOLVED to approve payments of accounts.

b) To consider a donation (LGA 1972 s145) to St Anthony’s Noyse for accompanying the Carols in the Castle on 17th December 2011
Cllr. Giles proposed that £120 be donated to St Anthony’s Noyse for accompanying the Carols in the Castle. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.

c) To note the collection from Carols in the Castle
The Council noted that £232 raised from the collection at Carols in the Castle has been given to the Recreation Ground Committee as agreed at the meeting of the 3rd October.

d) To further consider the On-street enforcements in St Just and St Mawes and the speed reduction to 30mph on Upper Castle Road
The Clerk reported that Cornwall Council’s Highways Engineering Design Group has confirmed that they will fund the works associated with the reduced speed limit on Upper Castle Road but not the legal costs of the Traffic Order. She is awaiting further information regarding actual costs.

11. Housing Needs Survey
To consider the future actions arising from the Housing Need Survey and Cornwall Council’s survey of potential sites – Discussion document circulated with the agenda.
The Assistant Clerk sought guidance from the Parish Council regarding the next stages for the work, the role of the Parish Council and engagement with landowners/developers. Cllr. Giles proposed that the Planning Committee, supported by co-opted members, take the work forward and enter into preliminary discussions with landowners and developers. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council. The Chairman confirmed that it was acceptable for the Clerk’s office to make contact with developers.

12. Public Toilets
a) The further consider the future financing of the fixed costs and cleansing costs of St Just Church Public Conveniences from 1st April 2012
b) The further consider the future financing of the increased fixed costs of St Mawes Public Conveniences from 1st April 2012
These items were considered together.
Cornwall Council has advised that additional funding has been allocated by Cornwall Council’s Cabinet to enable further discussions and negotiations to take place. The Cabinet is due to consider the funding again on 25th January and a meeting is being arranged between representatives of Cornwall Council, St Just Parochial Church Council and Cllr. Warren.

14. Millennium Rooms Management Committee
To consider the recommendations from the MRMC general meetings held on 6th January 2012
The minutes of the MRMC meeting (Appendix 2) were circulated at the meeting. The Council noted the positive progress and the success of the initiatives reported in the minutes. Following discussion about proposals for the use of space in the Millennium Rooms, Cllr. Salter proposed that the Council endorsed the recommendations of the Millennium Rooms Management Committee in the minutes of the meeting of 6th January.
that the usage of the RVC storage areas be changed, subject to the prior agreement of both the St Mawes Art Group and the St Mawes Harbour Lights Group, and that the necessary resulting building work, including an ingress into the current Art Group storage area, should be undertaken within budget
Seconded by Cllr, Chart. 9 in favour, 2 abstentions. RESOLVED by the Council.

15. Car Park
a) To consider monthly income

Pay & Display            Pay & Display           Permits Permits Cumulative Total
  Monthly Cumulative Monthly   Cumulative
Dec-10 1,487.30 132,754.35 122.20 11,900.62 144,654.97
Dec-11 2,345.95 142,325.20 0.00 12,943.70 155,268.90
December 2010 comparable with December 2011      
Up 858.65 9,570.85   1,043.08 10,613.93
Down     -122.00

16. Procedures for Parish Council meetings
To consider the procedures for Parish Council meetings
Following discussion about the appropriateness of the of the statutory framework for voting rights in relation to lay members of the Millennium Room Committee the Chairman asked this item be deferred to the next meeting.

17. The Code of Recommended Practice for Local Authorities on Data Transparency
To consider the requirements of the Code of Recommended Practice for Local Authorities on Data Transparency
The Council considered the options for complying with the code of recommended practice as laid out in the Assistant Clerk’s report. (Appendix 3) The Council fully supports the principles of openness and transparency and will take reasonable action to work toward compliance taking into account the time available in the Clerk’s office. Cllr. Giles proposed that all elements of data that are immediately available, as defined in the appendix to the report, be published as an appendix to the Parish Council minutes. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

18. The Square, St Just
To further consider tidying up the boundary hedge in The Square, St Just
Following a meeting at the site it is acknowledged that the hedge needs tidying but that the contractor needs to be mindful of any planting carried out by residents. The Chairman asked Cllrs. Benney and Teague to liaise with the contractor and residents to discuss the cutting of the hedge and the ongoing maintenance of the boat planter.

19. Truro and Roseland Community Network
To consider the proposal from Cornwall Council to divide the network meetings into city and rural parishes with an bi-annual or annual full network meeting
Cllr. Salter summarised the proposal to reconfigure the community network meetings and his concerns that this would diminish the value of meeting as a forum to exchange information and would create an additional unnecessary administrative overhead at a time when Cornwall Council is making savings. The Council endorsed this view and the Chairman asked that this be made known at the next community network meeting.

20. Cornwall Council’s Core Strategy Public Consultation
To consider the Parish Council’s involvement is the public consultation
The Assistant Clerk drew councillors’ attention to the forthcoming core strategy consultation and sought the views of the Parish Council on the mechanism for making a response. The Chairman asked the documents be circulated to all councillors and a response be considered at the next meeting

21. Correspondence (information only)
The Council noted a number of items of correspondence, there were no actions arising.

22. Staffing Matters
a) To consider the report and recommendations from the Personnel Committee
The Personnel Committee met on the 9th January and minutes of the meeting will be taken to the next meeting of the Parish Council.

b) To nominate a replacement Member to the Personnel Committee
Cllr. Warren, as Chairman of the Personnel Committee, informed the meeting that Cllr. Williams has resigned as a member of the Personnel Committee. Cllr. Warren thanked Cllr. Williams on behalf of the Parish Council for her knowledge, experience and hard work in support of the committee and her role as one of the original members. Cllr. B. Chenoweth expressed an interest in joining the committee subject to further discussion with the Chairman.

Date of next meeting: To be held onMonday 6th February commencing at 7pm in the Millennium Rooms St Mawes

Items for the next agenda –
Response to Cornwall Core Strategy
Procedures for meetings

There being no further business, the meeting closed at 10:15pm

Signed………………………………………Chairman

Date…………………………

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