Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,
St Mawes on Monday 6th November 2017. The meeting commenced at 7.00pm.
Councillors Present: Cllr. B. Sadler (Chairman), Cllrs. A. Chantrill, P. Farmiloe, R. Giles, S. Goldsmith,
- Hall, P. Salter, P. Teague, K. Warren and C. Williams
Also present: S. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk) Cornwall Cllr. German and 2 members of the public
- To accept apologies for absence – Apologies received from Cllr. C. Thornton- Parr
- Declaration of Interest:
- a) Disclosable Pecuniary Interest – None declared
- b) Non-Registerable Interest – None declared
- c) Of gifts to the value of more than £25 – None declared
- d) To consider requests for dispensation on items on the agenda – None declared
- Open Period – Public Participation – No members of the public wished to participate
- Confirmation of the minutes of the Parish Council Meeting held on Monday 2nd October 2017
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 2nd October 2017 meeting be approved, and they were duly signed by the Chairman.
- Matters arising from the minutes not on the Agenda – for report only
- a) Parish Council website – Defer until February Parish Council meeting
- b) Memorial benches – D. Chenoweth has started the works for installing the benches
- c) Refurbishment of the nine flower tubs in St Mawes – awaiting quotations
- d) Update from Cormac Solutions Ltd on the installation of new op-street parking restrictions and the speed reduction on Upper Castle Road, St Mawes – Hotel Tresanton have decided not to implement waiting restrictions due to the costs involved. The Parish Council is awaiting a timescale for the works to commence
- Report from the Clerk
The Clerk reported that two emails were received from a resident of Harbour View, St Just regarding inconsiderate parking by neighbours who have blocked him in and attached photographs as evidence. She advised that this is a Cornwall Housing matter and agreed to mention it in her report in the Roseland Magazine reminding residents and visitors to respect their neighbours and allow proper access for all vehicles at all times.
- Report from Devon and Cornwall Constabulary – During September there were 11 calls to the parish, and three crime reports were received. The investigations have resulted in two persons being charged for different offences
- Report from Cornwall Councillor – Cornwall Cllr. German reported that Cornwall Housing are actively trying to manage the situation in Harbour View which has escalated again with enforcements.
Cllr. German expressed several of his concerns and outstanding issues regarding the balance of Affordable properties at the Lowen Meadow development and advised of a meeting with the Planning Officer and the Affordable Housing Officer.
Cllr. German gave an insight into Cornwall Council’s financial deficit, adding that its Draft Budget will be published next week.
- Report from Councillors as representatives of other Committees
Cllr. Teague – St Just Institute – reported on the recent AGM. Two resignations were received, and tasks reallocated to officers, consequently he has taken over the monthly checks on the play equipment in the playing field.
AGENDA ITEMS (for decision and discussion)
10) Accounts and Finance (Appendix 1)
To consider Income and Expenditure for October and approve the payments of accounts
The Council was asked to approve the following payments:
The total cheques numbered 7225 to 7235 were approved £12,425.14
Direct Debits/Debit Card/ Standing Orders shown as paid in October £7,893.98
Salaries for October paid by FPO and transfers on 1st November 2017 £4,045.63
Cheque payments paid since the last meeting £0.00
Income shown as received during October £22,425.85
Approval of the payments of accounts was proposed by Cllr. Hall. Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.
- i) To consider a donation for the Remembrance Sunday wreath under S137 of the Local Government Act 1972
Cllr. Salter proposed a donation of £120 to the Royal British Legion Poppy Appeal Fund to include the Parish Council’s wreath. Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council.
- ii) To consider a donation to the Harbour Lights Committee in lieu of storage under S145 of the Local Government Act 1972
Cllr. Williams proposed a donation of £350, half the annual cost of the storage, in view of the benefit the display of lights gives to the whole community. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.
iii) To consider the request from Gerrans & St Mawes United for financial support towards ground maintenance – no request has been received
- Finance Committee (Appendix 2)
To consider a report and recommendations from the Finance Committee held on 30th October 2017
Cllr. Hall, Chairman of the Finance Committee reported on the meeting.
- To note the comments from Grant Thornton in the Completion of the Annual Return for the year ended 31st March 2017 – The comments from Grant Thornton were noted.
- To note the forecast and actual comparison figures for year ended 31st March 2017 – The forecast and actual comparison figures were noted.
- Recommendations to the Parish Council for funding:
- The St Mawes Recreation Committee – to support the funding of its insurance policy with Zurich Municipal
Cllr. Hall proposed to approve the funding of a donation to the St Mawes Recreation Ground for its annual insurance premium of £1,978 with Zurich Municipal under section 19 of the Local Government Act 1972 as the Recreation Ground is a valued asset of the community and the land is registered in the Parish Council’s name. Seconded by Cllr. Williams. All in favour by a show of hands. RESOLVED by the Council.
- St Mawes Community Fireworks – to approve a donation towards the community fire work display
Cllr. Salter proposed to approve a donation of £350 to St Mawes Community Fireworks Committee under S137 of the Local Government Act 1972 towards its Fireworks Display in November as it is of benefit to the whole community. Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council (1 abstention)
- St Mawes Recreation Ground – to approve the estimate for essential tree works on safety grounds
Cllr. Salter proposed to approve the estimate submitted by Conrad Birnie for essential works to dead and dying trees on safety grounds, at St Mawes Recreation Ground for 2-3 days’ work, for 2 men at £400 per day (£200 each). Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council
- St Mawes Car Park – to approve the estimate for essential works on safety grounds
Cllr. Salter proposed to approve the estimate submitted by Conrad Birnie for essential works to dead and dying trees, on safety grounds, in the St Mawes Car Park of 4-5 days’ work, for three men at £600 per day (£200 each). Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council
- Chapel Steps, St Mawes – to approve the estimated costs for replanting the borders
Cllr. Williams proposed to approve the estimated costs of £250 for replanting the boarders to Chapel Steps as it is of benefit to the community, on condition that the plants were purchased from The Roseland Plant Centre and invoiced to the Parish Council. Seconded by Cllr. Sadler. All in favour by a show of hands. RESOLVED by the Council
- Car Park
To consider the monthly income for October
|Pay & Display||Pay & Display||Permits||Permits||Total|
|October 2017 comparable with||2016|
Including £2,966.70 gross on card payments
- To consider decisions and recommendations from a Planning Committee meeting – none held
- The Council considered the following planning applications:
- PA17/04451 – Land east of Lowen Meadow, Newton Road, St Mawes – proposed development of 15 dwellings (8 Affordable and 7 Open Market) – considered by the Planning Committee under 5 day rule – agree with the Planning Officers recommendations to approve with conditions but raise concerns regarding the ratio of Affordable Homes
- PA17/07970 – Sunny Corner, Lower Tregorland (amended) – Access to Lower Tregorland, St Just in Roseland – proposed extension and alterations – considered by Cllrs. Sadler, Teague and Warren – agree to disagree under 5 day notice
- PA17/08345 – West Warren, 17 Lower Castle Road, St Mawes – replacement of summerhouse with timber framed ancillary accommodation – awaiting amended plans
- PA17/06370 – Land south of Penperth Cottage, St Just in Roseland – proposed change of use from existing agricultural barn into a farm shop and café as part of farm diversification – considered by Cllrs. Sadler, Teague and Warren – part objection; requesting additional information
- PA17/09684 – 8A Brooklyn Terrace, St Mawes– Summerhouse and garden terracing – considered by Cllrs. Giles, Salter and Thornton-Parr – no objection
- PA17/09475 – Palm Trees, 8 Pen Brea, St Mawes – rear extension and car hard standing – considered by Cllrs. Thornton-Parr, Giles and Salter – no objection
- PA17/09635 – Trevenna, 1 Waterloo Close, St Mawes – erection of a summerhouse and garden shed – considered by Cllrs Giles, Salter and Thornton-Parr – no objection
- PA17/09838 – The Byre, Newton Road, St Mawes– retention and completion of an extension including raised terrace/decking area – considered by Cllrs. Giles, Chantrill and Salter – no objection
- PA17/10355 – Plot 9 Building Plot adjacent to Angarrick House, Chapel Close, St Just in Roseland – non-material amendment (NMA1) to change foul drainage from LA MH services to Klargester sewage treatment unit on site to PA15/11849 – proposed revised scheme of approved dwelling.
- To note the decisions of the Planning Authority:
PA17/07268 – Victory Inn, St Mawes (38) – proposed works look to install new extractor fan run from ground floor kitchen to first floor bathroom window with new extraction vent to window and 39. PA17/07269 – Listed Building Consent to proposed works – approved with conditions
PA17/06895 – Riviera Gardens, St Mawes (35) – replacement dwelling with design that matches previously approved scheme for alterations and extensions – approved with conditions
PA17/07970 – Sunny Corner, Lower Tregorland, St Just in Roseland (40) – Access to Lower Tregorland, St Just in Roseland – proposed extension and alterations – approved with conditions
PA17/08624 – Summers Reach, Buckeys Lane, St Mawes (41) – proposed garden room store extension and alterations to front canopy – approved with conditions
PA17/08766 – 5 Waterloo Close, St Mawes (43) – new pitched roof to garage – approved
PA17/09684 – 8A Brooklyn Terrace, St Mawes (46) – Summerhouse and garden terracing – approved with conditions
Submission of details to discharge conditions:
PA17/09953 – Chamnery Fair, Trelawney Road, St Mawes (now known as Lugo House)– submission of details to discharge condition 3 (surface water drainage details) of decision PA17/02616
PA17/10167 – Riviera Gardens, St Mawes – submission of details to discharge conditions 4 and 6 (landscaping) in respect of decision notice PA17/06895
- iv) Enforcements
EN16/02210 – Agricultural building at Trethem Farm House, St Just in Roseland – enforcement notice
EN17/00745 – Penperth Farm, St Just in Roseland
EN17//01727 – Chenoweths, Sea View Crescent – alleged works not carried out in accordance with approved plans PA16/0945; namely pitched roof altered to form flat roof with access to park a car on the roof and railings resembling a roof terrace
EN17/01707 – Lowen Meadow, Newton Road, St Mawes – alleged breach of condition no 2 (landscaping) of planning approval PA16/06286 – course of action agreed – waiting for the owner to submit landscaping plans
EN17/02048 – Summers, 4 Pedn Moran, St Mawes – alleged breach of condition 3 (CTMP) of
planning approval PA16/06248 – concerns regarding heavy aggregate vehicles accessing site causing
damage to the road – course of action agreed
EN17/01706 – Trecarrell, St Just in Roseland – alleged breach of condition 5 (tree protection
measures) of appeal APP/D0840/W/3038260 0n PA14/11362 – fire damaged tree – condition 5 (tree
protection measures) have now been implemented, therefore, no breach of condition is occurring – the
Parish Council has challenged this as it looks as if trees with TPOs have been removed
- v) To consider planning correspondence – discussed – no matters raised
13b. Affordable Housing
- i) To receive an update from the Roseland Community Land Trust (CLT) – Cllr. Giles circulated a newsletter and an allocation policy for the Parish Council’s information
- Millennium Rooms Management Committee/Roseland Visitor Centre Committee
To consider a report and recommendations from the MRMC and RVCC meetings held on 18th September 2017 – Cllr. Sadler reported all was going well and recommended that the Parish Council look at a replacement heating system for part of the Millennium Rooms building. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.
- Roseland Outdoor Education Centre
To receive an update on the Roseland Outdoor Education Centre
Cllr. Warren reported that the project has been accepted by Cornwall Council as a bidder to secure the centre for the parish. A researcher has been employed to assist with making a proper case to the Council. Lodge and Thomas is undertaking a structural survey of the buildings. Future updates will be included in agenda item 9.
- Highway matters from the site visit with the Highways Manager
To consider the response from the Highways Manager on the suggested additional pavements/safe
The results of the radar class survey indicate excellent levels of compliance (100% compliance) with the existing 30mph limit with mean speeds in both directions under 14mph.
- Cleansing in the Parish
- a) Recycling and Waste in St Mawes – feedback on the Waste Reduction Incentive Scheme
The summary of the review of the report from Cornwall Council has been circulated. CC would like to award the Parish Council a grant of £500 for taking part. The Chairman thanked the Clerk, and Cllrs. Farmiloe and Williams for all their hard work in making this scheme successful.
- b) To consider the extra waste generated from takeaway businesses – nothing to report
- c) To consider the service received from Churchill Service Solutions (CSS)
The regular operative A. Williams is now on long term sick and the service has been inconsistent since, around six weeks ago. The Clerk has documented when the Council received a service and will be comparing it with the Account Manager’s records. There is a new Operative called Paul Smith and CSS are hoping to job share the position and they now have a floating operative with transport if ever there is no one available. The Clerk is working with CSS to put together new schedules to assist unfamiliar operatives. There are problems with business waste being placed in the general waste bins. The bin at St Just Creek which needs replacing. There are problems with small quantities of fly tipping in the parish.
- Application for registration based on adverse possession – land lying to the East of Grove Hill, St. Mawes and application to Cornwall Council to devolve the land to the Parish Council –
To consider the additional information requested from Cornwall Council
Cllrs. Giles and Salter confirmed that the pipe was made of plastic and the joints became separated in places and they joined the pipe together. L Dunstone was involved clearing the debris around the pipe to enable access. He also periodically clears the pipe at the Place View Road end of the pipe. Mr J Green serviced the car park end of the pipe twice a year where it discharges into the culvert. As far as we know there was no formal agreement or discussions with South West Water regarding this pipe. The Parish Council undertook the work as required when there was evidence that the water had stopped flowing out of the culvert pipe, or when it was evident that the surface water at Place View end was bypassing the pipe.
- Department for Digital, Culture Media and Sport – General Data Protection Regulation (GDPR)
- a) To consider the Data Protection Bill on Parish Councils update by Andrew Elliot, Deputy Director, Data Protection Bill
- b) To consider the document Preparing for the GDPR – 12 steps to take now
The Clerk circulated the information given from CALC who advised that more instructions are to come. CALC advised that there will be a lot of work required for Clerks to clear their stored data and that they should be paid overtime for this.
- Department for Communities and Local Government – Disqualification criteria for Councillors and Mayors
To consider responding to the Consultation on updating disqualification criteria for local authority members
Cllr. Sadler offered to respond to the consultation on behalf of the Parish Council.
- Boundary Review Consultation
To consider a response
CALC feels everyone should respond to this. Waiting for copies of slides from the CALC AGM of which Boundary Review was the main topic. The Truro area map circulated at meeting.
- Code of Conduct training
- a) To receive feedback on the Code of Conduct training
This was well attended (30) with 6 members from St Just Parish Council, plus the two clerks. The Code of Conduct has changed dramatically since the last training and it is important that all members of the council attend future training.
- b) To consider email addresses for councillors on the ‘roselandinfo.com’ domain
As Councillors emails must be private, Cllr. Chantrill suggested adding Councillors on to roselandinfo.com. The Clerk to discuss this with R Curgenven.
- Carols in the Castle – Saturday 16th December 2017
- a) To consider the participants – the Clerk updated and advised that she is still looking for a singing group and some children to take part.
- b) To consider the recipient of the collection
Cllr. Salter proposed Gerrans and St Mawes United Football club. Seconded by Cllr. Goldsmith. All in favour. RESOLVED by the Council
- Correspondence (information only) – considered with no matter raised
- Staffing Matters
- a) To receive a report and recommendations from the Personnel Committee Meeting held on 25th October 2017 (Appendix 3) – see below
- b) To receive an update on, and consider staffing at the Roseland Visitor Centre
Cllr Sadler reported that the process for Absence Management Policy in respect of the Manager, Dawn Andrews, had been completed and Dawn’s employment with the Parish Council will officially end on Ill Health Grounds on 23rd November 2017.
Cllr Sadler proposed that the temporary hours and payments to the Assistant Manager of the Roseland Visitor Centre, Caroline Coldwell, who has been covering the long-term sick leave of the Manager as Acting Manager, continue until 30th November 2017. Seconded by Cllr. Hall. All in favour. RESOLVED by the Council.
Cllr Sadler proposed that the Assistant Manager, Caroline Coldwell, be promoted to the Manager’s post with effect from 1st December 2017, at the hourly rate paid to the current Manager for a 14-hour week. Seconded by Cllr. Hall. All in favour. RESOLVED by the Council.
It should be noted that this promotion is specific to the individual and this particular circumstance. Council vacancies are normally advertised externally. However, in this instance, given that the individual has been covering the post for over six months, the Personnel Committee does not believe that there would be anyone else better qualified to carry out the role.
Cllr Sadler proposed that Caroline Coldwell be given an honorarium payment of £150.00 in accordance with 3.1 of the Pay Awards policy & procedure to express heartfelt gratitude to Caroline for stepping in and managing the Roseland Visitor Centre throughout this difficult period. Seconded by Cllr Hall. All in favour. RESOLVED by the Council.
Cllr. Sadler proposed that the post of Roseland Visitor Centre Assistant, for an 8-hour week, be advertised in early 2018. Seconded by Cllr. Hall. All in favour. RESOLVED by the Council.
- c) To receive an update on, and consider staffing at the Clerk’s Office
Cllr Sadler reported that shortlisting took place this morning and five applicants have been selected for interview on 20th November. Cllr. Sadler reported the recommendations from the Personnel Committee.
Cllr Sadler proposed that the new Clerk be appointed on the NALC LC2 Range SCP30 for up to 25.5 hours per week. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.
Cllr Sadler proposed that authority be given to the Finance Committee to employ our current Clerk to assist the Parish Council, if necessary, on a self-employed, consultancy basis after she has left its employment. Payment to be at the same hourly rate as she currently receives. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.
- Any other business that the Chairman considers to be of urgency – no issues were raised
- Agenda items for the next Parish Council meeting
- Date of next meeting – The next Parish Council Meeting will be held on Monday 4th December 2017 in the Parish Millennium Rooms, St Mawes commencing at 7pm
There being no further business, the meeting closed at 9.30pm
Signed as a true record………………………………………………..Chairman Cllr. B. Sadler
Date……………………………………………………………………4th December 2017