September 2011

MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 29th September 2011, at Treharel, Ruan High Lanes

PRESENT
Councillors Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC), and 4 Parishioners
OPEN FORUM FOR PARISHIONERS
Mr R Smith expressed appreciation for the work done to restore the pond and was pleased to see that Mrs P Farr and Mr R Larter were prepared to fill the casual vacancies.
Mr Larter expressed concern about the gulley opposite the Old Coal Yard development, which will be brought to the attention of Highways.
Later in the meeting Mr D Hughes expressed concern that he had not been informed about the change in location for this meeting. He also stated that at the last meeting he had asked for the issues he raised to be investigated in open session and would have liked this to have been included in the minutes. He would still like answers to the questions he raised and asked if answers would be given if he sent the council a letter. He also noted that correspondence is not listed on the agenda placed on the parish notice boards.
APOLOGIES
Councillor H Watson
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
The clerk reminded councillors to give consideration as to whether their Register of interest forms are fully up to date. CDG will update his form.
MINUTES
The minutes of the meeting held on Thursday, 18th August 2011 had previously been received by each Councillor. It was unanimously agreed they were a true record of the meeting. They were signed. The council resolved to send draft minutes to CCJG.
MATTERS ARISING
There were none.
CORRESPONDENCE
All correspondence is listed on the agenda.
PLANNING.
Cornwall Council list of planning applications
The council resolved not to comment on the application for Trenestrall farm
The clerk advised the council that the recent application for Trethella has been approved
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of September were Current £929.69 and Reading Room £2700.19.
Cheques for signing:
Cheque no. 100586 (ACE- £48.00 – Fire Equipment Maintenance)
Cheque no. 100587 ( South West Water – £6.73 – Water)
Cheque no. 100588 ( Audit Commission – £162.00 – External Audit)
Cheque no 100589 (J Clelland – £55.40 – Clerk expenses)
CPW proposed and CJC seconded payment of the above cheques and they were duly signed by CPW, CJC and CSP.
3. The clerk advised the council that the Audit Commission have completed their audit without any findings. The council resolved to post the Notice of conclusion of Audit and Right to Inspect the Annual Return on the Parish Notice Boards.
HIGHWAYS AND FOOTPATHS
Highway Repairs – The council listed the following areas requiring repairs for CCJG to inspect with the surveyor:
· The road from the converted chapel to Ruan High Lanes, about 100 yards from the A3078 junction
· The road through Treworga
· Ruan Hill
· Road in front of the Old Coal Yard development
CDG reported that he had volunteered to help refurbish road signs under a project initiated by Cornwall Councillor J German, who will provide materials.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes notice board requires painting. CSP is progressing
Pond Restoration – The council’s terms of reference have been signed by Mr R Larter and CSP and displayed on the Parish notice board. The work group have cleared weed from the pond, although there is more to be cleared. The island needs some work. Once clearing is completed regrowth will be monitored to determine the next step.
2nd Quarter and 3rd Quarter checklists are due for completion – CSP is progressing
.REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
CDG attended the recent Network meeting and gave a summary of the items discussed.
REPORT re: THE READING ROOM
A harvest supper is planned for 8th October and details have been advertised by flyer in the parish magazine.
PARISH PLAN
No progress to date. This will remain an agenda item.
CO OPTION OF COUNCILLORS
The council resolved to co opt Mrs P Farr and Mr R Larter to fill the casual vacancies. The clerk provided each co opted councillor with a register of interest form and declaration of acceptance form for their completion. The Charity commission website will be updated and an updated bank mandate will be progressed by the clerk.
.
FUTURE AGENDA ITEMS

There being no other business, the Chairman closed the meeting at 9.15 p.m.

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