Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms, St Mawes on Monday 13th April 2015. The meeting commenced at 7pm.
The Chairman Cllr. K. Warren, Cllrs. J. Benney, S. Black, B. Chenoweth, P. Farmiloe, R. Giles, B. Sadler, P. Salter, P Teague and C. Williams
- Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), Cornwall Cllr. German, Jon Smith (RNP) and 2 members of the public
The Chairman asked for a minutes silence to remember former Councillor Tony Chart, a stalwart member of this Council for 43 years and a chairman seven times who has sadly passed away.
- To accept apologies for absence – Cllr. R. Hall
- Declaration of Interest:
- a) Disclosable Pecuniary Interest – none received
- b) Non-Registerable Interest – Cllr B. Chenoweth item 12b PA15/00825 Braes, Newton Road, St. Mawes
- c) Of gifts to the value of more than £25 – none received
- d) To consider requests for dispensation on items on the agenda – none received
- Open Period – Public Participation – No matters were raised
- Confirmation of the minutes of the Parish Council Meeting held on 2nd March 2015
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the previously circulated minutes of the 2nd March 2015 meeting be approved and they were duly signed by the Chairman. Cllr. Teague abstained.
- Matters arising from the Minutes not on the Agenda
- a) The Electronic Summons for the Parish Council meetings -To be inserted into the Standing Orders for the May meeting. The Clerk to issue forms to Councillors for their preferred choice for receiving the summons.
Out standing matters – in hand
- i) Options for reducing the amount of litter in the streets – Nothing new to report
- ii) Cleansing of the Bohella Store – Cllr. Salter to request permission to access the Memorial Hall water tap, twice a year, to pressure wash Bohella Store. The cost quoted by M Cocking to be agreed at the next meeting.
iii) Parish Council Website – Cllrs. Warren and Sadler have been working together on the Parish Website and just need to finalise a few points.
- iv) St Just Playing Field/unrecorded rights of way – The meeting at St Just Institute regarding the application for the modification of the Definitive Map of Public Rights of Way was well attended. Eighteen local people completed forms stating that they have used the way as of right and without interruption for a period of twenty years or more. The application has now been forwarded to the Cornwall Council Countryside Service. The Chairman thanked Cllr. Sadler for all her hard work on this subject.
- v) Barrier for a sea defence in The Square, St Mawes – Cornwall Cllr. German to pursue this matter.
- vi) Improvements to signage and traffic control measures in St Mawes village – The signage and the footway has been passed to Cornwall Council planners. The speed survey has been ordered for on top of Windmill Hill at the same time.
vii) On-street parking enforcements – The Clerk is working on the proposed on-street parking enforcements and the reduction in the speed on Upper Castle Road with R. Tatlow of Cormac Ltd.
- Report from the Clerk
Western Power Distribution has reported that the Ash Tree on the edge of St Just Car Park is causing a problem as the branches are touching the electric wires, and has asked for permission to take the tree down at their expense. The roots will sprout again. There were no objections from Councillors due to its dangerous current state.
The Countryside Officer has advised that there has been no decision with Footpath 21 from St Austell Row to Pedn Moran with regard to the urban path budgets. However, they are planning to fill in some holes over the coming weeks.
- Report from Devon and Cornwall Constabulary
During February the Police were called to the Parish 4 times and 3 crimes were recorded
- Report from Cornwall Cllr. German
Cornwall Cllr German reported that all works are complete at Lakefield Rise, St Mawes and the situation has been rectified to a satisfactory solution.
Jeff Brown, Chief Fire Officer gave a speech at Kevin Andrew’s Retirement Party from the St Mawes Community Fire Brigade last week, and he mentioned what a fantastic community we live in.
The Cornwall Councillors Community Chest is open for grant requests with a total of £2,000 available.
Congratulations were given to Cornwall Council for arranging a new bus service for the Roseland, operated by First, in a very short time following the sudden collapse of Western Greyhound. Cllr German advised that it is a subsidised service which will be reviewed and changes may be made.
- Report from Councillors as representatives of other Committees
Cllr. Black reported that, at the St Mawes CP School of Governors meeting on 10th March, it was mentioned if the Parish Council could advise on any indication on affordable homes becoming available in St Mawes in the near future.
Cllr. Farmiloe reported that St Mawes Carnival week will be going ahead the week of 2nd August 2015.
Cllr. Teague reported that the St Just Institute has carried out refurbishment to the floors, curtains and kitchen floor. An emergency meeting has been held, and a working party set up, to discuss the plans for the new play equipment for the playing field following the secure offer of funds from Sita.
Cllr. Williams reported that the Recreational Ground has held their AGM and that there has a new item of equipment has been added to the Adventure Trail.
The Chairman asked to suspend Standing Orders to bring forward items 12 & 11. All in favour by a show of hands.
- Roseland Neighbourhood Development Plan
- Smith reported that the consultation organised by Cornwall Council ended on 26th March. An examiner has been appointed and started the examination before Easter by visiting the Roseland to gain an understanding of the area. The examination is expected to be completed by the end of April when we will be able to see the final plan. Conservation Area Management Plans are running a pilot in Veryan to start in May in conjunction with Nick Cahill, the Historic Environment Strategy Officer. Finally we have approached the St Just in Roseland Community Land Trust with a proposal for them to amend their constitution to allow them to operate across the five Roseland Parishes. A meeting of the trustees has been arranged for later this month.
- a) To consider recommendations from the meeting of the Planning Committee – no meeting held
Cllr Chenoweth declared a non-registerable interest on planning PA15/00825 and left the meeting.
- b) The Council considered the following planning applications:
- PA15/00825 (Amended Plan) – Braes, Newton Road, St Mawes – proposed demolition of existing bungalow and the erection of three dwellings – The amended plan is regarding the access and recommendations from the planning officer of a 75% decrease in size of the roof and a 25% decrease in the footprint and changes to the balconies.
There have been some matters raised by Chris Sutherland, a neighbour and Cllr. Williams who attended a site meeting on Thursday evening. Cllr. Williams raised concerns regarding the entrance and exit, the junction with Trelawney Road, the parking on Newton Road and the management plan whilst the demolition and rebuilding is in progress.
Cllr. Salter proposed acceptance of the amended plan, seconded by Cllr. Giles. Four votes for, two against and three abstentions. RESOLVED by the Council.
At this point Cllr Chenoweth rejoined the meeting.
- PA15/02162 – 9 Sea View Road, St Mawes – Proposed demolition of the existing dwelling house and the erection of a replacement dwelling house and the erection of a timber summerhouse in the rear garden – considered by Cllrs. Giles, Salter and Farmiloe – unable to approve this planning application in its current form
- PA15/2044 – land r/o 17a Lower Castle road, St Mawes – Erection of dwelling – considered by Cllr. Benney, Giles and Salter – objection
- PA15/02800 – Little Polvarth, Polvarth Road, St Mawes – proposed day room extension on to previously approved balcony – under consideration by Cllr. Benney, Chenoweth and Giles
- c) To note the decisions of the Planning Authority
PA14/12135 – Manor Cottage, 1 Kings Road, St Mawes (55) and PA14/12136 (Listed Building Consent) (56) – conversion of a curtilage listed outbuilding and modification of a second curtilage listed building to provide one new unit for use as a holiday let – approved with conditions (to be used as a holiday accommodation only)
PA15/01708 – 13 Waterloo Close, St Mawes – proposed single storey kitchen extension – approved
PA15/01881 – 3 Marine Parade, St Mawes – replacement windows using uPVC – refused
Note, this planning application was not sent to the Parish Council for consideration
PA15/02031 – Saben, Upper Castle Road, St Mawes (planning application not sent to the Parish Council)
Non-material amendment to omit new masonry chimney and to install S.S. flue chimney. Omit large paned, heavy framed contemporary powder-coated aluminium solarlux windows and door screens. Add slender traditional-profile steel crittall windows and door screens. Reconfigure north elevation windows. Omit small stairwell window to upper floor south elevation windows. Omit small stairwell window to upper floor south elevation. Omit new window opening for dressing room to east elevation and move it to ensuite. Retain existing door opening to ensuite on east elevation and move it to ensuite. Retain existing door opening to ensuite on east elevation. In respect of decision notice PA14/06101 – not acceptable as an amendment
PA15/01810 – Lenor, Penruan Lane, St Mawes – Amendment to PA14/06846: reduction in size of side extension. Re-positioning of new garage – approved (not sent to Parish Council)
PA15/00754 – Raysfield House, Polvarth Road, St Mawes – submission of details to discharge condition 3 in respect of decision notice PA14/11314 – S52/S106 and discharge of condition apps
PA14/12231 – Carrick Waters, St Just in Roseland (58) – erection of replacement dwelling – Approved with conditions
PA15/00650 – Braes, Newton Road, St Mawes (59) – removal of trees on eastern boundary. Lleylandi, Holly/Laurel, Palm/Pitisporum and Pitisporum – Approved
- d) Enforcements
EN 14/02128 – Lowen Meadow, St Mawes – use of land for helicopter and motorcycle activity in
excess of the 28 day rule
EN14/02035 – 1 Church Hill, St Mawes – unauthorised works to Listed Building – Breach resolved
- e) To consider planning correspondence
1.49 PA14/03614 – Land east of the Bowling Green, St Just – an Appeal has been made to the Department for Communities and Local Government commencing 13th March 2015.
1.50 PA14/11362 – Trecarrell, St Just – turned down on a 9 – 5 vote at the Planning Committee today.
1.28 – New plans received from Richard Tosic re land adjacent to The Colt, St Just – following a meeting with the developer and his Architect, Richard Tosic, draft revised plans have been drawn up which appear to be more acceptable. New plans are due to be submitted to Cornwall Planning.
- f) To consider proposed housing developments in the Parish – None received
- g) To consider updates on Affordable Housing Local Needs – None received
- h) To further consider the request from S Harrison to site a small business on Tredenham Road, St Mawes
Mr Harrison has emailed his plans for a business trading in ice creams, doughnuts etc on Tredenham Road by the steps to Summers Beach. The Parish Council is concerned about possible smell, noise, parking and health and safety issues. However, they agreed that the final decision should be made by the Highways Manager.
Standing Orders resumed
10a. Accounts and Finance
- i) To approve the payments of accounts (Appendix 1)
The Council was asked to approve the following payments:
Total cheques numbered 6757 to 6773 approved and signed at meeting £ 9,864.06
Total cheques numbered 6688 to 6698 paid since last meeting were ratified £ 4,447.87
Direct Debits/Debit Card/ Standing Orders shown as paid in March £ 797.62
Income shown as received during March £10,000.31
Approval of the payments of accounts proposed by Cllr. Giles. Seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.
- ii) To further consider an application for funding support for the St Mawes Trim Trail Proposal
No further information received
The Clerk advised the Council that, due to the time factor, a donation in memory of Tony Chart, who passed away last week, was unable to be an agenda item. Cllr. Warren proposed to donate £100 to the St Mawes
Church Renovation Project in memory of the late Tony Chart. Cllr. Farmiloe Seconded. All in favour by a show of hands.
10b. Finance Committee (Appendix 3)
- i) To consider the recommendations from the Finance Committee meeting held on 30th March 2015
In the absence of Cllr. Hall, the Chairman of the Finance Committee, the Clerk presented the recommendation and report from the Finance Committee.
(7) Application to Sita UK for funding of play equipment for St Just Playing Field
On receiving the grant application from St Just Institute and the Parish Council, Sita UK granted £30,000 in funding for play equipment at St Just Playing Field. As the Parish Council owns St Just Playing Field, it will take ownership of the equipment in the first instance and will look into the option of gifting the equipment to St Just Institute after 12 months. Awaiting confirmation from Sita on how to proceed.
(8) Renewable Energy
Only 2 quotes have been received, both around the £7,000 mark. The 3rd quote will be chased up. The Clerk has applied for a free feasibility study of the Millennium Rooms Building.
(9) St Just in Roseland Public Conveniences
Revd. K. Boullier has emailed to say that the PCC might share the cost of renting a portaloo as a temporary measure with the Parish Council. The cost of renting 1 single portable toilet on long term hire is £21+ vat per week. This includes a weekly pump and service. The PCC has reopened negotiations with CC regarding the handover of the Car Park to the Church.
(10) Car Park
- a) To consider expenditure
The centre of the Car Park resurfacing works may be carried out next year, at an estimated cost of £30,000. One quotation has been submitted and two others are required.
- b) To consider the Service Level Agreement from 1st April 2015.
The new hourly charge will be £14.59 per hour was £15.17 per hour with an additional cost of travelling at £14.59 per hour for three days where Cornwall Council does not provide a core service. The travelling base would be Truro unless the CEO is working nearer. The time will be shown on the monitoring report.
Cllr Salter proposed to accept the Service Level Agreement, but to review after a year. Seconded by Cllr. Williams. All in favour by a show of hands. RESOLVED by the Council.
(11) Forecasts for 2015/16 (Appendix 4)
Cllr. Hall has advised that the Forecast for 2015/16 indicates that the Parish Council might incur a deficit in the order of £60k which would eliminate all its reserves.
The forecast income is very similar to that of 2014-2015. However, the expenditure is about £50,000 greater due to a significant cost for maintenance work in the car park of £28,000 and £7,000 for solar panels project as well as £8,000 for on-street enforcements. Whilst the car park maintenance work will need to be done, the Council can choose whether to go ahead with the solar panels and on-street parking at this time. Cllr Hall also mentioned that the forecast includes a very round £5,000 for expenditure on St Just toilets simply because it appears the Council will have to meet some backdated, currently unquantified costs. Cllr. Hall asked for further quotes for the car park maintenance before considering the solar panels and on-street enforcements.
(14) St Mawes Co-Partnership Housing Society Ltd
To consider the Charity Bank Loan agreement
As part of the mortgage agreement with the Charity Bank, the Parish Council has been asked to execute a ‘Priority Deed’ which regulates the order of priority charges over the company to facilitate the loan. The First Lender is the Charity Bank; the Second Lender is the Diocese and the Third Lender the Parish Council. The St Mawes Co Partnership has asked if the Parish Council would agree to renege its responsibility to the Charity Bank if it was to default on the mortgage thus losing the loan stock of £350 and shares of £225. Cllr.
Hall has scrutinized the legal document and has advised ‘I am not a solicitor and it would be obviously be better to have a proper understanding of our interests in the Co-Partnership but executing the deed does not appear unreasonable’.
Cllr. Salter proposed to accept the Charity Bank Loan agreement. Seconded by Cllr. Sadler. All in favour by a show of hands. RESOLVED by the Council
iii) To note the Notice of the Annual Audit dates for year end 31st March 2015
The Parish Council has received the Notice of the Annual Audit of accounts for the year end 31st March 2015 from Grant Thornton and the Notice of Appointment of the date for the Exercise of Electors’ Rights which will be displayed on the parish notice boards before 1st May. The date for the audit to be sent to Grant Thornton is 15th June 2015.
- Millennium Rooms Management Committee and Roseland Visitor Centre Committee
To consider the report and recommendations from the MRMC and RVCC held on 12th March 2015
Cllr. Williams reported that the external decorating will be carried out before the end of June, and the internal will start week commencing 15th September. The guide and map project was completed early this year and have been distributed. Hire charges for the Millennium Rooms to be increased slightly.
- Car Park
- a) To consider the monthly income
|Pay & Display||Pay & Display||Permits||Permits||Total|
|March 2015 comparable with March 2014|
- b) To consider the new Service Level Agreement
Discussed in Finance Committee report item 10b
- St Just in Roseland Church Public Conveniences
To further consider the future funding of St Just in Roseland Public Conveniences
Discussed in Finance Committee report item 10b
- The swing on Summers Beach, St Mawes
To consider replacing the barrier around the swing on Summers Beach
Linda Dominey of Play Inspections has advised that there is no real need for permanent barriers but suggests that if it is very busy in the summer then temporary barriers could be erected and removed at the end of the busy season. The Parish Council agreed to monitor the situation.
- Footpath 322/21/1 between Polvarth Road and Pedn Moran, St Mawes
To consider laying a firm base on the muddy footpath
The Parish Council does not have responsibility for this footpath as it belongs to Cornwall Council. It was felt that most footpaths get muddy during the winter and dries out in the spring and requires no action.
- Memorial plaque on Summers Beach
To consider the request from the family of the late Gary Hitchings to put up a small plaque
Cllr. Benney proposed to accept the request from the family of the late Gary Hitchings to place a small memorial plaque on the wall at Summers Beach where he used to spend time fishing as a young boy. Seconded by Cllr. Black. All in favour by a show of hands. RESOLVED by the Council
- Policies and Procedures (Appendices 5, 6 and 7)
To consider the following Policies and Procedures for approval and for adoption at the next meeting:
- i) Fire Safety Policy and Procedure
- ii) Lone Working Policy and Procedure
iii) Manual Handling Policy and Procedure
Cllr Williams proposed to accept the approval of the three Policies and Procedures for adoption at the next meeting. Seconded by Cllr Salter. All in favour by a show of hands. RESOLVED by the Council.
- Case for Cornwall
To consider whether the Parish Council wishes to support the campaign
Cllr. German advised on two of the items Cornwall Council that are asking the Government to change. One is the ability to make a small charge for concessionary fares and the other that Environment Agency money should come to Cornwall. Cllr Sadler proposed to support the campaign for Case for Cornwall. Seconded by Cllr Chenoweth. All in favour by a show of hands. RESOLVED by the Council.
- Correspondence (information only) (Appendix 2)
- Staffing Matters
To consider a report and recommendations from the Personnel Committee meeting held on 31st March 2015 (Appendix 8)
Cllr. Farmiloe reported that there were no recommendations from the Personnel Committee meeting. She advised that commencing the 1st April the payroll will be out-sourced to Appleby Westward Group Ltd and that the Staff appraisals will be taking place at the end of April 2015.
- Agenda items for the next Parish Council meeting
- Retirement of garage owner, Chris Morse
- Approval of the cost of cleansing Bohella Bank
- Date of next meeting – The Annual Parish meeting will be held on Monday 11th May 2015 in the Parish Millennium Rooms, St Mawes commencing at 6.45pm, followed by the Annual meeting of the Parish Council.
There being no further business, the meeting closed at 9.55pm
Signed as a true record……Cllr. B Chenoweth…………………………………..Chairman
Date……11th May 2015………………………………………………………