St Just in Roseland Parish Council Minutes – August 2013

DRAFT

Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 5th August 2013. The meeting commenced at 7pm.

 

Councillors Present: The Chairman Cllr. K. Warren, Cllrs. J. Benney, S. Black, B. Chenoweth, P. Farmiloe, R. Hall, R.E. Giles, B. Sadler, P. Salter, P. Teague and C. Williams

 

Also Present: S. Penhaligon (Clerk), T. van der Wolde (Assistant Clerk), and six members of the public

 

The Chairman welcomed Cllr. Stuart Black to his first meeting as a Member of the Parish Council representing the St Mawes Ward.

 

1. To accept apologies for absence

Cornwall Cllr. Julian German

 

2. Declaration of Interest:

a) Disclosable Pecuniary Interest– none declared

b) Non-Registerable Interest – Cllr. Giles declared an interest in item 16b

c) Of gifts to the value of more than £25 – none declared

d) To consider requests for dispensation on items on the agenda

Requests for dispensations were received and granted as follows:

Cllr. R Giles re The Idle Rocks Hotel – 6 months

Cllr. P Salter re St Mawes Memorial Hall Committee – 4 years

 

3. Open Period – Public Participation

Dina Croft advised that the recently received Health and Safety report for St Mawes Recreation Ground required replacement of some of the equipment in order to satisfy Health and Safety requirements. The Committee made a successful grant application to Sita Cornwall Trust and was offered £25,000 with a condition attached that the Parish Council should fund the replacement of gates and signage.

 

David Blunt spoke about the Planning Application for New Lodge, 21 Tredenham Road, St Mawes. The dwelling next door to the New Lodge would be severely affected by the proposal as the view from the dining room will look out onto a 25 foot wall.

 

Josie Simcox manager of the Idle Rocks thanked the Parish Council for their reconsideration of the terms of the parking spaces reserved for the Hotel’s guests, and advised that she was attending with the owner, Karen Richards, to answer any questions during the agenda item.

 

To confirm the minutes of the Parish Council meeting held on Monday 1st July 2013.

The Council RESOLVED, by a show of hands of Members who had attended the said meeting, that the previously circulated minutes be approved and they were duly signed by the Chairman.

 

5. Matters arising from the Minutes not on the Agenda

Cllrs. Chenoweth and Farmiloe attended a meeting with Devon and Cornwall Housing Association, along with Cornwall Cllr. Brown (Cabinet Portfolio holder for Housing), Cornwall Cllr. German, Crawford Rogers and members of his family. The outcome of meeting was that DCHA agreed some of the work was sub-standard, and they are currently awaiting a costing report for a rebuilt outer structure. There is no threat of eviction to the occupiers and DCHA have been asked to retract the letter. Occupiers of the affected properties have agreed to pay some rent as a good will gesture.

The Clerk advised that a letter was sent to Mr Walker regarding his concerns about tree trimming. The five memorial benches were now in place. A request has been made to Cornwall Council for new bylaw signage for dogs on beaches. 

6. Report from the Clerk

The Clerk reported that the move into the new office has taken place, and this has been a positive step as the office is much bigger and creates a better working environment. There is still work to do setting up the new computer systems and sorting old paperwork. The Clerk gave a big thank you to Cllr. Benney for burning out of date documents in his incinerator. 

 

Regarding the Roseland Triathlon, the Clerk had observed that the event’s notices were very poor, and the

marshalling of the event was not satisfactory. It was agreed the Parish Council would write a letter thanking

the organisers for the improvements made and asking that the outstanding concerns be addressed.

 

The Clerk advised that she had assessed the removal of the garden waste fly tipped in the triangle at Gibraltar

Terrace with the contractor and they were unable to agree a solution for removing it. Cllrs. Giles and Benney

agreed to look at the area.

 

Mr Williams of Rose Cottage, St Just has reported that his garden was flooded up to his door on the 5th

August due to the torrential rain. Trethem Mill was also in danger of being flooded again. The Clerk is

liaising with Cornwall Council regarding flooding issues.

 

7. Report from Devon and Cornwall Constabulary

In June the police were called to the Parish 12 times, 5 of these were road related, 3 were concern for the welfare of a person and various other calls. 5 crimes were recorded including burglary to the Post Office, and theft of main sail cover from a boat moored in Percuil River. In July the police were called to the Parish 12 times for various reasons. 5 crimes have been recorded including theft of a motor vehicle (recovered.)

 

8. Report from Cornwall Cllr. German

No report received.

9. Report from Councillors as representatives of other Committees

St Mawes Recreational Ground Committee – Cllr. Williams followed on from Dina Croft’s request for funding improvements reminding the Parish Council that the funding would have to be place by September, and that if it is delayed it would affect the funding available from Sita Cornwall Trust.

 

St Just and St Mawes Heritage Group –   Cllr. Williams confirmed that the Heritage Group are considering taking on telephone boxes, instead of their removal by BT.

 

Community Land Trust – Cllr Giles advised that the Parish Council need to sign a Deed of Agreement Section 38 and 278 of the Highways Act 1980 and a Deed of Grant of Easement for a Surface Water Drain in respect of the Self Build Development at St Just in Roseland by September.

 

St Mawes Co Partnership – Cllr. Giles reported that he and Cllr. Teague attended a meeting as a vacancy came up in one of the properties at Kennerly Terrace and that the new tenant is the grandson of the former tenant. He advised that the constitution is out of date and needs to be looked at. Cllr. Salter has a copy of the original document and will bring it to Clerks office.

 

St Just Institute – Cllr. Teague reported the Fun Week events went very well and everyone had good fun.

 

The Chairman asked that the standing orders are suspended to bring forward items 16.  All in favour.

 

16.       Car Park

a)         To consider the monthly income

Pay & Display

Pay & Display

Permits

Permits

Total

Monthly

Cumulative

Monthly

Cumulative

Cumulative

Jul-12

23,961.00

74,288.20

225.00

12,493.70

86,781.90

Jul-13

29,337.35

82,194.65

270.00

15,364.80

97,559.45

July 2013 comparable with July 2012

Up

5,376.35

7,906.45

45.00

2,871.10

10,777.55

Down

 

b)         To consider the requests from three Councillors to allow the reconsideration of the resolution of the 3rd June 2013 regarding the allocation of parking spaces in respect of the Idle Rocks Hotel

Formal requests for reconsideration were received from Cllrs. Hall, Farmiloe and Warren.

 

c)         To consider the request from the Idle Rocks Hotel to extend the period of the agreement from two to five years; to allocate 10 parking spaces close to the Fishermans cage; and to approve directional signage

 

Cllr. Chenoweth proposed that the period of agreement be changed to 4 years from date of agreement. Seconded by Cllr. Giles. 3 in favour, 5 against and 1 abstention. Motion not carried.

 

Cllr. Williams proposed that the period of agreement be changed to 3 years from date of agreement. Seconded by Cllr. Black. 6 in favour, 2 against, 1 abstention. RESOLVED by the Council.

 

Cllr. Giles proposed that the 10 spaces are allocated close to Fishermans cage, seconded by Cllr. Chenoweth. 4 in favour, 4 against, 1 abstention. Chairman used casting vote against. Motion not carried.

 

Cllr. Salter proposed to offer the middle section next to the steps of the upper Car Park for the 10 allocated spaces, seconded by Cllr. Williams. 6 in favour, 2 against, 1 abstention. RESOLVED by the Council.

 

It was agreed that the Idle Rocks Hotel would submit proposed signage to the Parish Council for approval prior to erection.

 

It was noted that Phil Green planned to undertake the works in St Just Lane Car Park week beginning 12th August and that the clerk is liaising with the self builders and Phil Rundle to ensure the area is cleared for the works to take place.

 

The Chairman resumed standing orders.

 

10. Accounts and Finance

a) To approve the payments of accounts (Appendix 1)

The Council were asked to approve the following payments:

Total cheques numbered 6136 to 6158 approved and signed at meeting                                      £ 17,441.14

Total cheques numbered 6126 to 6135 paid since last meeting ratified                                        £ 4,035.39

Direct Debits/ Standing Orders shown as paid in July                                                        £ 7,156.94

Income shown as received during July                                                                              £31,685.68

 

Approval of the payments of accounts proposed by Cllr. Giles Seconded by Cllr. Hall. All in favour. RESOLVED by the Council.

 

b)         To consider the request for financial assistance with The Hub Radio

The Hub Radio is requesting £300 grant towards studio rent (£1,200) and transmission mast (£1,500). It was agreed that the Finance Committee would consider this request at its next meeting.

 

c)         To consider the request for financial support from St Mawes Primary School towards speed reduction signage. The school is requesting a donation between £500 and £1,000. It was agreed that the Finance Committee would consider this request at its next meeting.

 

d)         To consider the request from St Mawes Recreation for funding of a new gate and signage as part of the agreement for a grant from Sita Cornwall Trust. Sita Cornwall Trust has agreed to offer a grant of £25,000 on condition that the new gates are erected at the entrance to the site and directional signage is mounted in the car park.  As the adjacent car park is controlled and owned by the Parish Council, the Trust

 

feels that the Council should be responsible for the expenditure incurred for these two items. It was agreed that the Finance Committee would consider this request at its next meeting.

 

e)         To consider installing a radio door phone for the Clerk’s new office.

The Clerk advised that C Pridmore has provided a quotation of £348.60 net to supply and install a door entry caller unit for use by the Clerk’s Office.  This was considered at the recent Lone Working meeting with employees as the new office is situated where there is no escape route and people coming to the office are not visible. Cllr. Williams proposed that the Parish Council accept the quote and arrangements are made for the installation of the door entry caller unit. Seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.

11. Planning

a) To consider the meeting of the Planning Committee held on 8th July 2013 (Appendix 2)

During public participation Planner Adrian Welsh and Architect Mike Irwin spoke about the pre-application proposal at Carrick Waters, St Just in Roseland. The Planning committee had the following concerns, the present bungalow will become a three storey building with a gable, the glazing and balconies will be excessive, the contemporary style would not fit into the surroundings of the Heritage Coast and AONB, a public footpath runs past two aspects of this building, the modern structure proposed does not include traditional Cornish vernacular and gives the impression of ‘could be anywhere style’. It was agreed that the Assistant Clerk would write to Adrian Welsh, and give a clear understanding of the policies relating to design and materials that would be appropriate in an AONB. PA13/04952 – Ranch House, Cllr. Chenoweth proposed that the Parish Council object to this application as the plot is too small and will result in an overdevelopment of the site and the proposed access would be a serious safety hazard to pupils, parents and teachers that either walk or drive to school. Seconded by Cllr. Salter. All in favour. RESOLVED by the Planning Committee. PA13/04945 – The Old Quay House, Bosloggas, Cllr. Salter proposed that the Parish Council be minded to approve subject to a site meeting. Seconded by Cllr. Warren. Five in favour. 1 against. RESOLVED by the Planning Committee.

b) The Council considered the following planning applications:

17. PA13/05070 Footpath between 4 & 6 Buckeys Lane, St Mawes. Installation of a DSLAM cabinet.

Reviewed by Cllrs. Farmiloe, Williams, & Benney. No objections.

18. PA13/05045 Pendarves, St Just in Roseland. Removal of condition 1 in relation to decision notice

53/5245: Restriction of occupancy to the agricultural population. Reviewed by Cllrs. Warren, Sadler &

Teague. No objections.

19. PA13/05403 Barclays Bank Plc, 4-5 Marine Parade, St Mawes. Advertisement consent for the installation

of replacement fascia sign and installation of non illuminated individual letters, ATM, Surround, Dusted

Crystal Manifestation, and CCTV camera. Reviewed by Cllrs. Benney, Williams, Salter. No objections.

20. PA13/05412 Lowena, 2 Carrick Way, St Mawes. Proposed ground floor rear extensions and

Alterations. Reviewed by Cllrs. Salter, Farmiloe, Giles. No objections.

21. PA13/05108 Mizzentop 24 Marine Parade, St Mawes. Proposed extension/alterations and change of use

of two dwellings into one. Reviewed by Cllrs. Farmiloe, Salter, Giles. No objection, but requested a

solid glass dome instead of roof light as this would reduce height.

22. PA13/05526 Boslowen, Chapel Close, St Just in Roseland. Erection of a conservatory to the

WNW elevation of the property. Reviewed by Warren, Sadler, Teague. No objections.

23. PA13/05634 Entrance to St Mawes Telephone Exchange, Polvarth Road, St Mawes.

Installation of a DSLAM cabinet and pcp cabinet. Reviewed by Cllrs. Williams, Salter and Warren. No

objections.

24. PA13/05686 Extension of time on PA31/1626/09R (decided on appeal ref

APP/D0840/A/10/2123656) dated 22.09.2010 – Demolition of existing bungalow and domestic

garage and erection of new house and domestic garage. Reviewed by Cllrs. Salter, Giles and

Benney. No objections.

25. PA13/05815 Creek Lodge, St Just in Roseland. Proposed garden room extension. Reviewed by

Cllrs. Warren, Sadler, Teague. No objections, recommendation made for reduced height.

26. PA13/06162 Downholm, 18 Tredenham Road, St Mawes. Proposed conservatory extension on

rear elevation. Reviewed by Cllrs. Benney, Salter and Giles. No objections.

27. PA13/05523 New Lodge, 21 Tredenham Road, St Mawes. Demolition of existing flat roof

garage and construction of new 2 storey extension and alterations to main building including

new rear dormer. Reviewed by Cllrs. Farmiloe, Salter and Giles. Objection.

28. PA13/06329 Land opposite Church of St Just Car Park, St Just in Roseland. Change of use of

an area of shrub land to a grave yard and associated parking area. Under review by Cllrs. Warren,

Sadler, and Teague.

c) To note the decisions of the Planning Authority –

PA13/01745 Building Plot adj to Angarrick House (plot 9) Chapel Close, St Just in Roseland. Certificate of existing lawful use for the erection of a dwelling. Granted (CAADs and LUs only)

PA13/03965 Chapel House East, Marine Parade, St Mawes. Proposed alterations to existing balcony. Approved.

PA13/03972 Chapel House East, Marine Parade, St Mawes. Proposed new french windows and rooflight. Approved.

PA13/04121 Chy Bre, Trelawney Road, St Mawes. Extension of time for implemention of PA31/0616/10/R (demolition of existing bungalow to create new two storey dwelling). Approved.

PA13/03819 Stanton Barn, St Just in Roseland. Conversion of barn to dwelling. Withdrawn.

PA13/04386 16 Tredenham Road, St Mawes. Replacement of two windows with doors and inclusion of two first floor balconies and guarding within bay window roof structures on front elevation. Refused.

PA13/04373 17a Lower Castle Rd, St Mawes. Erection of dwelling with garage. Refused.

d) Enforcements

Ongoing – EN13/0165 Bohella House The Square St Mawes Development is not being constructed in accordance with the approved plans, skylight has been installed.

Closed – EN13/01104 Lamorran House, Upper Castle Road, St Mawes Construction of a wall in excess of 2 metres – Not expedient.

12. Roseland Neighbourhood Development Plan

To consider updates on Roseland Development Plan (RNDP)

The Clerk advised that £6,300 has been transferred to the Parish Council bank account from Cornwall Development

fund holders to be paid by cheque to St Mawes & St Just Society who is holding the funds for the RNDP. A

further £700 will be paid in due course. Jon Smith chairman of the RNDP Steering Group thanked the Parish Council

for receiving the cheque. Jon Smith also gave an update on the progress of the Steering Group, they are preparing a

survey and are building up an evidence base, visiting summer events, and have launched a dedicated website, articles

have been published in the local media. Cornwall Council have been providing very useful data and information. With

the grant funding, they are proposing to pay for a Planning Consultant.

13a. Affordable Housing Local Needs

To receive a report from the Housing Needs meeting held on 11th July

A cluster meeting was arranged for all the councillors in the Roseland to discuss housing need, the guest speakers were Barry Lewis a Developer, Jon Warner Homechoice Manager and Mark O’Brien Community Network Manager. Barry Lewis represents Housing Matters, a company that delivers 100% affordable homes for rent without the need of Open

Market Dwellings. Jon Warner explained how Homechoice worked, and he presented reports of housing need in all the

five parishes in the Roseland, this information will be passed to the RNDP steering group to take forward. Mark O’Brien introduced himself as the new Community Network Manager and gave an update of the Localism Act, which includes Neighbourhood Development Plans, the Community Right to Build and the Community Right to Bid. He looks forward to working more closely with the parishes in the Roseland.

13b. Proposed Housing Developments in St Mawes and St Just in Roseland

To consider updates on the proposed developments in St Mawes and St Just

No information received

14. Millennium Rooms Management Committee (MRMC) (Appendix 3)

To consider the recommendations from the MRMC meeting held on 19th July 2013

Cllr. Williams reported that the MRMC are considering amending the constitution so that the MRMC is separate from the Roseland Visitor Centre. She asked that the Parish Council adopts the Advertising Policy which sets out who can advertise in the guide and map. Cllr. Giles proposed adoption of the Advertising Policy, seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

The Clerk reported that the lift has been repaired at a cost of £305 net, and she thanked Cllr. Chenoweth for looking into the matter, which had great savings for the Parish Council as a replacement lift would have cost £17,000.

The Clerk also informed that Charlie Pridmore, Electrician has advised that it is essential to have the fire alarm system serviced annually.

15. There was no item 15

17. St Just in Roseland Church Public Conveniences

To further consider the future financing of St Just Church Public Conveniences

Cornwall Council is unable to give advice on certain matters of concern and has recommended that the Parish Council receive independent advice which Cornwall Council will fund. In order for the Parish Council to receive advice, it will be seeking the services of a legal expert with specific knowledge of such matters. A meeting with all parties is to be arranged by Cornwall Council for September.

18. Lighting to front of Harbour View, St Just in Roseland

To further consider additional lighting in area to the front of Harbour View. St Just

The Clerk is still waiting for a quotation from Western Power Distribution

19. Waste disposal

a) To consider installing a larger dog waste bin on Castle Drive, St Mawes

Considered with item b.

b) To consider installing a litter bin on Castle Drive, St Mawes

The dog bin at Castle Drive is well used by dog walkers however, it is getting full up by litter from people picnicking in the area and there is no room for dog waste. It was considered that instead of installing a larger dog waste bin, the best option would be to install a litter bin for general litter. Cllr. Giles proposed that the Parish Council purchases a litter bin in Castle Drive, seconded by Cllr.Salter. RESOLVED by the Council.

c) To consider selling Bird Proof sacks

Cornwall Council has approved bird proof recycling sacks which holds 3 black standard bin bags which are sold for £3.50 each and can purchased packs of 30 from CC. Cllr. Chenoweth proposed that the Parish Council purchase 30 bird proof sacks for sale in the Roseland Visitor Centre, seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

d) To consider adding flaps to the litter bins in the area of the Quay to deter seagulls

There have been long term problems with seagulls taking food out of the large waste bins, especially the one on the Quay. The Clerk advised on a specialized anti bird snout fitments available from the Wybone at a cost of £35.33 each. Cllrs. Salter and Giles agreed to look into this matter. The Parish Council agreed in principle subject to recommendation from the Car Park Committee.

e) To consider purchasing a blower for use by the street cleansing operative to suck up cigarette ends, debris etc

The Clerk suggested that a blower/sucker may help the problems picking up cigarette ends and debris. No interest was shown by the Council. It was agreed the general cleansing of the parish should be an agenda item for the next meeting.

20. Tall Ships 31st August 2014

To consider assisting with the Tall Ships event as in 2008

Cllr. Warren suggested that this would be a good opportunity for local businesses to get involved and lead on the arrangements as it would have a direct benefit to them. The Parish Council considered it was important to learn lessons from the previous event in 2008 where the Parish Council took an active role in the arrangements. Cllr. Black will find out background information and liaise with Cllr. Giles. It was agreed that this item be taken to the Car Park Committee.

21. Correspondence (information only)

22. Staffing Matters

Personnel Committee

a) To consider the Health and Safety Policy for approval

Cllr. Warren proposed that the Health and Safety Policy be adopted. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.

b) To consider approval of the 1% wage increase from 1st April 2013 for Parish Council employees agreed by The National Joint Council and recommended by the National Association of Local Councils and the Society of Local Council Clerks

Cllr. Warren proposed that the Parish Council approve the wage increase recommended by NALC and SLCC, as this is

the first increase since 2009. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

c) To note the increase of the minimum wage increase from 1st October 2013 from £6.19 to £6.31 per hour

The increase in the minimum wage from 1st October 2013 was noted.

23. Agenda items for the next Parish Council meeting

Contract Cleaning
Sub Committees/ St Mawes School
Code of Conduct Consultation

24. Date of next meeting – The next general meeting of the Parish Council will be held on Monday 2nd September 2013 in the Parish Millennium Rooms, St Mawes commencing at 7pm.

There being no further business, the meeting closed at 10.05 pm

Signed as a true record………………………………………..Chairman

Date……………………………………………………………

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