St Just in Roseland Parish Council Minutes – August 2015

Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes on Monday 3rd August 2015. The meeting commenced at 7.00pm.

 

Councillors Present:

The Chairman Cllr. B. Chenoweth, Cllrs. J. Benney, S. Black, R. Giles, R. Hall, B. Sadler, P. Salter,

  1. Teague, K. Warren.

 

Also Present:

  1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), Cornwall Cllr. German, Jon Smith (RNP) and 2 Members of the public.

 

  1. To accept apologies for absence – Apologies received from Cllrs. P. Farmiloe and C. Williams.

 

  1. Declaration of Interest:
  2. a) Disclosable Pecuniary Interest – None declared
  3. b) Non-Registerable Interest – None declared
  4. c) Of gifts to the value of more than £25 – None declared
  5. d) To consider requests for dispensation on items on the agenda – None declared

 

  1. Open Period – Public Participation – Mr Bucknell spoke of his concerns regarding street traders on Tredenham Road, St Mawes and urged the Parish Council to consider adopting a Policy on Street Trading in residential and Conservation Areas.

 

  1. Confirmation of the minutes of the Parish Council Meeting held on Monday 6th July 2015

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 6th July 2015 meeting be approved and they were duly signed by the Chairman. Cllr. Giles abstained.

 

  1. Matters arising from the Minutes not on the Agenda
  2. i) Options for reducing the amount of litter in the streets – A meeting has been arranged with Cllrs. Farmiloe and Williams and the Clerk on 17th August 2015 to consider this matter.

 

  1. ii) Improvements to signage and traffic control measures in St Mawes village/On street parking enforcements – Nothing new to report

 

  1. Report from the Clerk – No report

 

  1. Report from Devon and Cornwall Constabulary – There was no report submitted.

 

  1. Report from Cornwall Cllr. German

Cllr. German advised that the Case for Cornwall is now a signed deal. The RNDP has gone to referendum; and locally, there are discussions on the proposal for paperless planning system. He suggested holding a Roseland Cluster meeting in the autumn to address these two issues.

 

  1. Report from Councillors as representatives of other Committees

St. Mawes A. F.C. AGM – Cllr. Giles reported that the club has raised a lot of money recently which has all been spent on the refurbishment of the club house. They are enquiring about a possible donation of £350.00 from the Parish Council towards a new line marker for the pitch. A letter has been requested.

 

St. Mawes County Primary School – Cllr. Black reported that a Multi Academy Trust with other schools in the Roseland is still under consideration and a consultation letter from the Chairman of Governors is to be sent to all parents.

 

The Chairman asked to suspend Standing Orders to bring forward items 12a, f and g & 13. All in favour by a show of hands.

 

  1. Roseland Neighbourhood Development Plan (RNDP)

Jon Smith advised that, following the Bowling Green Appeal, the postponed meeting with Sarah Newton MP has been rearranged for Monday 10th August.

 

The key points of the meeting with Rob Lacey of Cornwall Council Planning Department today were:

 

1) Supplementary Planning Documents can no longer be policy, only guidance. Therefore the best uses of the conservation area management plans being produced are to reinforce the policies within the RNDP.

 

2) Two dedicated Planning Officers are about to be appointed for the Roseland, both of whom will be experienced planners.

 

3) We have agreed to cooperate with Cornwall Council on the identification of Brownfield Sites for affordable housing.

 

4) Because Supplementary Planning Documents are no longer policy, wind turbines on the Roseland will be limited to a height of 11.1 metres.

 

5) The Local Plan and the RNDP are broadly compatible with the development of 100% affordable housing in small numbers.

 

An update has been circulated across the Roseland regarding the referendum, plus a flyer has been included in the Roseland Parish Magazine. We intend to circulate one more update next week.

 

  1. Planning
  2. a) To consider recommendations from the meeting of the Planning Committee held on 13th July 2015
  3. PA15/05603 – Ventongassick, Trethewell, St Just in Roseland – Proposed conversion of redundant milking parlour to 3 bedroom residential dwelling – considered by the Planning Committee – no objections

 

  1. b) The Council considered the following planning applications:
  2. PA15/0618 – Braes, Newton Road, St Mawes – material amendment to original approval in

respect of decision notice PA15/00825 – proposed demolition of existing bungalow and the erection of 3 new buildings – considered by Cllrs. Giles, Salter and Williams – no objections

 

Planning advice:

  1. i) Land adjacent to The Colt, St Just in Roseland

Mr Doble emailed to say that his builder has suggested a double garage instead of the two parking spaces. Considered by Cllrs. Sadler, Teague and Warren – objection

 

Following the objections to a double garage, Mr Doble submitted a plan for a single garage which was considered at the meeting. Cllr. Giles proposed to reject to the proposal for a single garage due to over-development of the site, the loss of greenery and it does not reflect any features of neighbouring houses, seconded by Cllr. Salter. 8 votes in favour. RESOLVED by the Council. Cllr. Hall abstained. The Clerk was asked to report to Enforcements that the building works commenced about a month ago contravening condition 3 of the planning permission regarding the submission and approval of a Construction Management and Phasing Plan.

 

  1. ii) The Cottage, Tregear Vean, St Mawes

Mrs Hutchinson has advised that she has a large piece of land which is part of her existing property and would like to build another dwelling within this as her family home. The pre-planning feedback indicates that planning would be supported if it was to consider affordable housing and, after further exploration it was discovered that the new property would be valued less than it would cost to build, which is not a viable or realistic option. Documents but no plans as yet are being considered by the Planning Committee.

 

  1. c) To note the decisions of the Planning Authority

PA15/04942 – 2 Marine Court, 5 Marine Parade, St Mawes (11) – replace existing windows on the front elevation with high quality white UPVC units as detailed in attached documents in the same style as existing to match the current appearance – approved

 

 

  1. d) Enforcements

Active – EN14/02128 – Lowen Meadow, St Mawes – use of land for helicopter and motorcycle activity in excess of the 28 day rule – A Planning Contravention Notice has been issued to the owners of Lowen Meadow.

 

             Closed – EN15/01156 – Land Opposite Church at St Just Car Park, St Just Roseland

Construction of timber building with pitched tiled roof supported on a fixed steel frame intended for

use as a cafe. Timber tables and benches have also been sited adjacent to the building – case closed  

            not expedient.

 

  1. e) To consider planning correspondence

Regarding theAppeal Hearing number PA14/03614 DCLG ref: APP/D0840/W/15/3003036 Land East of Bowling Green, St Just in Roseland, an email was received from Sarah Newton MP dated 29th July enclosing a response from The Planning Inspector in relation to emails from herself and Cllr German asking for the appeal to be quashed. Mr Boulton advised that he could not comment on the matters raised as it would prejudice the Inspector and Secretary of State’s consideration of the appeal.

 

Correspondence was received regarding Cornwall Council’s proposed Paperless Planning System missing from last months Local Validation List. The Clerk distributed a briefing note on how this would affect the Parish Council. Councillors were most concerned about the time and costs the paperless planning system would create and suggested that applicants should pay more money for their planning. Cllrs German advised that the Government sets the fees.   Cllr. Warren proposed sending a letter to Cornwall Council and Sarah Newton stating that Cornwall Council needs to have the ability to set planning fees. All in favour.

 

  1. f) To further consider the update on the proposed trading in Tredenham Road, St Mawes

The Parish Council considered the complaints received from 3 homeowners and one holiday maker which included issues regarding the noise from the ice cream generator; the paddle boarding business; smell from the Fish and Chip Van, signs, flags in a Conservation Area and parking on the highway in Tredenham Road. Cllr. Sadler proposed that a letter be sent to Cornwall Council stating our concerns as a parish on the Street Trading in Tredenham Road. Seconded by Cllr. Black. All in favour. Cllr. Warren abstained. RESOLVED by the Council

 

  1. g) To consider introducing a Policy on trading in Conservation Areas

Cllr. Sadler proposed that Mr Harrison should first be approached to discuss the issues. Consequently if the issues persist, a letter to Cornwall Council asking for advice would be generated. Seconded by Cllr. Giles. All in favour. Cllr. Warren abstained. RESOLVED by the Council. The Parish Council agreed not to implement a policy at the moment but to await feedback from Cornwall Council and RNDP.

 

  1. h) To consider the policy on Settlement Boundaries

The Planning Officer, M Woodley advised that the starting point in assessing development within or alongside a village is whether there is a defined settlement boundary. The NPPF introduces a more flexible approach in actually looking at the built form of the settlement itself which may actually, in some instances, extend beyond a defined settlement boundary.  This approach is developed further the Cornwall Local Plan Combined submission document at Policy 3 which provides more guidance on infill. However, this policy carries very limited weight as the formal Examination by the Inspector is now due to resume in early 2016.

 

The issue of the settlement boundary is also developed further in the Roseland Neighbourhood Development Plan with the eventual inclusion of formal plans for each settlement in the plan area.

 

Exception type schemes are those which are not considered to be infill but do adjoin the physical built extent of the settlement itself.  They are then considered on the basis of delivering affordable housing.

 

Cllr. German advised that the Government does not promote settlement boundaries and that Cornwall Council does not use them but one could use them.

 

12b.     Affordable Housing updates

N Marsden confirmed that the numbers 0 – 8 referred to on the HomeChoice register is the number of minimum bed need.

 

Normal Standing Orders resumed

 

  1. Accounts and Finance
  2. a) To approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

Total cheques numbered 6829 to 6839 approved and signed at meeting                         £ 1,659.79

Total paid since last meeting to be ratified                                                     £       0.00

Direct Debits/Debit Card/ Standing Orders shown as paid in July                                                 £10,696.44

Salaries paid by FPO and transfers 1st July 2015                                                           £ 3,892.15

Income shown as received during July                                                                             £33,171.78

 

Approval of the payments of accounts proposed by Cllr. Black. Seconded by Cllr. Hall. All in favour by a show of hands. RESOLVED by the Council.

 

10b.     Finance Committee (Appendix 2 plus attachments)

To approve the recommendations from the Finance Committee meeting held on 27th July 15

The Clerk reported on following matters and the recommendations from the Finance Committee meeting:

 

(6) Cleansing of the Parish – the Finance Committee agreed that the cleansing of the parish should be put out to tender to look at best value.

 

The Clerk reported that there had been two days in July when there has been no service from Churchill Contract Services due, in her opinion, to poor management and suggested that an official complaint should be made. The Parish Council agreed to make a compliant and to request a refund for two days work.

 

(7) Car Park Maintenance – the Finance Committee proposed that, taking into account their track record, DA Giles Ltd. should be awarded the contract for the resurfacing of the middle section of St Mawes Car park at a fixed net cost of £30,989.55 plus the relining at £1,125.53 net.

 

Cllr. Salter proposed to approve the fixed quotation from DA Giles Ltd. for the Car Park maintenance of £30,989.55 plus relining at £1,125.33. Cllr. Giles seconded. All in favour. Cllr. Hall abstained. RESOLVED by the Council.

 

(8) SITA Cornwall Trust – The Clerk advised that, following the approval from the Finance Committee, the Funding Agreement with SITA Cornwall Trust has been signed by the Parish Council in respect of a £30,000 grant for play equipment for St Just Playing Field and the order for equipment totalling £29,777.00 net, chosen by St Just Institute Committee has been submitted to Wicksteed via Tom Marks of Cormac.

 

(10) Review of Internal Audit Policy and Procedure.

Cllr. Hall proposed to adopt the reviewed Internal Audit Policy and Procedure with no changes. Seconded by Cllr. Sadler. All in favour. RESOLVED by the Council.

 

(11) Forecasts and Actual figures comparisons

The Finance Committee reviewed the comparison forecast against the actual figures for the year ended 31st March 2015 and the general feeling was that the actual figures were close to the forecast and they were pleased that they had been well monitored and managed. Cllr. Hall had commented that the better than expected result is down to lower expenses saving £20,000 such as contingencies not spent and wages and administration for the PC lower, perhaps due to there being no Assistant Clerk for three months.

 

  1. Millennium Rooms Management Committee and Roseland Visitor Centre Committee
  2. a) To consider the recommendations from the MRCC and RVCC meetings held on 13th July 2015 (Appendix 3) there were no recommendations or matters reported.

 

  1. b) To approve the Policy and Procedure for hiring the Millennium Rooms (Appendix 4)

Cllr. Salter proposed to approve the Policy and Procedures for hiring the Millennium Rooms but to change the words ‘Exhibition Room’ to ‘Function Room’ throughout the documents. Seconded by Cllr. Black. All in favour. RESOLVED by the Council.

 

 

  1. Car Park

To consider the monthly income

  Pay & Display Pay & Display Permits Permits Total
  Monthly Cumulative Monthly Cumulative Cumulative
July-14 28,490.15 82,182.20 180.00 26,620.10 108,802.30
July-15 28,492.00 83,199.80 3,120.00 20,124.80 103,324.60
July 2015 comparable with July 2014      
Up 1.85 1,017.60 2,940.00    
Down       -6,495.30 -5,477.70

 

It was noted that the difference in the comparison between July 2014 and 2015 was the £6,330 debtor owed at 31st March 2014

 

  1. St Just in Roseland Church Public Conveniences

To consider updates on St Just Church Public Conveniences – Awaiting updates from the PCC

 

  1. Parish Council Website

To further consider the proposals for the Parish Council Website

Deferred to the September Parish Council Meeting.

 

  1. Policies and Procedures (Appendix 6)

To adopt the following Policies and Procedures approved at the Parish Council meeting held 13th April 2015:

  1. i) Fire Safety Policy and Procedure
  2. ii) Lone Working Policy and Procedure

iii)        Manual Handling Policy and Procedure

Cllr. Sadler proposed to adopt the Policies and Procedures approved at the Parish Council meeting held 13th April 2015. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.

 

  1. Correspondence (information only)

 

  1. Staffing Matters
  2. a) To consider recommendations from the Personnel Committee meeting held on 29th June 2015 (Appendix 5) – No recommendations received

 

  1. b) To report on the staffing arrangements of the Car Park Office

The Clerk reported that the Car Park Manager has returned to work on light duties and works 4 days a week. The Car Park Assistant Manager works 6 days a week, and the Assistant Clerk fills in for up to 3 hours per week. To date this is working well.

 

  1. Agenda items for the next Parish Council meeting – no matters were put forward

 

  1. Date of next meeting – The next Parish Council meeting will be held on Monday 7th September 2015 at the St Just Institute, St Just in Roseland commencing at 7pm.

 

 

There being no further business, the meeting closed at 9.30pm

 

 

Signed as a true record………………………………………..Chairman Cllr. B Chenoweth

 

Date……7th September 2015………………………………………………………

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