St Just in Roseland Parish Council Minutes – August 2016

Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes, on Monday 1st August 2016. The meeting commenced at 7.00pm

 

Councillors Present:

The Chairman Cllr. B. Chenoweth, Cllrs. J. Benney, S. Black, P. Farmiloe, R. Giles, R. Hall, B. Sadler,

  1. Salter, P. Teague and K. Warren.

 

Also Present:

  1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk) Cornwall Cllr. German and 49 members of the public

 

  1. To accept apologies for absence –   Cllr. Williams

 

  1. Declaration of Interest:
  2. a) Disclosable Pecuniary Interest – None declared
  3. b) Non-Registerable Interest – Benney and Giles declared an interest in item 13a ii (22) concerning      Lowen Meadow, St Mawes
  4. c) Of gifts to the value of more than £25 – None declared
  5. d) To consider requests for dispensation on items on the agenda – Cllrs. Benney and Giles have a  dispensation in place on any matters concerning Lowen Meadow and Mr. Richards (only Cllr. Giles).

 

  1. Open Period – Public Participation – No matters were raised

 

  1. Confirmation of the minutes of the Parish Council Meeting held on Monday 4th July 2016

Following the rewording of a sentence on page 4, the Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 4th July 2016 meeting be approved and they were duly signed by the Chairman.

 

  1. Matters arising from the minutes not on the Agenda – for report only
  2. a) Survey of the benches in the parish – On-going.

 

  1. b) To consider feedback from the Highways Manager on costs of a feasibility study on improvements to

signage and traffic control measures in Tredenham Road, St. Mawes – The cost of the study would

approximately cost £1,500 and all councillors were in agreement not to proceed.

 

  1. c) The installation of new on-street parking restrictions, change of start date of enforcements and speed reduction on Upper Castle Road, St. Mawes – Nothing to report

 

  1. Report from the Clerk – No report given

7. Report from Devon and Cornwall Constabulary – No report received

 

  1. Report from Cornwall Councillor

Cornwall Cllr. German reported that there are no Devon and Cornwall Constabulary reports as there is still actively ongoing issues with Harbour View, St Just in Roseland, which is utilizing all the time.

 

There is a proposed sale of The Education Centre at St Just in Roseland which is to close in mid-September as it has been making a financial loss.

 

  1. Report from Councillors as representatives of other Committees

Cllr. Giles – Roseland Community Land Trust (CLT) – The flyer has been circulated to all households in the Roseland and all is moving forward well with 5 located potential sites throughout the Roseland.

 

Cllr. Teague reported that St Just fun weekend was very successful and everything went smoothly.

 

 

 

 

 

The Chairman requested that standing orders be lifted to bring forward item 13a (iia) and permit members of the public to speak. All in favour by a show of hands.

 

AGENDA ITEMS (for decision and discussion)

13a. Planning

iia) 22. PA16/05154 – Lowen Meadow, St Mawes – temporary use of land for landing/taking off and parking of the applicant’s own helicopter

 

The applicant Mr David Richards read the following agreement, which had been amicably agreed prior to the meeting, that he undertakes:

  • To restrict his flying to between 9am and 7pm (seven days a week).
  • To use Lowen Meadow only until the end of this year, 31/12/2016.
  • Never to land in Lowen Meadow again after 31/12/2016.
  • That he will be the only pilot.
  • To withdraw his temporary Planning Application immediately.

David Richards and the Parish Council will write to Christopher Cooper-Young at Cornwall Council with a copy of this agreement, asking that Enforcement action be suspended.

The Parish Council and Andrew Chantrill will give their full assistance to David Richards in agreeing an acceptable landing site nearby and securing planning permission for it.

 

Four members of the public spoke in support. There was overwhelming support for the agreement and 42 members of the community signed a document of support.

 

The Chairman thanked everyone for attending, adding that the Parish Council recognised that there had been much goodwill on all sides to reach this long term solution.

 

Normal standing orders resumed.

 

Cllr. Salter proposed that the Parish Council approves the agreement. Seconded by Cllr. Farmiloe. Vote of 8 for with two abstentions (Cllrs Benney and Giles). RESOLVED by the Council.

 

10a. Accounts and Finance (Appendix 1)

  1. i) To consider Income and Expenditure for June and approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

It was noted that cheque number 7012 was VOID

The total cheques numbered 7009 to 7030 were approved                               £ 9,001.87

Direct Debits/Debit Card/ Standing Orders shown as paid in July                                               £ 8,323.77

Salaries for July paid by FPO and transfers 1st Aug 2016                                               £ 3,873.37

Income shown as received during July                                                                           £40,866.35

 

Approval of the payments of accounts was proposed by Cllr. Giles. Seconded by Cllr. Warren. All in favour by a show of hands. RESOLVED by the Council.

 

  1. ii) To consider the recipient of the £14 donation from St Mawes Co – Partnership Housing Society

Cllr. Salter proposed that the £14 donation under S137 from St. Mawes Co-Partnership Housing Society goes to The Golden Age Club. Seconded by Cllr. Warren. All in favour by a show of hands. RESOLVED by the Council.

 

11a.     Car Park (Appendix 2)

To consider the monthly income

  Pay & Display Pay & Display Permits Permits Total
  Monthly Cumulative Monthly Cumulative Cumulative
July – 15 28, 492.00 83, 199.80 3, 120.00 20, 124.80 103, 324.60
July – 16 33, 916.60 92, 518.60 2, 550.00 22, 244.00 114, 762.60
July 2015 comparable July 2016      
Up 5, 424.60 9, 318.80   2, 119.20 11, 438.00
       Down     -570.00    
           

 

  1. ii) To receive an update on the installation of credit card payment facility

The credit card aspect of the P & D machine is currently not working, however, it appears that the fault has been found and should be up and running later this week.

 

Cllr. Giles thanked the Clerk and the Car Park Manager for their hard work and extra hours incurred due to

issues with the new P & D machines and the new toilet payment system.

 

iii)       To consider the future clearance of the main drains at the top of the car park

Sadly, John Green has given notice that he is unable to continue with the annual maintenance of the two storm drains at the top of the car park. It was suggested to contact Cormac and receive a quote for two cleans per year.

 

  1. v) To consider the costs of the CEO Service charged for June

The Clerk challenged the invoice for June of £2,307.60 and Cornwall Council admitted an error. The correct amended invoice is for £1,597.05 (59.09 hours @ £27 including travel time of 10 hours 29 minutes). This compared to a total of £907.98 for last June (62.14 hours @ £14.59 including travel time of 8.52 hours).

 

11b.     St Just Lane Car Park

  1. i) To consider the relocated recycling area deemed unsuitable and inaccessible

BIFFA has advised that they will not be emptying the recycling pods as they are only a meter away from the high voltage power cables which poses a very high risk to the operators when emptying them.

 

Cllr. Giles apologised for the oversight and proposed a site meeting with Shari Williams of BIFFA attended by Cllrs Salter and Teague and Phil Green and himself to ensure the containers are appropriately sited. All in favour. RESOLVED by the Council.

 

  1. ii) To consider the cost of a new surface for the original recycling area

Part of the new recycling base will need to be put back to the original and a new 803 base installed. It is difficult to put a price on the works until one knows what is to be done. However, it needs to be done quickly as, at present, the recycling is not being emptied.

 

iii)        To further consider the boundary fence – it was noted that further materials have been ordered which will be sufficient to complete the fence which is still way under the £1, 000 budget agreed.

 

  1. iv) To consider the 803 surface – In abeyance

 

  1. St. Mawes Public Conveniences
  2. a) To approve the final draft transfer document of the property from Cornwall Council to the Parish

Cllr. Hall proposed to approve the amended final transfer document which is to be signed by the Chairman

and the Clerk. Seconded by Cllr. Sadler. All in favour. RESOLVED by the Council

 

  1. b) To receive an update on the locking system for the disabled facility

The door locking system problem at the disabled facility has been overcome by wiring the emergency pull

cord into the door locking system.

 

  1. c) To consider the income from the payment tariff

A total income during four weeks from the payment tariff was of £780. The footfall count for both the ladies and the gent’s toilets were about 650 each in the first week. However, the counter has not worked since. There have been numerous problems with the system, including the toilets automatically shutting about 5.15 pm most days and the payment system has been out of action more than it has been working. This has taken a great deal of the Car Park Staff and the Clerk’s time. The Rising Sun has complained about the long queues of people waiting to use their toilet facilities.

 

 

 

 

 

 

 

13a. Planning

  1. i) To consider decisions and recommendations from the Planning Committee meeting – no meeting held

 

  1. ii) The Council considered the following planning applications:
  2. PA16/05150 – West Warren, Lower Castle Road, St Mawes– Listed Building consent to raise height of a chimney pot – considered by Cllrs. Benney, Giles and Salter – no objection to the raising of the chimney pot by 6”. Advice sought from the Environmental Protection Officer over concerns of pollution if a woodburner were to be lit.

 

  1. PA16/06145 – Nansavallon, 29 Tredenham Road, St Mawes – proposed linked garage, two storey extension, single storey extension and roof alterations – considered by Planning Committee – objection

 

  1. PA16/06248 – Summers, 4 Pedn Moran, St Mawes – construction of replacement dwelling – under consideration by Planning Committee – no objection

 

Pre-Planning advice

  1. PA16/02025 – The Cottage, Trethewell, St Just in Roseland – proposed single storey extension to Listed Building – considered by Cllrs Chenoweth, Sadler, Teague and Warren – objection

 

Discharge of conditions

PA16/06635 – Submission of details to discharge condition 2 in respect of Decision Notice PA16/04001 – Co-Op 6 – 7 Kings Road, St Mawes – confirmation that the construction and materials of the timber storage corral are as follows: New 150mm wide and 1700mm tall feather edge timber pales on timber rails finished in dark stain.

 

iii)       To note the decisions of the Planning Authority 

PA16/03455 – Hotel Tresanton, St Mawes (8) – proposed Juliet balconies to first floor and second floor bedrooms – approved with conditions

 

PA16/04001 – Co-op, 6-7 Kings Road, St Mawes (12) – new refrigeration plant, new doors, new louvres, new fencing, new lighting and floor markings – approved with conditions

 

PA16/04171 – Gwel Down, Freshwater Lane, St Mawes (13) – proposed extensions and alterations works to terraced area – approved with conditions

 

PA16/04478 – Burial Ground, road from St Just Creek (14) – proposed Pergola to form covered seating area – approved with conditions

 

PA16/0543/PREAPP – Methodist Church, Chapel Terrace, St Mawes (15) – pre-application advice for prosed conversion of first floor redundant Sunday School rooms to residential unit and associated works to ancillary chapel meeting room – advice given by Planning Officer

 

PA16/04101 – 14 Waterloo Close, St Mawes (16) – change existing spar chipped cement render to a painted smooth cement/sand render on all external walls – approved

 

PA16/04974 – Greenwaters, Freshwater Lane, St Mawes (18) – works of trees to a preservation order. Crown raise three Monterey Cypress trees and removal of two other Monterey Cypress trees – consent with conditions

PA16/05005 – River House, Sea View Crescent, St Mawes (19) – replacement flat roof on attached double garage with pitched roof – approved with condition

 

PA16/05305 – Tavern Rocks, Lower Castle Road, St Mawes (20) – removal of two branches of tree to prevent it from leaning further towards property – decided under delegated powers not to make a TPO

 

  1. iv) Enforcements

Open:

EN16/00428 – Lowen Meadow, Upper castle Road, St Mawes– use of the field for storing boats trailers etc. The land owners have submitted an application to use a small part of this field to store such items, however, it is not yet been made valid. With regards to the helicopter landings, as a current application has been submitted, it is general practice for the enforcement aspect to be set aside (usually the case would be closed but as there are 2 aspects to this complaint it has remained open for the time being until the application for the storage of boat trailers is valid).

 

EN16/00842 – 4A Bohella Road, St Mawes – alleged works not built in accordance with the approved plans PA15/11175; namely size of Juliet balcony

 

  1. v) To consider planning correspondence – the correspondence lists were considered

 

 

  1. vi) Cornwall Local Plan Consultation which closed on 12th August 2016

To consider a response to the consultation.

The Council agreed that that it was not reasonable for the Clerk to respond to the consultation considering her workload.

 

13b.     Affordable Housing

To consider updates on Affordable Housing matters – no updates

 

  1. Millennium Rooms Management Committee & Roseland Visitor Centre Committee

No meeting has been held – nothing to report

 

  1. Parish Council Website – www.stjustinroselandpc.com

            To further consider the proposals for the Parish Council Website

Cllr. Warren has had a positive meeting with Russell Curgenven to enable him to have an understanding of the website. Russell will meet with Suzanne shortly for her to have an insight into managing the website.

 

16a.     Cleansing of the Parish

            To consider the update on the Cornwall Council’s Waste Reduction Incentive Scheme

Cllr. Farmiloe reported on the recent meeting with Esther O’Bearagh. It was agreed to hold a stall on the Quay on 21st August to give out leaflets and to issue various recycling containers.

 

  1. b) To consider the cleansing of the parish undertaken by Churchill Contract Services

The Clerk and the Chairman has had a meeting with the Area Manager to relay the Parish Council’s concerns. Since then, a formal complaint has been submitted to Churchill Contract Services regarding the unacceptable cover by the relief operative. Cornwall Cllr. German reported that Rev. Boullier had complained to him about the lack of cleansing at St Just toilets.

 

  1. 17. Correspondence (information only)

 

  1. Staffing Matters

 

  1. b)       Introduction for New Councillors 2013 (Appendix 3)

To approve additions of paragraph in Section B4 and non-material amendments recommended by the Personnel Committee dated 6th April 2016

Cllr. Farmiloe proposed to approve the document. Seconded by Cllr. Black. All in favour by a show of hands. RESOLVED by the Council.

 

  1. c) To approve the recommendations from the Personnel Committee that the Parish Council awards a 1% wage increase back dated from 1st April 2016 and a further 1% increase from 1st April 2017 as recommended by NALC and the NJC

Cllr. Farmiloe proposed the 1% wage increase from 1st April 2016 and a further 1% increase from 1st April 2017. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council

 

At this point, the Clerk and Assistant Clerk left the meeting (9.15pm)

 

  1. a)      To receive a report and recommendations from the Personnel Committee meetings held on 29th June and 13th July 2016 (Appendix 4 & 5)

 

Cllr Warren gave a summary of the minutes of the meetings, copies of which had previously been circulated.

 

Cllr Warren read a letter written by the Personnel Committee to the Clerk on 29th July 2016, which he had delivered to her.  The letter commended the work done by the Clerk’s office and offered suggestions on reducing and managing the workload in the office.

 

Cllr. Warren explained that, as part of this strategy, and as these recommendations have financial implications, the Personnel Committee required the approval of the Parish Council to facilitate a constructive dialogue with the Clerk’s Office.

 

Cllr. Warren proposed that the Personnel Committee has the approval of the Parish Council to consult with the Clerk’s Office on the following points:

 

  1. that the Assistant Clerk is given 3.5 hours extra per week, the time to be spent on specific tasks allocated by the Clerk;
  2. that the Clerk is paid additional hours to facilitate the handover, training and support of such tasks for a period of 3 months, after which the procedure will be reviewed;
  3. that the Clerk is paid for 2 extra hours per week for 6 months, to bed-in these changes.

 

Seconded by Cllr Sadler.  All in favour by a show of hands.  RESOLVED by the Council.

 

  1. Agenda items for the next Parish Council meeting – Roseland Outdoor Education Centre.

 

  1. Date of next meeting – The Parish Council meeting will be held on Monday 5th September 2016 in the Parish Millennium Rooms, St Mawes commencing at 7pm

 

There being no further business, the meeting closed at 9.40pm

 

Signed as a true record……………………………………Chairman Cllr. B Chenoweth

 

Date…………………….5th September 2016

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