Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 3rd November 2014. The meeting commenced at 7pm.
The Chairman Cllr. K. Warren, Cllrs. J. Benney, B. Chenoweth, P. Farmiloe, R. Giles, R. Hall, P. Salter, P. Teague and C. Williams
Also Present: Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), J. Smith (RNP) and one members of the public
- To accept apologies for absence – Cornwall Cllr. J. German, Cllrs. S. Black and B. Sadler
- Declaration of Interest:
- a) Disclosable Pecuniary Interest– none declared
- b) Non-Registerable Interest – Cllr. Teague planning PA14/09607 and Cllr. Williams planning PA14/10213
- c) Of gifts to the value of more than £25 – none declared
- d) To consider requests for dispensation on items on the agenda – none received
- Open Period – Public Participation
Keith Fisher presented the inscriptions for the Memorial Bench in memory of Tom Bennett. He reminded the Council that he had several young Monterey Pine trees and was open to suggestions for use in the parish.
- To confirm the minutes of the meeting of the Parish Council held on Monday 6th October 2014
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the previously circulated minutes of the 6th October 2014 meeting be approved and they were duly signed by the Chairman.
- Matters arising from the Minutes not on the Agenda
- a) Speed Traffic in St Just Village – awaiting the results of the speed checks undertaken in October
- b) Cornwall AONB project developed for the Roseland – AONB are awaiting the results of Cornwall Council budget before proceeding
- c) Best value of the Cleansing Service – contracts to go out to tender at the appropriate time
- d) Options for reducing the amount of litter in the streets – Cllr Giles suggested using recycling bins in the streets to cut down on the current waste bins over spilling. To be looked into by Cllrs. Farmiloe and Williams and the Clerk in due course
- e) Plan for revamp of Bohella Bank – to be considered by the Finance Committee on 11th November
- f) Cleansing Of Bohella Store – awaiting a response from D Chenoweth
- g) Finance Committee – a meeting is to be held on Monday 11th November to consider the new Financial Regulations and formulate a budget for the next financial year
- h) Car Park Committee – a meeting is to be held in December to consider outstanding matters
- Report from the Clerk
The swing on Summers Beach is now out of action. The barriers around the swing, dislodged by the recent storm have been removed for safe keeping. Signage will be displayed in order to stop boats being tied up to the barriers.
- Report from Devon and Cornwall Constabulary
Police called to the Parish on 5 occasions, 2 crimes have been recorded.
- Report from Cornwall Cllr. German
Apologies for absence received from Cornwall Cllr. J. German
- Report from Councillors as representatives of other Committees
St Just Institute – Cllr. P. Teague reported that at the recent AGM one member came off the committee and two new members joined. Grant money received will be used for new loft instillation and the floors sanded and re-varnished. There will be a Film Night held on Friday 21st November, with My Cousin Rachel.
The Chairman requested that standing orders be lifted to bring forward items 13 and 24. All in favour by a show of hands.
- Roseland Neighbourhood Development Plan (RNP)
Jon Smith advised that the NDP Examiner supported the process and the actions in dealing with the consultation responses. Natural England has intervened and, in consultation with AONB, CC Planning Dept and Cllr. German, there has been an agreement to some rewording. Stephen Williams, MP responsible for neighbourhood planning had a meeting with RNP group and raised issues regarding second homes and the NDP process. Regarding renewable energy/community led local development, it is hoped that this will start with a research project by students from the University of Exeter to identify alternative means of delivering renewable energy on the Roseland. They are aiming to submit the plan to Cornwall Council by Christmas.
Keith Fisher gave thanks to Jon Smith for the RNP team’s dedication and hard work which was echoed by the Parish Council.
- Inscription for the memorial seat
To approve an inscription for the seat in Commander Martin’s Corner to be dedicated in memory of Tom Bennett.
Cllr. Chenoweth proposed approval of the inscriptions as presented. Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council.
All Councillors gave thanks to Keith Fisher for his hard work and involvement.
Normal Standing Orders resumed.
- Changes to Precedents
- a) To approve the new draft Standing Orders (Appendix 2)
Members asked for more time to scrutinize the draft Standing Orders and it was agreed to defer this to the next agenda.
- b) To adopt the Guidelines for Broadcasting or Using Social Media at Council meetings approved at the meeting held on 6th October 2014
Cllr. Giles proposed adoption of the guidelines approved at the meeting of the 6th October. Seconded by Cllr. Chenoweth. All in favour by a show of hands. RESOLVED by the Council.
- c) To consider the draft Openness and Transparency Regulations 2014
The Clerk advised that the Parish Council already complies with most of the requirements by the Minister in the Transparency Code which are not mandatory and suggested that it may be the appropriate time for the Parish Council to have its own website or to link into the Cornwall Council website. It was agreed that this should be an agenda item for the next meeting.
- Accounts and Finance
To approve the payments of accounts (Appendix 1)
The Council was asked to approve the following payments:
Total cheques numbered 6583 to 6594 approved and signed at meeting £ 6003.62 Total cheques numbered 6573 to 6582 paid since last meeting were ratified £ 7099.86
Direct Debits/ Standing Orders shown as paid in October £ 8888.57
Income shown as received during October £ 19,978.73
Cllr. Giles proposed approval of the payments of accounts as presented. Seconded by Cllr. Chenoweth. All in favour by a show of hands. RESOLVED by the Council.
- b) To consider a donation for the Remembrance Sunday (9th November) wreath under Section 137 of the Local government Act 1972.
Cllr. Salter proposed a donation of £120. Seconded by Cllr Williams. All in favour by a show of hands. RESOLVED by the Council.
- c) To consider a donation to the Harbour Lights Committee in lieu of storage Section 145 of the Local Government Act 1972.
Cllr. Salter proposed a donation of £350, the annual cost of the storage. Seconded by Cllr Williams. All in favour by a show of hands. RESOLVED by the Council.
- d) To consider the quotations for works to decorate the new offices.
Cllr. Giles proposed acceptance of the net quotation of £475 from K Rosewall. Seconded by Cllr Salter. All in favour by a show of hands. RESOLVED by the Council.
- e) To consider the quotations for a wooden shed for storing the Cleansing Operative’s equipment.
Cllr. Giles proposed acceptance of the net quotation of £507 from Just Fir. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.
- f) To consider the updated quotation from S Cundy for refurbishing the heritage signs.
Cllr. Chenoweth proposed acceptance of the updated quotation from S Cundy of £1,018 and to state that the work must be completed by next Easter . Seconded by Cllr. Benney. All in favour by a show of hands. RESOLVED by the Council.
- a) To consider the meetings of the Planning Committee (Appendix 3)
To consider recommendations from the Planning Committee meeting held on 23rd October 2014.
The main reason for this meeting was to receive and discuss options of a proposed development of a mix of 20 affordable and 19 open market properties located at Polvarth Road, St Mawes which were at a very early pre-planning stage.
The Council showed interest but not on the model presented. It suggested that the landowners contact the RNP for advice on its emerging Neighbourhood Plan and perhaps involve the Community Land Trust.
Listed building works on 1 Church Hill, St Mawes PA14/07819 were considered and it was agreed to pass concerns on to the Listed Building Officer.
- b) The Council considered the following planning applications:
- PA14/06811 – Polvean, Freshwater Lane, St Mawes – Erection of green house – considered by Cllrs. Farmiloe, Giles and Salter – no objections
- PA14/09239 – Chapel House West, St Mawes – proposed extension to form lightwell and alterations to fenestration – considered by Cllr. Benney, Giles and Farmiloe – no objection (comment that would object to any changes to outside walls)
- PA14/09135 – Lanzeague, St Just – alterations and extension to existing property – considered by Cllr. Teague, Sadler and Warren – objection
- PA14/8810 – Messack Farm House, St Just in Roseland – Timber clad rural workshop and stables within curtilage of farmhouse to replace barns and buildings previously demolished – considered by Cllr. Sadler, Teague and Warren – no objections
- PA14/0966 – Water Tower, St Mawes – Application for determination of prior approval under Part 24 of the Town and Country Planning (General Permitted Development Order 4 1995) The installation of a 0.6m diameter transmission dish – considered by Cllrs. Salter, Giles and Williams – no objection
- PA14/09607 – Land adjacent to Polventon, St Just in Roseland –erection of detached dwelling and formation of access from the highway (amended scheme previously approved PA13/03350) considered by Cllr. Sadler, Salter and Warren (Declaration of interest by Cllr. Teague) – objection
- PA14/10213 – Ar Dowr, Trelawney Road, St Mawes – proposed single storey extensions – under consideration by Cllrs. Farmiloe, Giles and Salter
- PA14 10058 – Cove Cottage, The Square, St Mawes – proposed increase in width of existing first floor door and juliet balcony – under consideration by Cllr. Benney, Giles and Farmiloe
- c) To note the decisions of the Planning Authority
PA14/08678 – Opposite, 31 Lower Castle Road, St Mawes (32) – Demolition of existing garden room and residential annexe and reconstruction of the residential annexe and terrace above – considered by Planning Committee – Approved with conditions
- d) Enforcements
Current – EN14/02035 – 1 Church Hill, St Mawes – unauthorised works to Listed Building
- e) To consider planning correspondence – no matters raised
- f) To consider proposed housing developments in the Parish (See item a)
- g) To consider updates on Affordable Housing Local Needs
The Clerk is to enquire when the results of the consultation undertaken by Cornwall Housing will be published as it is important for an accurate register of housing need, especially those with a local connection, when the Parish Council is considering new developments with cross subsidy and affordable homes.
- h) To consider a response to CPRE’s commissioned report part 1 and 2 on housing in Cornwall
The Parish Council agreed that the datasets produced does not tally and to urge Cllr. German to commission more research into the figures for housing need
- Millennium Rooms Management Committee and Roseland Visitor Centre Committee
Cllr. Williams advised that there was nothing to report and that the AGM is to be held on 12th November.
- Car Park
- a) To consider the monthly income
|Pay & Dis||Pay & Display||Permits||Permits||Total|
|October 2014 comparable with October 2013|
- St Just in Roseland Church Public Conveniences
Further information has been received from Cornwall Council outlining that the thorough investigations have shown that the current drainage field for the septic tank has failed and they are looking into various options to deal with the foul water. The Parish Council is anxious for this matter to be moved forward and have urged Cornwall Council to arrange a meeting of all the parties concerned.
- Mobile Library Service
To further consider the future of the mobile library service
Nothing to report
- Carols in the Castle – Saturday 20th December 2014
- a) To consider the programme for the carols in the castle
A wedding in the Castle that day meaning that some of the organisation cannot be undertaken until 4pm.
The local schoolchildren, Cllr. Chenoweth’s vocal group and St Anthony Noyse have agreed to take part.
- b) To consider the recipients of the collection
Cllr. Giles proposed that the collection should go to St Mawes Harbour Lights. Seconded by Cllr. Chenoweth. Two abstentions. Carried by a majority vote. RESOLVED by the Council
- St Just playing Field/unrecorded rights of way
- a) To consider the closure of gates in the playing field
Cllr. Giles proposed that the Parish Council seeks legal advice from Sharp and Rimmer, seconded by Cllr. Benney. All in favour. RESOLVED by the Council.
Cllr. Teague advised that over the weekend the chain and padlock to the gate had disappeared and a section of wire netting removed from the boundary hedge. It is not known who was responsible for this.
- b) To consider the briefing note from Cllr. Sadler regarding the Drop-in session on 20th October with members of the community who have used the unrecorded right of way for over 20 years.
Over thirty people attended the drop in session; many had accessed the footpath unchallenged for over 20 years and 29 names of those willing to provide evidence of this has been put forward to the Parish Council.
- c) To consider the option of a modification order application on an unrecorded right of way across the field from the playing field to footpath 322/05
Cllr. Teague proposed that the matter is taken further and to proceed with a modification order. Seconded by Cllr. Warren. All in favour RESOLVED by the Council
- Renewable Energy Grant
More research needs to be carried out.
- Improvements to signage and traffic control measures in St Mawes village
Deferred to next meeting
- On Street parking enforcements
To consider the proposed on street parking enforcements
The Council reconsidered areas put forward in 2011 and additional areas brought to its attention
Cllr. Giles proposed the following locations should be subject to on-street parking enforcements:
Double yellow lines in Polvarth Road, St Mawes extend from the junction of Buckeys Lane up to opposite Near Water;
Double yellow lines on corner outside Tiddy’s Estate Agency in St Austell Row;
Double yellow lines extended outside Rea Rigs, Buckeys Lane, St Mawes;
Double yellow lines on the corner by the palm trees, Tredenham Road, St Mawes;
Double yellow lines outside the store in Bohella Bank Lower Hillhead, St Mawes
Seconded by Cllr. Benney. All in favour by a show of hands. RESOLVED by the Council
The Parish Council will liaise with Cornwall Council regarding the proposals and also a 30mph speed restriction in Upper Castle Road, St Mawes proposed in 2011.
- Barrier for a sea defence in The Square, St Mawes
To consider the recommendations from S Blatchford
Stephen Blatchford, Coastal and Drainage Officer, Cornwall Council met with some members of the Parish Council and the Harbour Master to discuss options for a sea defence to prevent debris and sea water from flooding and causing debris in The Square during storms and high water. The Council was disappointed with the brief email received this morning from Mr Blatchford suggesting installing a ‘stop log’ at the base of the slipway. More information and guidance will be requested.
- Correspondence (information only)
- Staffing Matters
To consider a report and recommendations from the Personnel Committee no report
- Agenda items for the next Parish Council meeting
Parish Council website
- Date of next meeting
The next Parish Council meeting will be held on Monday 1st December 2014 at the Parish Millennium Rooms, St Mawes commencing at 7pm
There being no further business, the meeting closed at 10.30pm
Signed as a true record………………………………………..
Cllr. A.K. Warren, Chairman of St Just in Roseland Parish Council
Date…1st December 2014…………….