Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,
St Mawes on Monday 4th December 2017. The meeting commenced at 7.00pm.
Councillors Present: Cllr. B. Sadler (Chairman), Cllrs. A. Chantrill, P. Farmiloe, R. Giles, S. Goldsmith,
- Hall, P. Salter, P. Thornton-Parr and K. Warren
Also present: S. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk) Cornwall Cllr. German and 2 members of the public
- To accept apologies for absence – Apologies received from Cllrs. Williams & Teague
- Declaration of Interest:
- a) Disclosable Pecuniary Interest – None declared
- b) Non-Registerable Interest – None declared
- c) Of gifts to the value of more than £25 – None declared
- d) To consider requests for dispensation on items on the agenda – None declared
- Open Period – Public Participation – Mr Barker spoke in connection to future funding of St Mawes Pharmacy and requested the support of the Parish Council.
- Confirmation of the minutes of the Parish Council Meeting held on Monday 6th November 2017
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 6th November 2017 meeting be approved, and they were duly signed by the Chairman.
- Matters arising from the minutes not on the Agenda – for report only
- a) Parish Council website – waiting for the new Clerk to start as it would be beneficial if they were involved.
- b) Memorial benches – all the new benches have been installed, and the old benches are in the car park waiting to be taken away for disposal. The older existing benches will be washed off next spring.
- c) Refurbishment of the nine flower tubs in St Mawes – still waiting for two quotes.
- d) Cormac Solutions Ltd – the installation of new on-street parking restrictions and the speed reduction on Upper Castle Road, St Mawes – Cormac plans for works to be carried out before Christmas.
- e) Application for registration based on adverse possession – land lying to the East of Grove Hill, St Mawes – on-going.
- Report from the Clerk – Mrs Baylis and Mr Cardon, the Hub Representatives for St Mawes Primary School plan to attend the next Parish Council meeting to report on the first year as an Aspire MAT. The Head teacher will also send a report.
- Report from Devon and Cornwall Constabulary – no report received
- Report from Cornwall Councillor – Cornwall Cllr German to speak on relevant agenda items throughout the meeting.
- Report from Councillors as representatives of other Committees – Roseland Outdoor Education Association – Cllr Warren reported that they are making progress. The main task is to apply for the next grant funding application. A meeting with activity providers has taken place and a surveyor has kindly donated his time and surveyed the building for which they are awaiting the report.
Percuil River Moorings – Cllr Sadler reported that the committee are looking for additional volunteers. If you are interested, please speak to herself or Brian Chenoweth.
Cllrs Chantrill and Salter attended the Localism Summit meeting to which they reported the Parish needs to increase its recycling waste.
The Chairman asked for Standing Orders to be lifted to allow discussions on item 21.
St Mawes Pharmacy. All in favour.
- St Mawes Pharmacy
To consider the future funding of the Pharmacy
St Mawes Pharmacy has approached the Parish Council asking for its support as it currently does not know whether its NHS England funding will continue after the existing contract expires at the end of December.
The Parish Council believes the St Mawes Pharmacy is vital to the village of St Mawes and the wider community, and it urges NHS England to continue with the funding from January 2018 on the present terms.
Cllr. Goldsmith proposed that the Parish Council writes letters Janet Newport of NHS England and Sarah Newton MP, on behalf of the community, asking for clarification of future funding for St Mawes Pharmacy. Seconded by Cllr. Hall. All in favour. RESOLVED by the Council
Normal Standing Orders Resumed
AGENDA ITEMS (for decision and discussion)
10) Accounts and Finance (Appendix 1)
To consider Income and Expenditure for November and approve the payments of accounts
The Council was asked to approve the following payments:
The total cheques numbered 7238 to 7248 were approved £37,827.56
Direct Debits/Debit Card/ Standing Orders shown as paid in November £17,326.64
Salaries for November paid by FPO and transfers on 1st December 2017 £4,033.90
Cheque payments paid since the last meeting £572.00
Income shown as received during November £8,245.04
Approval of the payments of accounts was proposed by Cllr. Hall. Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council.
11a. Finance Committee (Appendix 2)
To consider a report and recommendations from the Finance Committee held – 27th November 2017
Cllr. Hall, the Finance Committee Chairman gave a report and recommended the following:
(7. Forecasts for 2018/19)
The first drafts of the forecasts 2018/19 in preparation for the formulation of the budget where considered at the Finance Committee meeting – the first draft is to be amended.
(9. Precept) – To recommend the Precept for 2018/19
Cllr. Hall proposed to accept the recommendation by the Finance Committee to raise the Precept by a modest 2% from £25,004 to £25,504, which is still below inflation. Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.
(10. Annual Audit for the year ended 31st March 2016) – To appoint an Internal Auditor
Cllr. Hall proposed to accept the recommendation by the Finance Committee to change the Internal Auditor, as recommended by CALC, as Bennett Jones & Co has been used for some 15 years plus. Seconded by Cllr. Sadler. All in favour by a show of hands. RESOLVED by the Council.
- b) To consider the request to the Parish Council from Roseland Activity Centre Association to act as a fund holder for its grants
Cllr. Hall proposed, in principle, to accept the recommendation from the Finance Committee, subject to advice from CALC, to go forward and act as a stake holder on the basis RACA will provide documentation provided for the purpose of the Parish Council. Seconded by Cllr. Sadler. All in favour by a show of hands. RESOLVED by the Council.
- Car Park (Appendix 2)
To consider the monthly income for November
|Pay & Display||Pay & Display||Permits||Permits||Total|
|November 2017 comparable with||2016|
Including £132.50 gross on card payments (CC machine faulty this month)
- Car Park Committee (Appendix 3)
To consider a report and recommendations from the Car Park Committee meeting held on 17th November 2017
(7. Parking tariffs in St Mawes Car Park – To consider the parking charges for 2018/19)
Cllr. Salter proposed to accept the recommendation from the Car Park committee that no changes should be made to the Car Park charges for 2018/19. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council
(11a. St Mawes Car Park – To consider works to trim hedges and cleanse the perimeter of the car park)
Cllr. Salter proposed to accept the recommendation from the Car Park Committee for T. Glanville’s quote of £700 net, the same as last year. Seconded by Cllr. Giles. All in favour by a show of hands. RESLVED by the Council.
(13. Reserved Spaces in St Mawes Car Park Policy and Procedure – To review the Reserved Spaces Policy and Procedure dated 23rd February 2015 reviewed 25th May 2017)
Cllr. Giles proposed to accept the added wording ‘After approval by the Car Park Committee’ Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.
(17b. Car Park staffing matters to be considered under item 23
- To consider decisions and recommendations from a Planning Committee meeting – none held
- The Council considered the following planning applications:
- PA17/08345 – West Warren, 17 Lower Castle Road, St Mawes – replacement of summerhouse with timber framed ancillary accommodation – new plan with 5-day protocol. Cllr. Giles proposed to agree with the Planning Officer, seconded by Cllr. Farmiloe. 2 against and 2 abstentions
- PA17/06370 – Land south of Penperth Cottage, St Just in Roseland – proposed change of use from existing agricultural barn into a farm shop and café as part of farm diversification – considered by Cllrs. Sadler, Teague and Warren – part objection; requesting additional information
- PA17/10592 – Highlands, 8 Carrick Way, St Mawes– proposed alterations to existing front dormer including balcony – considered by Cllrs. Giles, Salter and Chantrill – no objections
- PA17/10869 – 35 Lower Castle Road, St Mawes – various tree works – considered by Cllrs. Giles, Salter and Chantrill – some objections
- PA17/10644 – Hotel Tresanton, St Mawes – external signage and flag pole to front Beach Garden Area – under consideration by Planning Committee – Objection to the external signage and no objection to the flag pole
- PA17/11193 – Chy Mor, 21 Lower Castle Road, St Mawes – proposed alterations to existing front and rear dormers, rear extension to main house under the patio area and extension to summerhouse – under consideration by Planning Committee – no objections with conditions
- To note the decisions of the Planning Authority:
PA17/09838 – The Byre, Newton Road, St Mawes (49) – retention and completion of an extension including raised terrace/decking area – approved with conditions
PA17/10355 – Plot 9 Building Plot adjacent to Angarrick House, Chapel Close, St Just in Roseland (50) – non-material amendment (NMA1) to change foul drainage from LA MH services to Klargester sewage treatment unit on site – approved unconditionally
PA17/111116 – Gillan, 14 Tredenham Road, St Mawes (55) – removal of lower branches on 2 x Holm Oaks – decided not to make a TPO
PA17/09953 – Chamnery Fair, Trelawney Road, St Mawes (now known as Lugo House)– submission of details to discharge condition 3 of decision PA17/02616 – discharged
PA17/10167 – Riviera Gardens, St Mawes – submission of details to discharge conditions 4 and 6 (landscaping) in respect of decision notice PA17/06895 – discharged
- iv) Enforcements
EN16/02210 – Agricultural building at Trethem Farm House, St Just in Roseland
EN17/00745 – Penperth Farm, St Just in Roseland
EN17//01727 –Chenoweths, Sea View Crescent, St Mawes
EN17/01707 – Lowen Meadow, Newton Road, St Mawes
EN17/01706 – Trecarrell, St Just in Roseland – alleged breach of condition 5 (tree protection
measures) of appeal APP/D0840/W/3038260 0n PA14/11362 – fire damaged tree – condition 5 (tree
protection measures) have now been implemented, therefore, no breach of condition is occurring –
the Parish Council has challenged this as it looks as if trees with TPOs have been removed
- v) To consider planning correspondence
14b. Affordable Housing
- i) To receive an update from the Roseland Community Land Trust (CLT) projects – Cllr Giles reported that the AGM will be held in Portscatho Memorial Hall on 12th
- ii) To receive an update on PA17/04451 – Lowen Meadow Development of 8 Affordable and 7 Open Market dwellings, Newton Road, St Mawes – Representatives from the Parish Council attended a meeting with the Applicant, an Affordable Homes representative, the Planning Officer and Cllr. German regarding the proposed balance of Affordable Homes on the development.
- Millennium Rooms Management Committee/Roseland Visitor Centre Committee (Appendix 4)
To consider a report and recommendations from the MRMC and RVCC AGM and general meetings held on 20th November 2017 – Cllr. Sadler advised that the minutes have not been completed but everything is going well with both the MR and RVC.
- Cleansing in the Parish
- a) To consider the extra waste generated from takeaway businesses – Nothing to report
- b) To consider the service received from Churchill Services Solutions
The Clerk is working with Churchill Service Solutions (CSS) regarding the days when there was no service in September, October and November and is awaiting a credit before paying the November statement. CSS is putting together a price for the service from 1st January. The Living Wage is to go up by 33p an hour in April. They also must take into account the expense of a new vehicle when costing the service which depends if the Parish Council is agreeable to a one year, two years, or three-year contract.
- Boundary Review Consultation
To consider a response
It was agreed to respond similarly to Cllr. German, in that it is not feasible for Malpas to be part of the Roseland constituency.
- Department for Digital, Culture Media & Sport-General Data Protection Regulation (GDPR)
- a) To further consider the document Preparing for the GDPR – 12 steps to take now and any additional information received. NALC has produced advice sheets which were considered. The Parish Council agreed to await advice from CALC.
- b) To consider email addresses for Councillors on the ‘roselandinfo.com’ domain – it was agreed to consider this and for Councillors to have a separate email address for Parish Council matters.
- Department for Communities and Local Government – Disqualification criteria for Councillors and Mayors
To further consider responding to the Consultation on updating disqualification criteria for local authority members – The draft response was approved.
Cllr Sadler proposed that the approved draft is to be sent. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.
- Carols in the Castle – Saturday 16th December 2017
- a) To note the participants and helpers – this was agreed
- b) To consider gifts to the children taking part
The Parish Council agreed to give a gift card to the two children who perform on their own and a gift to St Mawes School for the children taking part. Du Hag Owr suggested, on their behalf, a donation to Children’s Hospice South West. It was agreed that £50 would be donated to such a worthy cause.
- Correspondence (information only) – considered with no matter raised
- Staffing Matters
17b. Car Park Committee Staffing Matters
The Clerk had advised the Car Park Committee that the Assistant Car Park Manager works a lot more that her retainer two hours during the winter period from 1st November until Easter and suggested that she is paid at least one hour a day for each of the three days she works. The Car Park Committee recommend that the Parish Council increases the Assistant Manager’s retainer hours from two to 3 per week.
Cllr. Giles proposed that the Assistant Manager is paid 3 hours a week with immediate effect and that the Personnel Committee should look into the actual hours worked. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.
- a) To receive a report and recommendations from the Personnel Committee Meeting held on 29th November 2017
The Chair advised that a new Clerk to the Council had been selected from five applicants by the interview panel on 20th November 2017. It was proposed by Cllr Sadler and seconded by Cllr Farmiloe, and unanimously approved that the PC approved the appointment of Helen Couch on the NALC LC2 Range SCP30 for 25.5 hours per week. The Parish Council noted her ongoing commitment to her present post in a part-time role.
- b) To receive an update on the staffing at the Roseland Visitor Centre
The Chair advised that Caroline Coldwell had accepted the offer of the post of Visitor Centre Manager as detailed at the previous meeting.
- c) To consider the proposed appointment of the new Clerk/Responsible Financial Officer – as 23a.
- d) To consider staffing at the Clerk’s Office during the Clerk’s notice period
The Clerk advised that her six months resignation runs out at the end of February 2018. With three months remaining she cannot envisage taking all her outstanding annual leave and completing all the tasks she would like to – ensuring everything is up to date, having time for a handover, clearing the office and computer and carrying out appraisals. She has been trying to undertake her work in the 25.5 hours according to her contract, but she has not succeeded and has worked well over 200 extra
hours this year so there is little time left to do other than her core work. The Clerk asked whether the Parish Council is willing to pay her for holiday not taken by end of February which, if none were taken, would be about 115 hours.
The Clerk and the Assistant Clerk left the room at this point
After some discussion it was proposed by the Chair and seconded by Cllr Giles, unanimously approved, that whilst the Parish Council had no objection to paying for minimal untaken annual leave it was felt that the Clerk should use up more of her leave, for her own health and work/life benefit. The Chair offered to resolve the matter by speaking to both the current and the new Clerk and trying to find a mutually satisfactory solution.
- e) To consider any honorariums to Parish Council employees
The Personnel Committee had no recommendations for honorarium payments at this time.
- Any other business that the Chairman considers to be of urgency
- Agenda items for the next Parish Council meeting
- Date of next meeting – The next Parish Council Meeting will be held on Monday 8th January 2018 in the Parish Millennium Rooms, St Mawes commencing at 7pm
There being no further business, the meeting closed at 10pm
Signed as a true record………………………………………………..Vice Chairman Cllr. R. Giles
Date……………………………………………………………………8th January 2018