St Just in Roseland Parish Council Minutes – July 2015

Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes on Monday 6th July 2015. The meeting commenced at 7.00pm.

 

Councillors Present:

The Chairman Cllr. B. Chenoweth, Cllrs. J. Benney, S. Black, P. Farmiloe, R. Hall, B. Sadler, P. Salter,

  1. Teague, K. Warren and C. Williams

 

Also Present:

  1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), Cornwall Cllr. German, Jon Smith (RNP) and 4 Members of the public.

 

  1. To accept apologies for absence – Apologies received from Cllr. R. Giles

 

  1. Declaration of Interest:
  2. a) Disclosable Pecuniary Interest – none declared
  3. b) Non-Registerable Interest – None declared
  4. c) Of gifts to the value of more than £25 – None declared
  5. d) To consider requests for dispensation on items on the agenda – None declared

 

  1. Open Period – Public Participation – Mr I Harris and Ms J Foster put forward a proposal to set up a wetsuit hire business for the 6 weeks summer holiday period.

 

  1. Confirmation of the minutes of the Parish Council Meeting held on 1st June 2015

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 1st June 2015 meeting be approved and they were duly signed by the Chairman.

 

  1. Matters arising from the Minutes not on the Agenda
  2. i) Options for reducing the amount of litter in the streets – Farmiloe and Williams and the Clerk to progress forward.

 

  1. ii) Improvements to signage and traffic control measures in St Mawes village/On street parking enforcements – Nothing new to report

 

iii) The Modification Order for the unrecorded rights of way at St Just in Roseland – The Modification Order has been returned for a new grid reference for the extension of the footpath through Harbour View to the junction with the main B3289 road.

 

  1. Report from the Clerk – The Clerk had nothing to report.

 

  1. Report from Devon and Cornwall Constabulary

During the period 1st – 23rd June the Police were called to the Parish 7 times, and 2 crimes were recorded.

 

  1. Report from Cornwall Cllr. German

Cornwall Cllr. German reported that the current on-going situation with the part-buy properties at Larkfield Rise, St Mawes, has finally concluded; St Mawes CP School is in the early stages at looking at becoming a Multi Academy Trust; Cornwall Council is looking into the sensitization of recycling; The Case for Cornwall is moving on with proposals to the Government for more local control over healthcare etc.

 

  1. Report from Councillors as representatives of other Committees

St Mawes County Primary School – Cllr. Black reported that St Mawes CP School is looking at the possibility of a Multi Academy Trust however, there are numerous pros and cons involved.

 

St Mawes Co-Partnership Housing Society – Cllr. Teague reported that St Mawes Co-Partnership Housing Society held a meeting on 10th June. A letter was composed to the Charity Bank, asking what the hold up is in its application for funds as the money is urgently needed.

 

St Just Institute – Cllr. Teague advised the equipment required for the Playing Field has been agreed and the details will be forwarded to the Parish Council.

 

St Mawes Carnival – Cllr. Farmiloe reported the dates for Carnival Week, 2nd – 8th August adding that support from all would be appreciated.

 

The Chairman asked to suspend Standing Orders to bring forward items 12a item i and item 13. All in favour by a show of hands.

 

12a. i) To consider the proposal from Mr Harris to trade on Summers Beach

Cllr. Salter proposed to approve the proposal by Mr Harris and Ms Foster to trade on concrete area of Summers Beach hiring wetsuits for six weeks during the summer. Seconded by Cllr. Benney. All in favour by a show of hands. RESOLVED by the Council.

 

  1. Roseland Neighbourhood Development Plan (RNDP)
  2. Smith reported that the final version of the plan is now on the Roseland Plan Website. Cornwall Council’s Finance and Legal Departments have checked the plan and it has been signed off by the portfolio holder for planning today. Now that it is signed off it can go to referendum, the likely date of which is Thursday 20th August. Once the date is finalised, we will begin a programme of informing the residents of the referendum.

 

The Appeal Hearing for The Bowling Green was attended by the Vice Chairman, John Adams. At the meeting he was presented with a document from the appellants objecting to the RNDP. We have produced a rebuttal of this with the help of Cornwall Council and the AONB unit and sent this to the Planning Inspectorate. We are meeting with Sarah Newton MP on 17th July. Her office has asked if a representative from the Parish Council would also like to attend.

 

The Chairman asked to continue with item 12a and 12b. All in favour by a show of hands

 

Normal Standing Orders resumed

 

12a. Planning

 

  1. a) To consider recommendations from the meeting of the Planning Committee – No meeting held

 

  1. b) The Council considered the following planning applications:

 

  1. PA15/04942 – 2 Marine Court, 5 Marine Parade, St Mawes – replace existing windows on the front elevation with high quality white UPVC units as detailed in attached documents in the same style as existing to match the current appearance – considered by Cllrs. Benney, Farmiloe and Salter – no objection

 

  1. PA15/05369 – The Cottage, Trethewell, St Just in Roseland – proposed detached bedroom annexe linked to existing store building within the curtilage of existing residential dwelling – under consideration by Cllrs. Sadler, Teague and Warren

 

  1. PA15/05603 – Ventongassick, Trethewell, St Just in Roseland – Proposed conversion of redundant milking parlour to 3 bedroom residential dwelling – under consideration by Cllrs. Sadler, Teague and Warren

 

  1. c) To consider a report on, and a response to, the Appeal Hearing number PA14/03614 DCLG ref: APP/D0840/W/15/3003036 Land East of Bowling Green, St Just in Roseland for a cross subsidy residential development comprising of 18 dwellings (10 affordable and 8 open market) held on 17th June 2015 in the Council Chamber Carrick House, Truro. Cllr. Warren gave a report on the Appeal Hearing which he attended and read a draft letter to the Inspector requesting that the Appeal is quashed.   This would allow the Parish Council and the community the opportunity to review the proposed road layout which has not been available to them. Thus ensuring that a proper public consultation takes place regarding the proposed critical changes to the A3078 due to major safety issues and the detrimental impact on the character of the rural village set within the AONB. A letter requesting that the Appeal is quashed has also been sent to Sarah Newton MP. Cllr. Black proposed that the letter as read be sent to the Inspector. Seconded by Cllr. Sadler. All in favour. RESOLVED by the Council

 

  1. d) To note the decisions of the Planning Authority

PA15/04376 – Newton Byre, Newton Road, St Mawes (8) – first floor bedroom and bathroom

extension – approved with conditions

 

PA15/04450 – 4 Sea View Crescent, St Mawes (10) – proposed loft conversion including rear

facing dormer addition – approved with conditions

 

PA15/3288 – Fore Top, St Just in Roseland (6) – proposed extension, alterations to existing roof and internal refurbishment – approved

 

PA15/3896 – Land adjacent to Polventon, St Just in Roseland (7) – construction of new two storey four bedroom dwelling – approved with conditions

 

PA15/04081 – The Haven, Lower Castle Road, St Mawes (8) – removal of chimneys –

approved with conditions

 

PA15/2044 – land r/o 17a Lower Castle road, St Mawes (64) – Erection of dwelling – refused

 

PA14/11278 – Andennis, Castle Drive, St Mawes (45) – Proposed repair to the damaged sea wall – approved with conditions

 

Pre-planning

PA15/01347 pre-app Riviera Gardens, Riviera Lane, St Mawes – replace small bungalow with house – Representations have been submitted from the Parish Council and the RNDP. A report has been received from the Planning Officer advising on the points raised and suggesting that the developer works with the Parish Council and RNDP.

 

  1. e) Enforcements

Active EN 14/02128 – Lowen Meadow, St Mawes – use of land for helicopter and motorcycle activity in excess of the 28 day rule – A site meeting was held on 17th June with D Tapsell, Enforcement Officer who has informed that Cornwall Council is looking at the level of usage again in relation to the 28 day rule.

 

  1. f) To consider planning correspondence

 

Noted (3.45) C Rogers has advised that he has submitted a non material amendment to PA15/00825 Braes, Newton Road, St Mawes due to findings whilst undertaking the excavation works.

 

  1. g) To consider a response to the Consultation on the new Local Validation List –

The Clerk was asked to respond to the consultation as she is aware of planning system.

 

  1. h) To further consider the update on the proposed trading by Mr Harrison on Tredenham Road, St Mawes – Mr Harrison has advised that he has started trading selling wrapped ice creams, hot and cold drinks and beach goods. The stall approximately 5-6’ by 3’ and powered by a silent petrol generator, will be removed each night. This will be monitored by Cornwall Council.

 

12b. Affordable Housing

  1. i) To consider the current Home Choice registered local housing need identified for the Parish of St Just in Roseland.

The Parish Council considered the latest Cornwall Homechoice registered local housing need figures for the parish forwarded by N Marsden.

The total numbers for the whole parish was stated as 62: Band B 4; Band C 18; Band D 4 and Band E 23

The total for St Just as first preference was stated as 8: Band B 1; Band C 2; Band D 0 and Band E 5

The Parish Council found the figures to be confusing and asked for clarity on the size of the properties required.

 

 

 

 

The Clerk had noted that the Cornwall Homechoice Policy is still dated 19th May 2009 when she understood that it was to be revised. Cllr. German explained that the new policy cannot be put into place until the new Cornwall Structure Plan is in place.

 

  1. ii) To consider the extension of the Right to Buy Policy to Housing Associations and the issues raised by Cornwall Rural Housing Ltd

CRH Ltd, along with many other advocates are extremely concerned about the implications that the extended right to buy may have on rural areas, and are asking for the current rural exemption to be continued. CRH Ltd is asking for the Parish Council to support them by writing to the local MP. The Parish Council is in agreement to write a letter of support to the Sarah Newton MP expressing their concerns.

 

The meeting continued with the itemized agenda

 

  1. Accounts and Finance
  2. a) To approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

Total cheques numbered 6809 to 6827 approved and signed at meeting                                      £11, 651.29

Total cheques numbered 6805 to 6808 paid since last meeting were ratified                 £ 2, 122.53

Direct Debits/Debit Card/ Standing Orders shown as paid in June                                                 £ 2, 205.62

Salaries paid by FPO and transfers 1st July 2015                                                                          £ 3, 849.75

Income shown as received during June                                                                            £25, 927.51

 

Approval of the payments of accounts proposed by Cllr. Sadler. Seconded by Cllr. Hall. All in favour by a show of hands. RESOLVED by the Council.

 

  1. b) To consider the request from St. Mawes Carnival Committee to fund the St John Ambulance presence at the Carnival on 8th August under S137 of the Local Government Act 1972.

Cllr. Salter proposed to approve the request from St Mawes Carnival Committee to fund the presence of St John Ambulance on Carnival Day under S137 at a cost of £184.00 plus VAT. Seconded by Cllr. Williams. Nine votes in favour by a show of hands. One abstention. RESOLVED by the Council.

 

  1. Changes to Statutes
  2. a) To adopt the Financial Regulations approved at the Parish Council meeting held on 1st June 2015

Cllr Hall proposed to adopt the Financial Regulations approved at the Parish Council meeting held on 1st June. Seconded by Cllr. Warren. All in Favour by a show of hands. RESOLVED by the Council.

 

  1. Millennium Rooms Management Committee and Roseland Visitor Centre Committee
  2. a) To consider the Smart Cornwall Feasibility Study and publicity

Cllr. Williams reported she was disappointed with the report received. It was not very specific on what steps to take next, and she felt it was very vague. The steps to consider are; installation of Solar Panels; replace night storage heaters with a more efficient heating system; look at available grants; and to prioritize the list.

 

  1. b) To approve the funding to build the new St Mawes and the Roseland.co.uk website

Cllr. Williams proposed to approve the funding to build and host the new www.stmawesandtheroseland.co.uk website at a cost of £2000. Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.

 

  1. Car Park

To consider the monthly income

  Pay & Display Pay & Display Permits Permits Total
  Monthly Cumulative Monthly Cumulative Cumulative
June-14 22, 453.10 53, 692.05 5, 160.00 26, 440.10 80, 132.15
June-15 23, 416.30 54, 707.80 210.00 17, 004.80 71, 712.60
June 2015 comparable with June 2014      
Up 963.20 1, 015.75      
Down     -4, 950.00 -9, 435.30 -8, 419.55

 

 

 

It was noted that the difference in the income from the permits in June compared to that of last year is due to debtors owed at 31st March 2014 being paid in April 2014 and a payment in advance paid in June 2014, a total of £8,280.50

 

  1. b) To consider the disposal of the old Pay and Display machine

The machine is currently being stored in a barn at Trewollock Farm by kind permission of the Miles family. Steve Miles is willing to try and sell the machine on Ebay with proceeds going towards to the defibrillator training.

 

Cllr. Williams proposed to accept Steve Miles offer to try to sell the Pay & Display machine on Ebay to help with costs towards the defibrillator training. Seconded by Cllr. Teague. All in favour by a show of hands. RESOLVED by the Council.

 

  1. c) To note the confirmation of the use of St Mawes AFC football field for additional parking during the high season

N Sharp of St Mawes AFC has confirmed that the Parish Council can use the Football Field for additional parking during the high season, as in previous years, as a means to raise funds for the Club.

 

  1. d) To note the receipt of quotations for resurfacing of the middle section of St Mawes Car Park

A total of 5 quotations have been received and will be considered by the Finance Committee.

 

  1. St Just in Roseland Church Public Conveniences

To consider updates on St Just Church Public Conveniences

Cllr. Warren reported the Revd. K Boullier has, to date, not heard back from Cornwall Council regarding the transfer of the Car Park to the PCC.

 

  1. Parish Council Website
  2. a) To consider the proposals for the Parish Council Website

Cllr. Sadler updated on the previously circulated report regarding the proposed Parish Council Website.

 

  1. b) To approve the funding of the Parish Council Website.

Cllr. Williams proposed to approve the funding in the region of £2000 for the Parish Council Website. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.

 

  1. Case for Cornwall

To consider a response to the issues raised by Lanner Parish Council in a letter to Cornwall Council Leader Cllr. John Pollard

The Parish Council decided simultaneously not to comment.

 

  1. Correspondence (information only)

 

At this point members of the public left the meeting.

 

  1. Staffing Matters
  2. a) To receive a report and recommendations from the Personnel Committee meeting held on 29th June 2015

Cllr. Farmiloe reported that 3 more policies and procedures are going to be bought forward for approval.

The Clerk’s appraisal will be carried out this coming week then subsequently all appraisals will be complete.

 

  1. b) To consider amendments to the layout of the Clerks Office

The Clerk advised that the Assistant Clerk is struggling to work in the space provided due to the slanting stairway void space and a shortage of working space when using files and suggested that the small area of partition between the two working areas be removed and a desk sited in front of the window.

 

Cllr. Farmiloe proposed to approve that the partition between the two working areas be removed and a desk sited at the window. Seconded by Cllr. Sadler. All in favour by a show of hands. RESOLVED by the Council.

 

 

The Parish Council discussed the cover for the Car Park Office whilst Dave McCree is unwell. The Clerk advised that he proposes to return to work on Wednesday. She added that the Assistant Clerk had learnt how to empty the machines and is willing to undertake this duty on two afternoons a week and to help to count the money when there is only one employee in the Car Park Office during the busy six weeks of the summer.

 

The Parish Council agreed that the Assistant Clerk should be paid up to three hours a week extra for the time she spends supporting the Car Park.

 

  1. Agenda items for the next Parish Council meeting

The adoption of the three Policies and Procedures approved at the meeting of 13th April 2015

  1. i)   Fire Safety Policy and Procedure
  2. ii) Lone Working Policy and Procedure

iii) Manual Handling Policy and Procedure

 

  1. Date of next meeting – The next Parish Council meeting will be held on Monday 3rd August 2015 at the Parish Millennium Rooms, St Mawes commencing at 7pm.

 

There being no further business, the meeting closed at 10pm

 

 

Signed as a true record………………………………………..Chairman Cllr. B Chenoweth

 

Date……3rd August 2015………………………………………………………

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