St Just in Roseland Parish Council Minutes – June 2015

Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes on Monday 1st June 2015. The meeting commenced at 7.00pm.

 

Councillors Present:

The Chairman Cllr. B. Chenoweth, Cllrs. J. Benney, S. Black, P. Farmiloe, R. Giles, B. Sadler,

  1. Salter, P. Teague, K. Warren and C. Williams

 

Also Present:

  1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), Cornwall Cllr. German, Jon Smith (RNP),

Revd. K Boullier and 3 members of the public

 

  1. To accept apologies for absence – Apologies received from Cllr. P. Salter

 

  1. Declaration of Interest:
  2. a) Disclosable Pecuniary Interest – None declared
  3. b) Non-Registerable Interest – None declared
  4. c) Of gifts to the value of more than £25 – None declared
  5. d) To consider requests for dispensation on items on the agenda – None declared

 

  1. Open Period – Public Participation – Revd. K Boullier gave an invitation to an Open Day at St Just in Roseland Church. The numerous events taking place include the blessing of the refurbished holy well and information on the development of the new grounds. Also there is an Open Evening taking place at St Mawes Church in connection with its redecorating and refurbishment.

 

  1. Confirmation of the minutes of the Annual Parish Council Meeting held on 11th May 2015

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 11th May 2015 meeting be approved and they were duly signed by the Chairman.

 

  1. Matters arising from the Minutes not on the Agenda
  2. i)   Options for reducing the amount of litter in the streets – It is hoped to progress this matter shortly.

 

  1. ii) St Just Playing Field/unrecorded rights of way – The Modification Order has been submitted to Cornwall Council’s Countryside Office who has confirmed receipt of the application stating that it has been verified and allocated a unique WCA (Wildlife and Countryside Act 1981) number of 600. It is number 64 on the priority list and may take 6-7 years to register.

 

iii) Improvements to signage and traffic control measures in St Mawes village/On street parking enforcements – The Highways Manager is dealing with traffic control measures. Enforcements are in hand.

 

  1. iv) Retirement of local garage proprietor – The Chairman, Cllr. Chenoweth reported he had seen Chris Morse, the local garage proprietor and thanked him for his service over the last 24 years. Cllr. Chenoweth also advised that he had spoken with Mr Green, the owner of the garage, relaying that it would be disappointing to loose such a valued service in the community. Mr Green said that he was unsure what to do next and is going to consider all options available.

 

  1. Report from the Clerk

The Clerk reported that the St Mawes Diamond Jubilee Committee has been wound up and the bank account closed. A commemorative plaque is to be installed on The Quay at a cost of £150 and the residue of the funds was distributed to those who had applied for financial support. St Mawes Recreation Ground was awarded £500 for a commemorative bench with a plaque commemorating the Diamond Jubilee; St Mawes School Parents/Teachers Association was awarded £50 for a banner; and the remainder £188.88 awarded to Roseland Youth Sailing Trust.

 

  1. Report from Devon and Cornwall Constabulary

During May the Police were called to the Parish 9 times, and 14 crimes were recorded.

 

 

 

 

  1. Report from Cornwall Cllr. German

Cornwall Cllr. German reported that he was very pleased to attend the St Just and St Mawes Heritage Group’s unveiling of the two reclaimed Telephone Boxes to be used to display heritage information, and was overwhelmed with the support from the public.

 

He advised that there is a St Just Community Land Trust is meeting on 10th June when they are looking at extending the area of benefits of the trust to all the five local parishes within the Roseland.

 

Cllr. German added that the Case for Cornwall went before the Treasury last Monday and there was an interest shown by the Government.

 

  1. Report from Councillors as representatives of other Committees

The Chairman praised the St Just and St Mawes Heritage Group for all their hard work and the success of the grand opening of the telephone boxes.

 

The Chairman asked to suspend Standing Orders to bring forward items 12 & 13. All in favour by a show of hands.

 

  1. Roseland Neighbourhood Development Plan
  2. Smith reported that the examiners report has arrived and overall is positive and complimentary about the plan. The examiner has made recommendations and required modifications. They have rejected the recommendations as they were concerned with the presentation of the plan. Modifications are non negotiable. The key items other than changes to phraseology are to H05 and H07. Cornwall Councils Finance and Legal Departments are checking the Plan which then has to be signed off by the portfolio holder for planning. Once signed off it can go to referendum. The provisional date been given is 30th July 2015. There are strict rules around canvassing in favour of the plan by Councillors, so in simple terms Cornwall Councillors and Parish Councillors are not allowed to vote.

 

  1. Planning

 

  1. a) To consider recommendations from the meeting of the Planning Committee – No meeting held

 

  1. b) The Council considered the following planning applications:

Pre-planning

PA15/01347 pre-app Riviera Gardens, Riviera Lane, St Mawes – replace small bungalow with a 3 bedroomed house – considered by Planning Committee. A representation letter to be sent the Planning Officer, listing objections

 

  1. PA15/04376 – Newton Byre, Newton Road, St Mawes – first floor bedroom and bathroom

extension – considered by Cllr. Benney, Chenoweth and Williams – no objection

 

  1. PA15/04081 – The Haven, Lower Castle Road, St Mawes – removal of chimneys –

considered by Cllrs. Chenoweth, Farmiloe and Salter – no objection The Planning Officer has

clarified that this is not a Listed Building

 

  1. PA15/04450 – 4 Sea View Crescent, St Mawes – proposed loft conversion including rear

facing dormer addition – under consideration by Cllr. Benney, Chenoweth and Williams

 

  1. PA15/3288 – Fore Top, St Just in Roseland – proposed extension, alterations to existing roof and internal refurbishment – considered by Cllrs. Sadler, Teague and Warren – no objection

 

  1. PA15/3896 – Land adjacent to Polventon, St Just in Roseland – construction of new two storey four bedroom dwelling – considered by Cllrs. Sadler, Teague and Warren – no objection

(conditions as per decision on previous application by Planning Inspector)

 

 

 

 

 

  1. c) To note the decisions of the Planning Authority

PA15/2505 – Jasmine Cottage, 5 Chapel Terrace, St Mawes (2) – ground floor extension, re-build hip and end wall and external and internal alterations with the inclusion of an additional balcony on the south west elevation – approved with conditions

 

PA15/02662 – 4 Buckeys Lane, St Mawes fell Monterey Cypress Tree – Approved with conditions (to plant a replacement Monterey Cypress Tree)

 

  1. d) Enforcements

Active

EN 14/02128 – Lowen Meadow, St Mawes – use of land for helicopter and motorcycle activity in

excess of the 28 day rule – this was reconsidered under item i

 

  1. To consider planning correspondence

 

2.28 PA14/03614 DCLG ref: APP/D0840/W/15/3003036 Land East of Bowling Green, St Just in Roseland a cross subsidy residential development comprising of 18 dwellings (10 affordable and 8 open market) Town and Country Planning (Hearings and Inquiries Procedures) notification of the Inspector’s Informing Hearing commencing at 10.00am 17th June 2015 in the Council Chamber Carrick House, Truro.

 

  1. f) To consider proposed housing developments in the Parish – Nothing to report

 

  1. g) To consider updates on Affordable Housing Local Needs – Nothing to report

 

  1. h) To further consider the request from S Harrison to site a small business on Tredenham Road, St Mawes

Mr Harrison has written to the Highways Manager stating that he plans to start trading in July and asking permission to keep the stall on site overnight. Permission was declined. No plan has been received on the dimensions of the stall, how it is to be powered or what noise or smells it would generate.

 

1)         To consider the number of helicopter landings at Lowen Meadow, St Mawes

Several emails have been received regarding concerns on the amount of helicopter landings and the disobeying of the correct procedure when coming into land. The Clerk was asked to write to the Cornwall Council’s Planning Enforcements Officer listing the concerns raised.

 

  1. j) To consider a response to the AONB survey

The survey was completed at the meeting

 

Normal Standing Orders resumed

 

10a. Accounts and Finance

  1. a) To approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

Total cheques numbered 6794 to 6802 approved and signed at meeting                                      £ 2,774.50

Total cheques numbered 6791 to 6793 paid since last meeting were ratified                 £ 4,159.69

Direct Debits/Debit Card/ Standing Orders shown as paid in May                                                £ 3,074.22

Salaries paid by FPO and transfers 1st June 2015                                                                          £ 3,468.14

Income shown as received during May                                                                            £22,161.78

 

Approval of the payments of accounts proposed by Cllr. Giles. Seconded by Cllr. Hall. All in favour. RESOLVED by the Council.

 

  1. b) To consider the recipient of the funds from St Mawes Co-partnership Housing Society

Cllr. Giles proposed to award the funds of £14 from St Mawes Co-partnership Housing Society to St. Mawes Golden Age under S137 of the Local Government Act. Seconded by Cllr. Warren. All in favour. RESOLVED by the Council

 

It was noted that Cornwall Council has agreed an annual grant of £9,654.30 for 2015/16 towards the street cleaning and that the grant of £332.21 normally paid towards beach cleaning will not be paid this year.

 

10b.     Finance Committee (Appendix 2)

  1. i) To consider the recommendations from the Finance Committee meeting held on 28th May 2015

The Chairman of the Finance Committee, Cllr. Hall presented the recommendations for approval.

  1. a) The Balance Sheet
  2. b) The Income and Expenditure
  3. c) Supporting Statement
  4. d) Sections 1 (Accounting Statements) and 2 (Annual Governance Statement) of the Annual Return for the Financial Year ended 31st March 2015
  5. e) Section 4 of the Annual Return (Bennett Jones and Co report)

 

Cllr. Hall proposed to approve the recommendations by the Finance Committee on item a, b, c, d, and e. Seconded by Cllr. Sadler. All in favour. RESOLVED by the Council

 

  1. f) The Ear Marked Reserves

Cllr. Hall proposed to approve the Ear Marked Reserves as presented by the Finance Committee. Seconded by Cllr. Sadler. All in favour. RESOLVED by the Council

 

  1. ii) To approve the audit for submission to the External Auditor Grant Thornton

Cllr Hall proposed to approve the Annual Return for the financial year ended 31st March 2015 required by Sections 12 and 13 of The Accounts and audit (England) Regulations 2011 and the associated documents as presented for submission to the External Auditor, Grant Thornton. Seconded by Cllr. Warren. All in favour. RESOLVED by the Council

 

(7) Cllr. Hall reported on the cleansing of the parish. The Finance Committee considered that, on the face of it, the current supplier represents the best value for parishioners. It provides a consistent service, with only a few issues, and annual costs increases are limited to RPI movements. The Clerk’s office was asked to look into which other cleansing firms offer similar services, and to clarify the issue of the transfer of undertaking provisions regarding the current operative moving to a new service provider. A discussion followed within the Council with varying opinions.

 

It was noted that the new AON Insurance of £2,095.74, slightly less than last year, due for renewal on 1st June was approved by the Finance Committee. The Finance Committee considered the new format of the policy to be much clearer and included cover for playground equipment etc at no extra charge.

 

  1. Changes to Statutes
  2. a) To approve amendments to the Financial Regulations adopted 5th January 2015

Cllr. Hall proposed to approve the amendments to items 2.2, 6.8, and 7.5 of the Financial Regulations. Seconded by Cllr Black. All in favour. RESOLVED by the Council

 

  1. b) To adopt the Standing Orders approved at the Parish Council meeting held on 11th May 2015

Cllr. Giles proposed to adopt the Standing Orders approved at the Parish Council meeting. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council

 

Members of the Council have completed Notice of Summons confirming how they wish to receive the summons, either electronically or by it being left at their usual place of residence.

 

  1. Millennium Rooms Management Committee and Roseland Visitor Centre Committee
  2. a) To consider the recommendations from the meetings held on 13th May 2015 (Appendix 3)

Cllr. Williams, MRMC and RVCC reported that The RVC Committee has decided to abort the DMS booking system used for reservations. It will continue to run until the end of July 2015 when they have to give the final decision to leave the current contract. A working group has been set up to look at options for a new website.

 

 

 

 

  1. b) To consider the Smart Cornwall Feasibility Study and publicity

The feasibility study has not yet been received. £1,600 has been paid to BRE National Solar Centre which will be refunded by Smart Cornwall who is funding the study.

 

  1. Car Park

To consider the monthly income

  Pay & Display Pay & Display Permits Permits Total
  Monthly Cumulative Monthly Cumulative Cumulative
May-14 17, 914.35 31, 238.95 1, 329.60 21, 280.10 52, 519.05
May-15 17, 254.15 31, 291.50 1, 204.80 16, 794.80 48, 086.30
May 2015 comparable with May 2014      
Up   52.55      
Down -660.20   -124.80 -4,485.30 -4,432.75

It was noted that the figures for 31st May 2014 included an extra days takings of £1,176.

 

The Clerk reported that the new Pay and Display machine is being installed next Monday by the Cale Briparc engineer with the Council’s electrician on site to assist with the installation. The Council agreed to look at options for the old one. In the meantime, it will be stored at the Chairman’s garage.

 

The Clerk reminded the Council that it needs to think about overflow parking during July and August. The Clerk was asked to contact a representative of St Mawes AFC regarding using the football field as in previous years.

 

The Chairman asked to suspend Standing Orders to allow Revd. Boullier to speak on item 16. All in favour by a show of hands

 

  1. St Just in Roseland Church Public Conveniences

To further consider the future financing of St Just Church Public Conveniences

Cllr. Warren reported that positive steps are being made, and that the transition of the Car Park to the PCC is going to take place in time.

 

Cornwall Cllr. German confirmed that the transition is imminent.

 

Revd. K Boullier advised that the PCC would contribute to the running costs of St Just in Roseland Public Conveniences from the funds received from the Car Park. If, and when, the current facilities close then portaloos will be positioned at the top of the Car Park on a temporary basis. The bigger long term vision is to concentrate on a tourism, education, and heritage centre where consequently good for grants are available for such projects. Temporary Tea Rooms will be opening and, in the future, hopefully new public conveniences to be built on the new site.

 

Normal Standing Orders resumed.

 

  1. Parish Council Website

To further consider a Parish Council website

Cllr. Sadler reported that another meeting was held with her and Cllr. Warren. There is a lot of information that requires writing up, which will be available for the next Parish Council meeting.

 

  1. Paddling Board Business on Summers Beach

To further reconsider the request for access for a paddle boarding business

Luke Bosan confirmed that he experienced no complaints or issues last year and that he wishes to continue with the paddle boarding business this summer.

 

  1. Devon and Cornwall Police Consultation

To consider a response to the consultation

The Parish Council suggested to the Clerk that the form is completed solely by her.

 

 

 

 

  1. Correspondence (information only)

2.25 – It was noted that the Highways Manager explained that the Speed Survey Officer considered that location at top of Windmill Hill, St Just in Roseland was too exposed and did not want any damage occurring to the units.

 

  1. Staffing Matters

To receive a report from the Personal Committee

  1. a) To receive a report from the Personnel Committee – No meeting held and nothing to report
  2. b) To consider the additional hour for caretaking

Cllr. Williams reported that, due to the new offices being up and running, it was recommended by the Millennium Rooms Management Committee to increase the caretaker’s hours by one hour per week.

 

Cllr. Williams proposed to approve one additional hour per week for caretaking. Seconded by Cllr Sadler. All in favour. RESOLVED by the Council.

 

The Clerk reported that the Car Park Manager has been signed off sick for at least one month and asked the Council how this should be managed.

 

Cllr. Farmiloe proposed that an advert be placed in the Post Office for a temporary relief assistant for approximately 8 hours a week or in line with the hours the Manager works. Seconded by Cllr Giles. All in favour. RESOLVED by the Council.

 

  1. Agenda items for the next Parish Council meeting – no item put forward

 

  1. Date of next meeting – The next Parish Council meeting will be held on Monday 6th July 2015 at the Parish Millennium Rooms, St Mawes commencing at 7pm.

 

There being no further business, the meeting closed at 10.00pm

 

 

Signed as a true record………………………………………..Chairman Cllr. B Chenoweth

 

Date……6th July 2015………………………………………………………

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