St Just in Roseland Parish Council Minutes – October 2016

 Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes, on Monday 3rd October 2016. The meeting commenced at 7.00pm

 

Councillors Present:

The Chairman Cllr. B. Chenoweth, Cllrs. J. Benney, Farmiloe, R. Giles, R. Hall, P. Salter, P. Teague,

  1. Warren and C. Williams

 

Also Present:

  1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk) Cornwall Cllr. J. German, J Smith (RNDP),

D Spreadborough (Roseland CLT) and 14 members of the public

 

  1. To accept apologies for absence – Cllrs. Black and Sadler

 

  1. Declaration of Interest:
  2. a) Disclosable Pecuniary Interest – None declared
  3. b) Non-Registerable Interest – None declared
  4. c) Of gifts to the value of more than £25 – None declared
  5. d) To consider requests for dispensation on items on the agenda – None declared

 

  1. Open Period – Public Participation Mr McColl asked to speak regarding Chamnery Fair and Mr Chantrill regarding West Warren. It was agreed to lift Standing Orders to allow them to speak within the appropriate agenda item 14a. ii) within planning.

 

  1. Confirmation of the minutes of the Parish Council Meeting held on Monday 5th September 2016

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that, subject to the amended wording in the open period regarding the age of children attending the Youth Club, the minutes of the 5th September 2016 meeting be approved and they were duly signed by the Chairman.

 

  1. Matters arising from the minutes not on the Agenda – for report only
  2. a) The installation of new on-street parking restrictions, change of start date of enforcements and speed reduction on Upper Castle Road, St. Mawes – a site meeting has been arranged with Rupert Spencer on 11th
  3. b) Roseland Outdoor Education Centre – the bid has been submitted to Cornwall Council under the Community Right to Bid Scheme.
  4. c) St Just Lane telephone kiosk – the request that the kiosk remains has been submitted.

 

  1. Report from the Clerk

The Revd. Arwen Folkes has advised that she has received a £700 donation towards the start-up of the St Mawes Youth Club and that she will report the club’s progress after it has been running for a few months.

7. Report from Devon and Cornwall Constabulary No report received

 

  1. Report from Cornwall Councillor

Cllr. German reported that all is quiet at Harbour View, St Just, at the moment; He is unhappy with the Inspector’s appeal decision on Ansells’ at Rosevine; He has met with representatives of the development at Lowen Meadow for which there will be a Public Consultation; He continues to be involved with St Mawes and St Just Heritage Group, and Roseland Community Transport: He will report on the Governance Review at the next meeting; however, it looks likely that the Council Tax will rise by 2% next year.

 

  1. Report from Councillors as representatives of other Committees – no reports

 

AGENDA ITEMS (for decision and discussion)

 

The Chairman asked for the Standing Orders to be lifted to bring forward, and allow open discussion, on items 14a. Planning, 14b. Report from the Roseland Plan and 14c. Report from Roseland CLT. All in favour by a show of hands

 

 

14a. Planning

  1. i) To consider decisions and recommendations from the Planning Committee meeting – no meeting held

 

  1. ii) The Council considered the following planning applications:

PA16/06646 – Chamnery Fair, Trelawney Road, St Mawes (27) – proposed replacement dwelling and detached garage – which has been approved with conditions by Cornwall Planning

 

Mr A McColl, a close neighbour to Chamnery Fair, spoke of his utter dismay regarding the lack of communication between the planners, architects and the applicant throughout the planning process of Chamnery Fair and he will be asking for a judicial review.

 

Mrs L. Dillon, also a close neighbour, supported all that Mr McColl said and advised that said she will also be issuing a complaint to include the lack of fairness, inconsistency in decision making, lack of transparency and clarity, and failure to assess objections impartially.

 

The Chairman advised that the Parish Council has formulated a letter to its ‘Friendly Planning Officer’, Rob Lacey, documenting its disappointment and dissatisfaction with the manner in which it was considered and also the decision in respect of Chamnery Fair.

 

  1. PA16/08175 – West Warren, 17 Lower Castle Road, St Mawes – Listed Building Consent to increase height of chimney stack and pot – Considered by Cllrs. Chenoweth, Giles and Salter who had no objection to the increase in chimney height from 1.7 to 2.2m from the ridge height of the roof. The application was also to be considered at this meeting.

 

Mr A Chantrill spoke of his concerns that the proposed chimney is right outside Yvonne Fuller’s living room window. He added that the plans do not appear to comply with Building Regulations which require, for a thatched roof chimney, the stack to be ventilated top and bottom. This is not shown, and would further detract from the appearance. He circulated an article on HETAS chimneys in Thatched Properties which documented the distance of combustible materials and back ventilation to cool the chimney.

 

Mr B Willis spoke on behalf of St Mawes and St Just Society who had concerns about the increase in the chimney height and how it would affect the balance of the Listed Building. He also drew attention to Mr D Hubbard’s written concern about the unsuitability of the proposed chimney for use on this type of premises.

 

Standing Orders resumed

 

The Chairman advised that the Parish Council can only look at the application that is presented before it and that all regulations to HETAS standards would need to be in place to satisfy the safety and minimise any risk should the wood burning appliance be lit. The issues with smoke pollution had already been addressed and included in the representation.

 

The Chairman reiterated the advice from the Planning Officer that the Listed Building Consent application should only cover issues relating to the impact the proposal has on the historic fabric and character of the Listed Building and its setting within the Conservation Area.

The Planning Officer’s advice on the Planning Application was that, in addition to the impact on the existing building, and surrounding conservation area, it can cover issues of neighbourliness (overshadowing and overlooking). Any issues relating to health concerns would be addressed by Environmental Health.

 

Cllr. Farmiloe proposed that the Parish Council accepts the decision that was already reached by the 3 Councillors. who had originally considered the application. Seconded by Cllr. Giles. 4 in favour that there was no objection to the Listed Building, 3 against, one abstention. The Chairman did not vote. RESOLVED by a majority vote by the Council.

 

 

  1. PA16/08177 – West Warren, 17 Lower Castle Road, St Mawes – proposed increase in height of chimney stack and pot considered by Cllrs. Chenoweth, Giles and Salter who had no objection to the increase in the chimney stack by 18”. However, all had concerns regarding possible smoke pollution. The application was also considered at this meeting.

 

Cllr. Farmiloe proposed no objection to the planning application, seconded by Cllr. Giles. 4 in favour, 3 against and one abstention. The Chairman did not vote. RESOLVED by a majority vote by the Council.

 

The following planning applications were considered and no issues were raised.

  1. PA16/06145 – Nansavallon, 29 Tredenham Road, St Mawes – proposed linked garage, two storey extension, single storey extension and roof alterations – revised plan for the garage – under consideration by the Planning Committee – no objection

 

  1. PA16/07076 – 15 Sea View Crescent, St Mawes– extend existing one-bedroom bungalow to provide second bedroom – considered by Cllrs; Giles, Salter and Benney – no objection

 

  1. PA16/07794 – Pasco’s Boat Yard, St Just – roof alteration – considered by Cllrs. Sadler, Teague and Warren – no objection

 

  1. PA16/07704 – 1 Chapel Terrace, St Mawes – Listed Building Consent for a side extension and minor internal alterations – considered by Cllrs. Chenoweth, Giles and Salter unable to approve in the format presented

 

  1. PA16/07703 – 1 Chapel Terrace, St Mawes – side extension and minor internal alterations – considered by Cllrs. Chenoweth, Giles and Salter unable to approve in the format presented

 

  1. PA16/08696 – Tredym House, Trethem, St Just – proposed extension and alterations – considered by Cllrs. Sadler, Teague and Warren – no objection

 

  1. PA16/08033 – Stanton Barn, Windmill Hill, St Just – erection of garden shed – considered by Cllrs. Sadler, Teague and Warren – no objection

 

  1. PA16/08260 – The White House, Buckeys Lane, St Mawes – rebuild collapsed wall – considered by Cllrs. Benney, Giles and Salter – no objection

 

  1. PA16/08383 – Trevennel, St Mawes – application for approval of reserved matters following outline approval PA13/06394 to reconstruct former workshop and store to create artisan studios and workshop – considered by Cllr. Benney, Chenoweth and Giles – no objection

 

Under delegated powers

  1. PA16/08441 – The Pavilion, Grove Hill, St Mawes – removal of dead Elm trees and reduction of crowns along the line of trees to former height following reduction two years ago – under delegated powers

 

Pre- application advice

  1. 8 Brooklyn Terrace, St Mawes – pre-planning advice for proposed single storey extension – no objection in principle but concerns over there being a right of way where the extension is proposed

 

iii)       To note the decisions of the Planning Authority 

PA16/06248 – Summers, 4 Pedn Moran, St Mawes (25) – construction of replacement dwelling – approved with conditions

 

PA16/06646 – Chamnery Fair, Trelawney Road, St Mawes (27) – proposed replacement dwelling and detached garage – approved with conditions

 

  1. PA16/06572 – 6 Waterloo Close, St Mawes – change existing spar chipped cement render to a painted smooth cement/sand render on all external walls – approved

 

PA16/07029 – Co-op 6 – 7 Kings Road, St Mawes (26) – display of one internally illuminated logo sign – approved with conditions

 

Discharge of conditions

PA16/06635 – Submission of details to discharge condition 2 in respect of Decision Notice PA16/04001 – Co-Op 6 – 7 Kings Road, St Mawes – confirmation that the construction and materials of the timber storage corral are as follows: New 150mm wide and 1700mm tall feather edge timber pales on timber rails finished in dark stain – approved

 

  1. iv) Enforcements

OPEN

EN16/00428 – Lowen Meadow, Upper Castle Road, St Mawes– use of the field for storing boats trailers etc. The land owners have submitted an application to use a small part of this field to store such items. More information was required by 13th September to make the application valid.

 

EN16/00842 – 4A Bohella Road, St Mawes – alleged works not built in accordance with the approved plans PA15/11175; namely size of Juliet balcony – The owners (leaseholder) has to revert the ‘bay window’ back to as approved on the plans or to what it previously looked like prior to any works taking place. Awaiting a compliance visit.

 

CLOSED

ENF16/00161 – Tregear Vean Cottage, St Mawes – closed as the CLEUD application for residential use of this parcel of land was granted as such the caravan, at the time of the officer’s investigation, was to be used as over spill accommodation to the main property.

 

  1. v) To consider planning correspondence – the correspondence lists were considered

 

Standing Orders were lifted to allow the reports in items 14b. and 14c.

 

14b.     Roseland Neighbourhood Development Plan (RNDP)

Jon Smith reported on the first six months of the RNDP since the referendum, during which time the Assessment Group had considered 66 applications. Overall the policies within the plan have been successful in determining planning applications in line with the objective of the plan. However, the plan has been unsuccessful in influencing the appeal decision of Trecarrel in St Just and Ansells in Rosevine and the RNDP has made representation to Cornwall Council requesting they seek a judicial review of the recent decision. He referred to the Affordable Homes numbers using figures supplied by Cornwall Housing, which the CLT has calculated as the ‘true need’ in this parish.

 

The Chairman thanked Mr Smith for his report and congratulated the RNDP on the success of the plan.

 

14c.     Affordable Housing

  1. To receive a report from the Roseland Community Trust (CLT)

David Spreadborough, Treasurer of the St Just in Roseland Community Land Trust (CLT), explained that the CLT is a private company limited by guarantee without share capital and is a registered charity, initially formed in 2007 to oversee the St Just Self Build project, which has been very successful and provided 6 homes so far. It has now been extended to the whole of Roseland, as a major objective of the RNDP, to supply Affordable Housing and the CLT is being developed as a primary method to deliver them. The CLT is working closely with officers from Cornwall Council (CC) and are looking at potential sites which are CC owned assets.

 

The Chairman thanked Mr Spreadborough for his report and passed on thanks to the CLT for all its hard work in extending the initiative for the whole of Roseland to deliver much needed Affordable Homes.

 

  1. To organise a meeting of the community to assess the local need for Affordable Housing
  • To decide when and where to hold a community meeting and who to invite

The Parish Council agreed to defer a decision on ii) and iii) until more information is available on Affordable Homes.

 

 

Normal Standing Orders resumed

 

10a. Accounts and Finance (Appendix 1)

  1. i) To consider Income and Expenditure for September and approve the payments of accounts

The Council was asked to approve the following payments:

The total cheques numbered 7054 to 7069 were approved                               £ 7,625.45

Direct Debits/Debit Card/ Standing Orders shown as paid in September           £ 2,762.62

Salaries for September paid by FPO and transfers 30th September 2016                        £ 3,928.69

Cheque payments paid since the last meeting                                                   £   156.00

Income shown as received during September                                                     £53,390.93

 

Approval of the payments of accounts was proposed by Cllr. Giles. Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.

 

  1. b) To approve the quotation from Roseland Plant Centre for winter planting

Cllr. Salter proposed to approve the quotation from Roseland Plant Centre of £486.67 net, which is the same as previous years, in respect of winter planting. Seconded by Cllr. Hall. All in favour by a show of hands. RESOLVED by the Council.

 

It was noted that the Completion of Audit has been returned by Grant Thornton and will be considered by the Finance Committee and reported on at the next Parish Council meeting.

 

It was noted that the gross interest on the Scottish Widows deposit account is to be reduced from 0.40% to 0.15% from 18th November. This will be considered by the Finance Committee

 

11a.     Car Park (Appendix 2)

  1. i)           To consider the monthly income
  Pay & Display Pay & Display       Permits Permits Total
  Monthly Cumulative       Monthly Cumulative Cumulative
Sep-15 23,369.50 137,731.70       306.00 20,520.80 158,252.50
Sep-16 27,261.20 157,170.31       500.00 22,944.00 180,114.31
  Sept 16 comparable with Sept 15            
  Up         3,891.70 19,438.61       194.00 2,423.20 21,861.81

 

                 
                 
  1. ii) To receive an update on the installation of the credit card payment facility

The payments by credit/debit cards in September was £2,455.60 gross.

 

iii)       To further consider the clearance of the main drains at the top of the car park

The Clerk is to meet with Dave Vincent, Cormac Operations Manager, shortly to assess the main storm drain. The Parish Council asked the Clerk to enquire about flushing through all the storm drains in the car park as they have not been flushed for several years.

 

11b.     St Just Lane Car Park

To consider the 803 surface

The 803 surface has been rolled and will continue to be monitored.

 

Mrs Morse contacted the Clerk regarding the Parish Council’s lease on St Just Lane Car Park as agreed with

her late father, Mr. T Chart, and signed at the November 2011 meeting. She is unable to find the lease and is

chasing Sharp and Rimmer for a copy. The Parish Council has not as yet paid the £1 per annum peppercorn

rent and agreed to pay the £20 for the whole lease in one payment to cut down on the administration.

 

  1. Cornwall Council Enforcements Officer Service

            To consider the new times of the on-street CEO service

It was noted that the CEO service has been from 3-6pm on random occasions lately due to its presence in Portscatho. This will be monitored and taken into consideration in the Service Level Agreement renewal next year. The clerk will question how this could impact on the travel time.

 

  1. St Mawes Public Conveniences

            To receive an update on the payment system

The income for September was £975.15 with 10 hours spent by the Car Park employees.

 

  1. Millennium Rooms Management Committee & Roseland Visitor Centre Committee

To receive a report from the meetings held on 14th September

Cllr. Williams reported that the minutes have yet to be circulated. Therefore, there will be a report at the next meeting.

 

  1. Parish Council Website – www.stjustinroselandpc.com

            To receive an update on the Parish Council Website

The Assistant Clerk met briefly with Russell Curgenven and will work on the website in due course.

 

  1. Cleansing of the Parish

            To further consider the Cornwall Council’s Waste Reduction Incentive Scheme

The Clerk has advertised in the Roseland Magazine that householders local to this parish can collect recycling bags from the Roseland Visitor Centre.

 

  1. Carols in the Castle – 17th December 2016
  2. a) To consider the arrangements for the annual Carols in the Castle event

The Council agreed to the usual arrangements to include St Anthony Noyse, the local Clergy, the schoolchildren and the Roseland Choir.

  1. b) To consider the recipient of the collection at the event

Cllr. Farmiloe proposed that the collection goes to the newly formed St Mawes Youth Club. Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council.

  1. Twinning of St. Mawes with Lezardrieux in Brittany

            To consider the proposal to twin St Mawes with Lezardrieux in Brittany

Cllr. Williams suggested that a small group needs to formed to look at the proposal see what the two communities have in common, culturally and socially, and how they can be linked.  Cllr. Williams will feedback after the St Mawes Day to be held on 18th November.

 

  1. Electoral review proposal for the future size of Cornwall Council

            To consider the proposal by the Electoral Review Panel regarding boundaries

Cllr. German advised that this is separate to the Government Boundary Review. The Parish Council briefly discussed the electoral review panel boundaries but made no decision.

 

  1. 21. Correspondence (information only) no matters were raised

 

  1. Staffing Matters
  2. a)         To receive a report and recommendations from the Personnel Committee No report was given
  3. b) To consider the procedure for presenting matters for resolutions at a Parish Council meeting

The Clerk advised that this was considered and rectified in the minutes of 5th September.

 

  1. Agenda items for the next Parish Council meeting No items were put forward

 

  1. Date of next meeting – The Parish Council meeting will be held on Monday 7th November 2016 in the Parish Millennium Rooms, St Mawes commencing at 7pm

 

There being no further business, the meeting closed at 9.45pm

 

Signed as a true record…………………………………..Chairman Cllr. B Chenoweth

 

Date…………………….7th November 2016

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