Gerrans Parish Council
MINUTES of the Meeting of Gerrans Parish Council
held on Tuesday 2nd February 2016
in the Memorial Hall Annexe
NEXT MEETING – Tuesday 1st March 2016 at 7.30pm in the Memorial Hall Annexe
Cllrs German, Hatwood, Hetherington, Iddison, Meek, Morse, Neal, Taffinder ( Chairman);
CC J German, S Skull (Clerk)
3 members of the public attended.
The Chairman read out a statement in respect of the Openness of Local Government Bodies Regulations 2014 reminding those in attendance and participating in the meeting that they were liable to be filmed, recorded, photographed or otherwise recorded.
APOLOGIES FOR ABSENCE
Cllrs Greenslade, Edwards and Case
DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA
Mrs Brenda Collins said that the view of the bay from New Road was still impeded by the overgrown hedge at the lay by. The clerk said the matter was in hand.
MINUTES OF THE PREVIOUS MEETING
The Council accepted the draft minutes of the meeting held on 5th January 2016 as being a true record. The Chairman signed the minutes.
REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING
The clerk reported:
– he had still received no suggestions from Cornwall Council for a physical remedy to resolve the issue of dangerous parking opposite the Plume of Feathers but was continuing to pursue the matter.
– he had discussed on site the matter of drainage of excess water run-off at the gate at the bottom of New Road car park with Phil White of the National Trust. Mr White had expressed the concern that merely to divert the flow would eventually just carve another fissure running down to the cliff. He had suggested an alternative scheme using a gulley drain at the top of the steps and was preparing a job specification and quote for the job. Mr White had said similar systems were being successfully employed at Pendower and Towan.
– he had contacted 3 contractors about the required tree surgery in the Parish and was awaiting quotes.
– he had replied to the letter from the Head Teacher and Chair of Governors of Gerrans School. His reply had been acknowledged and there had been no further developments.
- Letter from Mr David Hall
Mr Hall is co-ordinator of the Wild Roseland Ecology Group and has invited the PC to be involved in that Group’s Wild Flower Project. He has offered to attend the PC meeting on 1st March to address parishioners on the subject and to answer any questions. It was unanimously agreed that the clerk should reply to Mr Hall, inviting him to do so. Action clerk
- Notification from Cornwall Council
Invitation to comment on a proposed submission document involving significant changes to the Draft Local Plan. The consultation runs until 7th March. The clerk was asked to make this an agenda item at the next meeting. Action clerk
- Gerrans Church Christmas Tree Festival
“Thank you” cards from Jenny Keymer and Rev Jill Edwards for the PC’s contribution. The tree was donated by Cllr Taffinder and decorated by Cllr Neal.
|PA16/00225||Conversion of detached domestic store to full time residential unit.
40, Churchtown Road
5:support, 2: object
1: abstain (Cllr Meek)
|PA16/00548||Non material amendments to two windows at 7 Wellington Terrace||Majority support:
1: Object (Cllr German)
|PA16/00717||Amendment to PA15/08536. Change of internal alterations at Pendennis, New Road.||Majority support:
6: support, 1: object
|Application||GPC comment||CC Decision|
|PA15/11135 – Quay house, Portscatho||Majority support||Approved|
Nothing to report
Community Assets Listing
The clerk reported that he had received confirmation of the official listing of the Heritage Centre as a Community Asset.
Cornwall Council’s Local Devolution Fund
Cllr Hetherington said that the next meeting of the Community Network Panel would be considering this, and looking for an indication of the nature, location, purpose and likely benefit to the community of any projects nominated. Cllrs Hatwood and Iddison said they would liaise and bring a proposal in respect of the Fishermen’s Shelter to the next meeting. CC Julian German suggested the PC could look to take on the freehold of the Centre and surroundings, as devolution was at the core of the scheme. The clerk was asked to make preliminary enquiries in this regard. Action clerk
Playground adjacent to Gerrans School
The clerk said he was in correspondence with Cornwall Council (CC) over the question of a dormant lease which the PC has historically held, but on which no rent has been paid for some years. CC were asking whether the PC wished to continue its tenancy or perhaps apply for the freehold of the land. After debate, Cllr Hatwood proposed (seconded by Cllr Iddison) that the PC declare itself in principle in favour of taking on the freehold. Voting was 7 to 1 in favour so the clerk was asked to communicate this to CC. Action clerk
Truro and the Roseland Network Community Panel
Cllr Hetherington had attended the latest Panel meeting and reported that mostly issues not directly affecting this Parish were discussed, apart from the Devolution Fund. More generally, observations were welcomed on the provision locally of adult social care. The clerk reminded the meeting that the Panel’s meeting on May 17th was booked in at the annexe at Gerrans Parish Memorial Hall.
COMMITTEE REPRESENTATIVE REPORTS
There were no reports which did not feature in other agenda items.
CHURCH CLOSE OPEN SPACE LAND
The clerk reported that completion date for the lease on the extra parcel of land was now set for 10th February.
The clerk also presented a quote for the ongoing grass management at the site. No other tenders had been received. Cllr Iddison declared a non registerable interest in that the contractor concerned also did work for his business. Cllr Hatwood proposed (seconded by Cllr Hetherington) that the quote be accepted and a contract awarded for 12 months during which performance would be monitored, and at the end of which the situation would be reviewed. Cllr Iddison did not vote, and the proposal was unanimously supported by the remaining Councillors.
PARISH CAR PARKS
The clerk reported he had still received no formal offer from Cornwall Council in the matter of lease review or freehold transfer. It was agreed that on receipt of any offer, a joint meeting of the Car Parks and Finance Committees should be called to consider it, and the matter should again be on the agenda at the next full meeting. Action clerk
PORTSCATHO PUBLIC CONVENIENCES
The clerk said the final engrossed version of the main lease on Portscatho toilets had now been signed and returned to Cornwall Council.
Cllr Iddison reported he had as yet made no progress in discussing with residents the possibility of installing some sort of lighting on the footpath between Churchtown Road and California Gardens. It was agreed to put the matter on the next agenda. Action clerk
The clerk reported that all payments submitted for approval were materially within budget, or within forecast and agreed contingency levels where actual figures were unknown at the time of setting the budget.
ACCOUNTS FOR PAYMENT
It was resolved that the outstanding invoices totalling £4,122.59 (including VAT of £389.06) be paid. A schedule of these payments is available from the clerk.
The reconciled bank balance as at 25th January was £48,147.43
REVIEW OF BUDGET FOR 2016 / 2017
Cllr Taffinder reported that the Finance Committee, at their meeting on 26th January, had reviewed the final budget for the financial year ending 31st March 2017 and its accompanying notes, copies of which had since been forwarded to all members. She proposed (seconded by Cllr Hetherington) that the budget be approved. Seven Councillors voted in favour and Cllr German abstained. Budget approved.
OTHER PARISH MATTERS
- Any urgent business
- Matters to be included on the next agenda
– None other than as minuted previously.
- Minor items for report
Cllr German reported that a fallen tree was obstructing the path from Treventon Road to the cricket field. The clerk said he would investigate. Action clerk
Cllr German also enquired whether the exterior perimeter of Gerrans Green could be sprayed against weeds.
Cllr Hatwood reported the continuing erosion of the bank in front of Nos. 1 and 2, Springfield.
The meeting closed at 9.05 pm