Konsel Pluw Erens
Gerrans Parish Council

MINUTES of the Meeting of Gerrans Parish Council
held on Tuesday 4^th June 2019 at 7.30 pm in the Memorial Hall Annexe

NEXT MEETING – Tuesday 2^nd July 2019 at 7.30pm in the Memorial Hall Annexe

Present:

Charlotte Taffinder (Chairman) (CT),Ralph German (RG), Will Gill (WG), Kate Greet (KG), Helen Hastings (HH), Rick Iddison (RI), Nev Meek (NM), Val Neal (VN); Steve Skull (Clerk), CC Julian German (JG)

2 members of the public attended.

061901

APOLOGIES FOR ABSENCE

Cllrs Richard Cochrane, Mary Watson.

RESOLUTION TO APPROVE ABSENCES

Proposed RG, seconded KG. Agreed unanimously.

061902

DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA

– None

061903

PUBLIC PARTICIPATION

Mr Steve Hooper mentioned the decision in the recent planning application re the Old Coach Garage, Gerrans. He said the PC’s objection was made on inadequate planning grounds and suggested a future approach might be to support but express individual concerns in such cases.

NM said this had been tried in the past but such concerns had tended to be ignored.

RG said the Parish Councillors should familiarise themselves thoroughly with the RNDP guidelines.

061904

MINUTES OF THE PREVIOUS MEETING

The Council unanimously accepted the draft minutes of the Annual Parish Council Meeting and the Annual Parish Meeting, both held on Tuesday 7^th May 2019 as being true records. (Proposed RG, seconded WG). CT signed the approved minutes.

061905

REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING

The clerk reported he had been advised by the Area Steward of the Highways Agency that a budget had been made available for the renewal of the double yellow lines at Porthcurnick, and that the work would be carried out before the peak holiday season.

He also reminded Councillors of a Cluster Meeting of the Roseland Parish Councils to be held on Wednesday 26^th June. KG, HH and NM asked whether it was possible at this stage to make suggestions for further agenda items. The clerk said he would enquire. Action clerk

HH said the manager of Gerrrans allotments had mentioned there were two half-plots available for rent.

061906

CORRESPONDENCE RECEIVED

1. Cornwall Council

Invitation to a workshop: “Environmental Growth for Rural Parishes” to be held on Wednesday 12^th June. NM said it was possible he would be able to attend on behalf of the PC. Members agreed that Cllr Richard Cochrane would probably be keen to attend also.

061907

PLANNING MATTERS

(a) APPLICATIONS

The PC considered 1 new application. This is outlined below and detailed comments are noted on the Cornwall Council planning website.

Application	Description	PC decision
PA19/03751	The Boathouse Restaurant, Portscatho	Majority support: 7 support, 1 abstain.

 

Members also considered a request for informal pre-application advice from the owners of “Barn A”, Treloan Lane re their plans for a proposed extension. The clerk was asked to reply that the PC would be unlikely to support the plans as presented as the extension would be inappropriate on the grounds of scale. Action clerk

(b) DECISIONS

Application	GPC comment	CC Decision
PA19/02004 re The Old Coach House, Gerrans	Object	Approved
PA19/02982 re Trewince Manor	Support	Approved
PA19/02496 re 17 The Lugger, Portscatho	Support	Approved
PA19/01418 re Land West of Chapel House, Gerrans	Object	Refused
	Support	Approved

(c) ENFORCEMENT MATTERS

– Nothing to report

(d) OTHER PLANNING MATTERS

KG gave a report of a conversation she had had with a Planning Officer regarding the format of GPC responses to CC. The Officer indicated that GPC should explain the reasons for recommendations and where appropriate make suggestions for amendments that might be acceptable under the 5-day protocol.

Councillors also agreed there should be some feedback when CC’s decisions differ from GPC’s recommendation, e.g that GPC had agreed to disagree under a 5-day protocol (as for ‘Old Coach House’) or perhaps that there was a key policy point to note.

There was also discussion as to whether Councillors should read all Planning Officers’ reports and decision notices even though they are not circulated or discussed at meetings.

061908

COMMITTEE REPRESENTATIVE REPORTS

WG had attended the recent EGM of Percuil River Moorings Ltd and reported that a new director/member had been co-opted

NM had attended the most recent meeting of the Memorial Hall Committee and reported that the Committee was exploring the possibility of extending the surgery upwards, and also of providing disabled access to the annexe.

NM also reported on the most recent Police Liaison Group meeting. He said the provision of Parish-specific special constables was still under discussion and it was mentioned there was no Neighbourhood Watch co-ordinator on the Roseland. It was further noted that there had been no increase in Police numbers on the Roseland despite a rise in Council Tax specifically for this purpose and the increasing crime rate. RG proposed the clerk be asked to write to the Chief Constable to enquire when an increase in Police numbers might be expected. Seconded VN and unanimously agreed. Action clerk

061909

LOCALISM

– No issues raised

061910

ENVIRONMENTAL MATTERS

HH reported on the most recent meeting of the REACT group, at which its structure and organisation was approved and she was appointed Secretary, and Cllr Richard Cochrane Chairman. Future meetings would be held on the last Tuesday of every month. REACT would also be contributing a regular monthly article in “Roseland” magazine.

061911

ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2018/2019

INTERNAL AUDIT REPORT

The clerk produced for review the previously circulated report of the PC’s auditors following their independent internal audit examination, undertaken in respect of the PC’s accounting records and system of internal control for the year ended 31^st March 2019. The stated conclusion of the auditors was that the PC has maintained an effective and accurate system of control, and that the control objectives have been met to a high standard. The auditors further commended the clerk for his meticulous compilation, maintenance and accuracy of Parish records.

ANNUAL ACCOUNTING STATEMENTS

The clerk presented for review the previously circulated Annual Accounting Statements for the year ended 31^st March 2019.

Both the internal audit report and the Annual Accounting Statements were unanimously approved (proposed WG, seconded HH)

061912

FINANCIAL MATTERS

ACCOUNTS FOR PAYMENT

The clerk reported that all payments submitted for approval were materially within budget, or within forecast and agreed contingency levels where actual figures were unknown at the time of setting the budget.

It was resolved that the outstanding invoices totalling £4,971.04 (including VAT of £166.86) be paid. A schedule of all the payments is available from the clerk.

BANK RECONCILIATION

The reconciled bank balance as at 25^th May was £52,989.33.

061913

OTHER PARISH MATTERS

1. Any urgent business

– None

2. Matters to be included on the next agenda (not heretofore minuted)

– Co-option of new member

3. Minor items for report

RG said he had been asked whether the time limit for parking in the Square at Portscatho could be extended from one hour to two. CT said this was not within the PC’s powers. Cornwall Council administered the parking scheme and any alterations would require a new Traffic Regulation Order, which could be requested but would be subject to a public consultation period and high administration costs.

VN said the Valerian plants in the verge below Springfield were obstructing the pavement for those with prams or buggies.

HH said there would be a public site meeting held by the architects of the proposed Pink Hotel scheme at Pendower on Wednesday 3^rd July.

RG also said the number 40 had been erased from the speed limit sign at Trewithian. He had reported it to Cornwall Council.

 

The meeting closed at 8.43 pm