MINUTES OF MEETING: THURSDAY 23 FEBRUARY, 7.15pm,

THE READING ROOM, RUAN LANIHORNE

PRESENT
Councillors (Cllrs): Paull (Chairman), Conbeer, Giles, Farr, Larter, Wasley and Watson.
OPEN FORUM
There were no items raised in the open forum.
1. APOLOGIES
Cllr Julian German, Cornwall Council.
2. DECLARATIONS OF INTEREST
None.
3. MINUTES OF THE LAST MEETING
The minutes of the meetings held on Thursday 26/01/2012 had been previously distributed to the Parish Council (PC) and posted on the Parish noticeboards. The minutes were accepted as true records of the meeting.
4. MATTERS ARISING FROM THE MINUTES (not on the agenda & for report)
Cllr Larter had a meeting with Mr Patrick Rigley, the Reading Room Committee (RRC) Chairman, to discuss the relationship between the PC and RRC. The outcome was the continuation of a good on-going working relationship between both parties.
All other matters arising from the meeting of the 26/01/2012 were addressed in the following items.
5. CORRESPONDENCE – All other dealt with in other items.
PC email correspondence received and processed by the Clerk is increasing. It was resolved by Cllrs that the Clerk may reduce reported correspondence to: meeting dates, training opportunities and items specifically relating to the Parish.
‘Friends of Pendower Beach’ have requested the contact details of Cllrs. It was resolved that this would not be appropriate.
From 01/03/2012, Cllr Julian German will become portfolio holder for Localism, Sustainability and Devolution; Cllr Steve Double becoming portfolio holder for Environment, Heritage and Waste Management.
The Town and Parish Council Cornwall Conversations events will be held at: Launceston, 05/03/2012; Newquay, 08/03/2012; Helston, 26/03/2012; Saltash, 29/03/2012.
Shelter and Cruse Bereavement Care charities requested donations from the PC. It was resolved by Cllrs that the PC cannot donate precept money to charities not specifically related to the Parish.
The Clerk will arrange for meeting minutes to be posted online on the Cornwall Council and the Roseland Online websites.
6. 6. READING ROOM (RR) REPORT
The new section of RR floor has been laid. The kitchen in the RR needs to be reattached, the walls painted and the floor sanded, with the work continuing the weekend of 03/03/2012. Cllrs were unanimous in their gratitude to the RRC for their hard work.
It was resolved by Cllrs that the PC wishes to receive a copy of the most recent RRC meeting minutes prior to the commencing PC meetings so the PC can be better informed and more help to the RRC.
It was resolved by Cllrs that the RRC will be required to directly pay for the water, electricity, business rates and fire extinguisher bills, with the bills being forwarded to the RRC Treasurer by the PC Clerk, rather than the current system of reimbursing the PC.
7. PLANNING
PA11/05772 for The Old Coal Yard Ruan Lanihorne Cornwall has been approved by Cornwall Council (change of use of nine holiday units to nine permanent residential units). The Clerk will provide the Notice of Conditions in the next PC meeting.
Cllr Giles reported back to the PC following his study of the Planning Future Cornwall documents (Part of the ‘Core Strategy’ consultation process) provided to the PC for review. The documents are based on large-scale developments for housing and renewable energy projects and they show significant areas of potential development around Truro, but no development in Ruan Lanihorne Parish. The documents contain questionnaires for the PC to answer; however Cllrs agreed there is little information on the environmental/social impacts of the potential development schemes to enable Cllrs to give educated responses, and no information on how the answers given may impact on the Parish. It was therefore resolved that the Clerk will write to Cornwall Council for guidance and to request whether a broad response from the PC could be considered.
The Clerk provided Cllrs with the Cornwall Rural Council Core Strategy questionnaire which was completed.
8. FINANCE
PC Accounts Status: balance b/f: £3,374.20; balance reconciled = £2,482.43 (-£891.77 for Build Supplies Ltd)
RRCAccount Status: balance b/f: £974.78; balance reconciled = £961.69 (SWW Bill).
Payments from PC (cheques): EDF Energy Bill: £38 (RR); Clerk Wages for 7 weeks: £193.85; Maen Karne for RR Repairs £148.26.
Income into PC: RRC invoiced for RR South West Water Bill (awaiting payment): £13.09.
Review of Accounting System undertaken by Clerk and new Cash Book Spreadsheet produced.
Internet Banking form received from HSBC.
It was proposed and seconded by Cllr Larter and Cllr Paull, respectively that the Clerk may be paid by standing order; however the Cornwall Association of Local Councils (CALC) will be contacted to insure this is permissible.
9. HIGHWAYS & FOOTPATHS
The Treworga, Ruan High Lanes and Gonitor stretches of road have been inspected by Cornwall Highways and are approved for resurfacing in the new financial year. Cornwall Highways were also contacted regarding the potholes at the stretch of road at Lower Treviles. Cllrs requested Cornwall Highways are also contacted regarding the road at the bottom of Dawes Hill.
10. HEALTH, SAFETY & ENVIRONMENTAL ISSUES
None.
11. REPORTS FORM MEETINGS ATTENDED BY COUNCILLORS
Cllr Giles attended the Truro & Roseland Community Network Panel Meeting (21/02/2012). The main outcomes were the appointment of a Chair and Vice Chair; Feock Parish will be conducting public meetings for the development of a Neighbourhood Development Plan in response to the Core Strategy consultation. A Neighbourhood Development Plan is not considered appropriate for Ruan Lanihorne as there are no plans for Large Permissible Developments in the Parish.
12. DIAMOND JUBILEE
Cllr Farr investigated the purchase of Jubilee mugs for gifts to the children (under 16) of the Parish and for purchase by other Parishioners. Cllrs chose a design which includes the words ‘Ruan Lanihorne’ which will cost £2.60/mug plus carriage. It was proposed and seconded by Cllrs Wasley and Conbeer, respectively, that 50 mugs be purchased (~22 for children and 28 for sale). Cllr Farr will action the purchase via a cheque organised by the Clerk.
The RRC will be holding a Cream Tea at 4pm 05/06/2012. This will be followed by a Beacon Bonfire at Burruppa Farm in the evening (time TBC).
Mrs Giles wrote to request the PC assist in the funding for the planting of 5 Himalayan Birch trees by the Ruan Lanihorne sign at the northern entrance to Ruan Lanihorne. It was resolved by Cllrs that the PC would fund the planting of one tree but that it must be a native species.
The Village Green Group has requested that the Ruan High Lanes Commemorative tree be a native Crab Apple. The trees and their locations in Ruan Lanihorne and Treworga have yet to be decided. The Clerk needs to produce public notices for Parish noticeboards and for the Roseland Magazine to promote public interest in this.
13. DATES & START TIMES OF 2012’s MEETINGS
The next meeting will be 7pm 22/03/2012. The Clerk and Chairman will decide the remaining 2012 dates.
14. FUTURE AGENDA ITEMS
The potential for hosting a Cluster Meeting.

The meeting closed at 10.23pm