Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 6th February 2012. The Meeting commenced at 7pm.

Councillors Present:
The Chairman Cllr. A. K. Warren, Cllrs. R. G. Baylis, J. Benney, A. M. Chart, B. Chenoweth, G. Chenoweth, P. Farmiloe, R.E. Giles, P. J. Salter, P. Teague and C. Williams

Also present:
Cornwall Councillor J. German, S. Penhaligon (Clerk), S. Batkin (Assistant Clerk), 1 member of the public

1. Apologies for absence: – None

2. a) Declaration of Interest: – None
. b) Of gifts to the value of more than £25. – None

3. Open Period – Public Participation – None

4. Confirmation of the minutes of the Parish Council Meeting held on 9th January 2012
The Council RESOLVED, by a show of hands,that the previously circulated minutes be approved and they were duly signed by the Chairman.

5. Matters arising from the Minutes not on the Agenda – for report only

a) Registration of the Permissive Path to Recreation Ground with the Land Registry
This matter is ongoing with the solicitor who is trying to ascertain the ownership of the path.

b) Notice board in Polvarth Road
The Clerk is awaiting a response from the representatives of the late owner’s estate.

c) Tavern slipway boat storage
The Council instructed that the Assistant Clerk arrange for the parish council’s handyman to undertake the work to move the anchor rings in the wall at Tavern slipway. The abandoned boat and launching trolley have been duly advertised, therefore the Council instructed Cllr. Baylis to arrange for the sale of the launching trolley and the Clerk to arrange for the collection of the boat for disposal.

6. Report from the Clerk
The Clerk has received confirmation from Cornwall Council’s Neighbourhood Steward that the damaged fence at Mill Hill will be repaired when there are workmen in the area. Work is underway to trim vegetation in The Square, St Just, and along the boundary of St Just Lane car park. Cornwall Council’s Highways Department have been notified of the damage to the surface of the main road in the area of The Square, St Just, thought to have been caused by contractors carrying out work in the area. The Clerk is arranging for the urgent repair of the water leak in the entrance to St Mawes car park but is being frustrated by conflicting information from South West Water. The Clerk is insisting that the repairs must be carried out and the matter of ownership resolved at later date. Notice has been received of the Cornwall Association of Local Council’s AGM on February 29th at 7.30pm at County Hall.

7. Report from Devon and Cornwall Constabulary – None received

8. Report from Cornwall Councillor
Cornwall Cllr. German congratulated the team at the Roseland Visitor Centre for the very successful inaugural meeting of the RVC members group and the map launch.

9. Report from Councillors as representatives of other Committee
Truro and Roseland Community Network – Cllr. Salter and the Assistant Clerk
It was agreed that the network should continue to meet in its current format and that a chairman should be elected from the town/parish councils for an annual term.

AGENDA ITEMS – for discussion/decisions

The Chairman consulted with Councillors to allow standing orders to be lifted in order to bring forward item 12. Planning. All in agreement.

12. Planning
a) To consider the meetings of the Planning Committee held in the period 4th January to 30th January. – There were no meetings in this period

b) The Council considered the following planning applications:

Following an indication that a member of the public wished to ask a question the Chairman adjourned the meeting.

The meeting was resumed.

33. 07642 Barn at Messack House. Conversion and alteration of redundant agricultural building to form dwelling to be used for holiday letting purposes, with associated works. The Council agreed that Cllr. Warren should speak on behalf of the Parish Council objecting to the proposal at Cornwall Council’s Central Sub Area Planning Committee at the meeting on the 15th February 2012.

47. 10043 Porthcuel Trelawney Road. Proposed ground and first floor extensions and remodelling of Porthcuel (resubmission). Following a review of the planning officer’s recommendation to approve the planning application the Parish Council maintained its objections to the proposal but agreed to accept the decision of the planning officer.

50. 10525 Jims Cottage 3A Carrick Way. Certificate of lawfulness for existing use to allow unrestricted occupancy of Jims Cottage. Considered by Cllrs, Benney, Giles, Salter. No objection

51. 09509 Land Adjoining Trevinnick Meadow Portscatho. Demolition of existing garage and erection of proposed stable block and farm building. Considered by Cllrs. G. Chenoweth, Teague, Warren. No objection

52. 09270 Brackley Cottage 2 Kings Road. Single storey rear extension. Considered by Cllrs. Farmiloe, Giles, Salter. No objection

53. 00174 Windrush St Austell Row. Extension of time of PA31/2163/08/R for replacement dwelling approved on 13/02/2009. The Council instructed the Assistant Clerk respond to the consultation that: – The Council maintains its original objections to the application PA31/2163/08R. The Parish Council acknowledges the application for an extension of time on the assurance that there is no change to the scheme as agreed in the original permission. The Parish Council requests that it is kept informed of any changes to the plans as permitted in PA31/2163/08R.

54. 00154 Carwarthen Farm St Just In Roseland. Certificate of lawfulness application for the existing use of land for the stationing of a mobile home for residential purposes. Considered by Cllrs. G. Chenoweth, Teague, Warren. No objection.

c) To note the decisions of the Planning Authority

40. 08593 and 08592 Lislee, Tredenham Road. To replace single storey utility room located on north-west rear/side of property with new and extended single storey utility room . Approved

45. 09677 and 09580 8 Lower Castle Road. Consent for replacement summerhouse studio annexe providing overspill/ancillary accommodation to dwelling with associated garden landscape works, Approved with 3 conditions.

46. 10084 Land Adjacent Peneglos Riviera Lane. The erection of a single storey timber summerhouse. Approved with 2 conditions.

49. 10486 Braganza Grove Hill. Crown reduce 2 Sycamore trees to 9.1 metres high within the Conservation Area. Approved.

d) To note planning correspondence received. – None

10. Accounts and Finance

Approval of the payments of accounts proposed by Cllr. Chart and seconded by Cllr. Giles
All in favour. The Council RESOLVED to approve payments of accounts.

b) To further consider the on-street enforcements in St Just and St Mawes and the speed reduction to 30mph on Upper Castle Road
Following a discussion of the revised schedule of costs, circulated at the meeting, which can be summarised as:
the possibility of future financial assistance from Cornwall Council
the possible future reduction in the costs of obtaining traffic orders
the scheme not being included in the 2012/13 budget
Cllr. Chart proposed that the work be held over due to the cost and no provision being made in the budget, seconded by Cllr. Baylis. 9 in favour, 2 abstentions. RESOLVED by the Council.
Cllr. Williams asked that the Council makes provision for the work in the next year’s (2013/14) budget.

c) To consider the offer of a £75 sponsorship package request from the Friends of the Fal River Festival under the Local Government Act 1972 S 144, Promoting Tourism
Cllr. Giles proposed that £80 sponsorship be given to the Fal River Festival. Seconded by Cllr. Williams. All in Favour. RESOLVED by the Council.

d) To consider the offer of EDF Energy fixed costs
Following a review of the price and terms for a three year fixed contract for energy supply from EDF, as negotiated by the Clerk, Cllr. Baylis proposed that the contract be taken up. Seconded by Cllr. B. Chenoweth. All in favour. RESOLVED by the Council.

11. Finance Committee
a) To consider the recommendations from the Finance Committee regarding the tenders for the Maintenance Contracts – Footpaths, grass cutting and weed spraying and Bohella Bank
The tenders were duly opened and scrutinised prior to the meeting by Cllr. Warren Chairman of the Council, Cllr. Baylis, Chairman of the Finance Committee and the Clerk. A summary of the tender responses was circulated at the meeting. After consideration of the tenders and taking into account price and value Cllr. Baylis proposed that the following maintenance contracts be awarded for 2012-15
Weed spraying – Ben Taylor
Grass Cutting – Glyn Tucker
Footpath Maintenance – Luke Dunstone
Bohella Bank – Luke Dunstone
Seconded by Cllr. Giles. All in favour and RESOLVED by the Council.

Cllr. Giles thanked Cllr. Baylis, Cllr. Warren and the Clerk for their work on behalf of the Council. The Chairman asked that a letter of thanks be sent to Mr. D. R. Johns to mark his retirement.

b) To further consider the quotations from SSE Contracting regarding lighting maintenance proposals
Cllr. Baylis explained the three options for the future supply and maintenance for the 41 street lights for which the parish council is responsible. Cllr. Baylis asked councillors give further consideration to his report and look at examples of the proposed street lights with a view to making a decision at the next meeting. Cllr. Salter asked that it be noted that he supports the transfer of the lights to Cornwall Council as he will not be attending the next meeting.

12. Planning – This item was moved forward in the agenda

13. Millennium Rooms Management Committee
Cllr. Williams reported a very successful event to mark the launch of the Roseland Visitors Centre (RVC) members group and the, map thanks to the excellent work of the Roseland Visitor Centre Manager, Assistant Manager and supporters. Changes to storage arrangements have been agreed with leaseholders that will allow the creation of a temporary office. It has been decided no to create a doorway into the storeroom from the RVC due to the costs of moving the electric boxes.

14. Car Park
a) To consider monthly income

b) To consider the recommendations from the Car Park Committee meeting held on 22nd January 2012 Appendix 2
Following discussion of the recommendations made by the Car Park Committee in the meeting of the 22nd January 2012, Cllr. Giles proposed that the Parish Council endorsed the recommendations as given below (references to minutes of Car Park Committee meeting).
9. That the parking charges remain unchanged for the next financial year
11. That quotations are obtained for maintenance to St Mawes car park, to include patching and lining as detailed in the minutes of the meeting
14. Not to look at installing CCTV at this present time
Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

The Parish Council noted the following actions that are ongoing and for report back to a future meeting:
5c)Temporary repairs have been made to the pipe from Place Road but a permanent fix is required
7. A second draft of the committee’s constitution has been prepared and will be circulated
8. A second draft of the St Mawes and St Just Lane car park risk assessments has been prepared and will be circulated
13. Procedures for the car park offices are in the process of being drawn up and will be circulated

The following item was not on the agenda but was noted by the Council to allow action to be taken.

Cllr. Baylis reported that he has been notified by Cornwall Council of a reduced hourly charge for the civil enforcement service. Cllr. Baylis sought the view of the Council on keeping the programme of visits the same as in 2011 and having a new service level agreement drawn up. The Council was in agreement that Cllr. Baylis should take this matter forward as described.

15. Housing Group
To consider the feedback from the Housing Group meeting held on 30th January 2012
The Council welcomed the opportunity for early engagement with agents for the potential housing schemes in St Mawes and St Just and instructed the Assistant Clerk to forward a summary of the Council’s comments and concerns to the agents.

16. Public Toilets
a) To further consider the future financing of the fixed costs and cleansing costs of St Just Church Public Conveniences from 1st April 2012
Cornwall Council has confirmed that funding for fixed costs and cleansing costs of St Just Church Public Conveniences will stop from 1st April 2012 but there will be a short transition period whilst assets are transferred from Cornwall Council. A working group of representatives from the parish council and the church will continue to meet with Cornwall Council to develop options for keeping the toilets open. The Parochial Church Council working group will report back to a future meeting.

b) To further consider the future financing of the increased cleansing costs of St Mawes Public Conveniences from April 1st 2012
Investigations are underway to look at ways of managing the costs of cleansing such as by pooling resources for a geographical area.

17. Procedures for Parish Council meetings
To further consider the procedures for Parish Council meetings
This item is deferred until a future meeting.

18. Cornwall Council’s Core Strategy Public Consultation
To further consider the Parish Council’s response to the Public Consultation
The Chairman asked councillors to review the documents currently in circulation and pass their comments back to the clerk’s office for collation and review prior to a response being made to Cornwall Council by the deadline of Friday 2nd March.

19. St Just signage
To consider funding a name sign to be erected in St Just Square
Cornwall Council will be installing nameplates to mark the locations Windmill Hill and Trethewell. Investigations by Cornwall Council show that The Square is not an official address and as such no nameplate can be installed by Cornwall Council. Discussions took place about installing a local sign but there was no will to move forward with this suggestion.

20. Cornwall in Bloom
To consider entering Cornwall in Bloom
The Chairman asked the Clerk to circulate information about this event to the relevant parish groups.

21. Correspondence (information only)
The Council noted a number of items of correspondence, there were no actions arising.

22. Staffing Matters
a)To consider the report and recommendations from the Personnel Committee Appendix 3
The Chairman of the Personnel Committee summarised the minutes of the Personnel Committee meeting of the 9th January, previously circulated, and reported that procedures are being developed for staff appraisals.

b) To further consider a replacement Member to the Personnel Committee
Cllr. Warren proposed that Cllr. B. Chenoweth become a member of the Personnel Committee, seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

Date of next meeting: To be held onMonday 5th March commencing at 7pm in the Millennium Rooms St Mawes

Items for the next agenda –
Street lighting supply and maintenance proposals

There being no further business, the meeting closed at 10:10pm

Signed………………………………………Chairman

Date…………………………