MINUTES OF MEETING: THURSDAY 22 MARCH, 7.00pm,

THE READING ROOM, RUAN LANIHORNE

PRESENT
Councillors (Cllrs): Paull (Chairman), Conbeer, Giles, Farr, Larter and Wasley.
OPEN FORUM
There were no items raised in the open forum.
1. APOLOGIES
Cllr Watson.
2. DECLARATIONS OF INTEREST
None.
3. MINUTES OF THE LAST MEETING
The minutes of the meeting held on Thursday 23/02/2012 had been previously distributed to the Parish Council (PC) and posted on the Parish noticeboards. It was proposed and seconded by Clls Giles and Larter, respectively, that an amendment to Item 7 Planning should be made, with the minutes reading, ‘…significant areas of potential development around Truro, but no development in Ruan Lanihorne Parish’. With this amendment, the minutes were accepted as true records of the meeting.
4. MATTERS ARISING FROM THE MINUTES (not on the agenda & for report)
All matters arising from the meeting of the 23/02/2012 were addressed in the following items.
5. CORRESPONDENCE – All other dealt with in other items.
Cllr Watson wrote to Cllrs to give his notice of retirement, with immediate effect. Cllrs expressed their sadness and gratitude for all of Cllr Watson’s dedication and generous help over the last 35 years.
Devon and Cornwall Police responded to the PC following Cllr Giles’ report regarding the theft of the plaque from the Quay, which was placed by the Parish in commemoration of the millennium. The letter states that at present there are no active lines of enquiry to enable the pursuit of the case. It was proposed and seconded by Cllrs Larter and Giles, respectively, that the matter be an agenda Item in April 2012’s meeting.
The PC meeting minutes are now being posted on the Roseland Online website.
St Johns Ambulance wrote to the PC to advertise the opportunity for the PC to purchase a defibrillator for approximately £1,000. It was proposed and seconded by Cllrs Paull and Wasley, respectively, that the PC should not purchase a defibrillator due to the speed in which both the Veryan and St Mawes Fast Response Units are able to attend emergencies in the Parish (approximately 8 minutes).
Training on Preparation for the End of Year – Audit and Accounts was advertised by the Cornwall Association of Local Councils (CALC) for £15+VAT. It was proposed and seconded by Cllrs Larter and Farr, respectively, that the Clerk attends the training.
6. READING ROOM (RR) REPORT
The works on the RR floor are nearing completion, with a small amount of work outstanding on the skirting boards; filling and painting (to be completed mid-March 2012). There are minor repairs to be completed on RR roof. A health and safety risk assessment and PAT testing are to be carried out on RR after repairs are completed.
The RR Committee (RRC) is starting plans for village fete and duck race to be held on Saturday 19 August 2012.
The RRC agreed to their meeting minutes being issued to the PC Clerk to pass onto Cllrs in time for the commencing PC Meeting. Cllrs Farr and Wasley proposed and seconded, respectively, that the PC issues its meeting minutes to the RRC in time for their commencing meetings to enhance communications.
Cllrs discussed the current and resolved financial arrangements between the PC and RRC. It was concluded that CALC should be contacted to ascertain the time after which a resolved decision may be revisited.
7. FINANCE
PC Accounts Status: Balance b/f = £2,482.43; balance reconciled = £2,153.41 (+ £51.09 RRC bills – £38 EDF Energy – £193.85 Clerk wages – £148.26 Mean Karne).
RRC Account Status: Balance b/f = £974.78; balance reconciled = £936.78 (-£38 – EDF bill).
Payments from PC (cheques): South West Water (SWW) bill: £5.87 (RR).

It was proposed and seconded by Cllrs Giles and Larter that the SWW bill be sent directly to the RRC for payment. It was proposed and seconded by Wasley and Conbeer that the SWW bill be paid by the PC and the RRC invoiced for the amount. This proposal was carried forward by 4 votes to 2.
8. PLANNING
PA11/05772: The Old Coal Yard Ruan Lanihorne. The Planning Approval Conditions were obtained and brought to meeting. No concerns were raised by Cllrs.
PA12/01892: The New Bungalow Ruan Lanihorne. A Planning Application for the change of use of the office to a dwelling/house. No objections were raised by Cllrs.
A meeting to address issues relating to the Core Strategy consultation is to be scheduled for PCs to attend. Cllr Giles agreed to attend the meeting on behalf of the PC. The Clerk will provide all required information.
9. HIGHWAYS & FOOTPATHS
Luke Hadfield from Highways confirmed the road repairs requested by the PC at Lower Treviles would be undertaken and he would endeavour to also undertake the requested repairs at the bottom of Dawes Hill.
Cllr Giles requested the Clerk contact Luke Hadfield to request road repairs on the approach from Tregony to Ruan Lanihorne (50m north of Barn Farm).
Cllr Paull reported Cornwall Council might have some available funds for the Parish for footpath maintenance. It was proposed and seconded by Cllrs Wasley and Farr, respectively that Cllrs Paull and Giles arrange a meeting with the Cornwall Council representative for footpaths and decide on behalf of the PC where the funds should be spent.
10. HEALTH, SAFETY & ENVIRONMENTAL (HSE) ISSUES
Cllr Giles will assess the HSE status of the Ruan Pond.
11. REPORTS FORM MEETINGS ATTENDED BY COUNCILLORS
None.
12. POTENTIAL FOR HOSTING A CLUSTER MEETING
It was discussed by Cllrs that when a specific topic (which requires exclusive debate and which may in the future affect other PCs) arises, a Cluster Meeting would be beneficial.
13. DIAMOND JUBILEE
The beacon bonfire is to be held at Old Buruppa (not Buruppa Farm) on Monday 4th June 2012. The date has been change so to fit in with national beacon event. Further details TBC.
It is confirmed that the tea/cake afternoon will take place on Tuesday 5th June 2012. Further details TBC.
Cllr Farr reported that 72 mugs would need to be purchased, rather than 50 in order to buy these at the best price (~£4/mug). It was proposed and seconded by Cllrs Conbeer and Giles, respectively, that the purchase should go ahead and that the cheque for the purchase may be signed outside of the meeting.
Cllr Giles reported that Mary Giles’ Jubilee Tree Planting Scheme went ahead and that all 5 trees were planted successfully. The project will now continue with the planting of bluebells, snowdrops and further trees purchased from The Woodland Trust.
The PC Commemorative Tree Planting Scheme ideas advertisement has been submitted to Cllr Paull and will be delivered to Parishioners with the Parish Magazine. The Clerk has put the advert up on the Parish noticeboards.
14. TREWORGA CHILDRENS PLAY AREA REQUEST
A request was made to the PC by a Parishioner to seek a suitable location for a childrens play area in Treworga. Cllr Paull stated the PC does not own any land to provide a childrens play area and reported that having spoken to landowners around Treworga, none have available/suitable areas for children to play in either. Cllrs also were not aware of any suitable locations around Treworga. It was proposed and seconded by Cllrs Farr and Giles, respectively, that no further action could be taken on the matter at this time.
15. DATES & START TIMES OF 2012’s MEETINGS
18 April: 7.30pm; 17 May (AGM): 7.00pm; 31 May (AOM): 7pm; 28 June: 7pm; 26 July: 7pm; 30 August: 7pm;
20 September: 7pm; 25 October: 7pm; 22 November: 7pm; 20 December: 7pm.
16. FUTURE AGENDA ITEMS
Litter; Replacement of the Quay Plaque; Potential for a Book Swap Shop in Treworga Telephone Box.

The meeting closed at 9.40pm