St Just in Roseland Annual Parish Meeting – May 2016

JUST IN ROSELAND

PARISH COUNCIL

V.A.T. No. 527 0370 65

The Millennium Rooms, The Square, St Mawes, Truro TR2 5AG

 

parishclerk@roselandinfo.com telephone: 01326 270799

  

NOTICE OF THE ANNUAL MEETING OF THE PARISH COUNCIL

 

4th May 2016

 

To all Members of the Council

 

Dear Sir or Madam,

 

I hereby give you notice that the Meeting of the ANNUAL MEETING OF THE PARISH COUNCIL of the above Parish will be held at Parish Millennium Rooms, St Mawes on Monday, 9th May 2016 immediately following the Annual Parish Meeting

 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.

 

Residents of the Parish are invited to attend and listen to proceedings.

 

Yours faithfully

 

 

Shirley Penhaligon

Clerk to the Council

AGENDA

 

  1. Election of Chairman

 

  1. To accept apologies for absence

 

  1. Election of Vice Chairman

 

  1. Election of Committee Representatives

 

  1. Declaration of Interest
  2. a) Disclosable Pecuniary Interest
  3. b) Non-registerable Interest
  4. c) Of gifts to the value of more than £25
  5. d) To consider the requests for dispensations on items on the agenda

 

  1. Public Participation

Members of the public may address Councillors on any item on the agenda for a maximum of 15 minutes and for no longer than 3 minutes per person

 

  1. To confirm the minutes of the Meeting held on Monday, 4th April 2016

 

  1. Matters arising from the Minutes not on the Agenda – for report only
  2. a) Improvements to signage and traffic control measures in St Mawes village
  3. b) Installation of new on-street parking restrictions, change of start date of enforcements and speed reduction on Upper Castle Road, St Mawes
  4. c) The Roseland Plan Wild Flower Project
  5. d) Survey of the benches in the parish

 

  1. Report from the Clerk

10.       Report from Devon and Cornwall Constabulary

  1. Report from Cornwall Councillor
  2. Report from Councillors as representatives of other Committee

 

AGENDA ITEMS – for discussion/decisions

 

13a.     Accounts and Finance (Appendix 1)

To consider the Income and Expenditure for April and approve the payments of accounts

 

13b.     Finance Committee (Appendix 3)

To consider a report and recommendations from the Finance Committee meeting held on 5th May 2016

 

  1. i) St Mawes Public Conveniences
  2. a) To note the completion of the agreed works by Cornwall Council
  3. b) To note the decision from the Devolution Fund application
  4. c) To note the update on the Transfer of the Deeds of the property
  5. d) To approve the costs for the supply of electricity

 

  1. ii) St Mawes Car Park
  2. a) To consider the costs of the Parking Service Level Agreement for the CEO 2016/17
  3. b) To consider the costs of the update of the Pay and Display Machine
  4. c) To consider the update on the Acquiring Bank Service

 

iii)       Annual Audit for the year ended 31st March 2016

  1. a) To consider and approve the Income & Expenditure for year ended 31st March 20 16
  2. b)         To consider and approve the Balance Sheet as at 31st March 2016
  3. c)         To consider and approve the Supporting Statement for year ended 31st March 2016
  4. d)       To consider and approve the Fixed Assets for year ended 31st March 2016
  5. e) To approve the Annual Audit as presented for submission to Bennett Jones & Co.

 

  1. vi) Forecast for years 2016/2017

To consider any amendments to the approved forecast for 2016/2017

 

  1. v) AON Insurance

            To consider the quotation from AON Insurance to commence 1st June 2016

 

  1. Statutes, Constitutions and Procedures
  2. a) To consider amendments to the Financial Regulations adopted 7th July 2015
  3. b) To consider amendments to the Standing Orders adopted 1st June 2015
  4. c) To consider amendments to the Code of Conduct adopted on 5th November 2012

 

  1. Car Park (Appendix 2)

To consider the monthly income for April 2016

 

16a.     Planning

  1. i) To consider matters arising from a Planning Committee meeting
  2. ii) To consider Planning Applications received from Cornwall Council

iii)        To note the decisions of the Planning Authority

  1. iv) To note Enforcements
  2. v) To consider planning correspondence

 

16b.     Affordable Housing

To consider updates on Affordable Housing matters

 

  1. Millennium Rooms Management Committee (MRMC) Roseland Visitor Centre Committee (RVCC)

 

  1. Paddling Board Business trading on Summers Beach

To consider the request from L Bolsin to continue his paddle boarding business on Summers Beach for the 2016 season

 

  1. Parish Council Website

To further consider the proposals for the Parish Council Website

 

  1. Cleansing of the Parish
  2. a) To consider the next step on the Cornwall Council’s Waste Reduction Incentive Scheme
  3. b) To consider additional clearance of weeds in the parish as a ‘Clean for the Queen’ event

 

  1. HRH Queen Elizabeth II 90th Birthday Celebration – Friday 9th June 2016

To consider the celebration to incorporate the unveiling of the Diamond Jubilee plaque

 

  1. St Mawes Primary School

To consider the proposal of all schools becoming a Multi-Academy Trust by 2022

 

  1. St Just in Roseland Playing Field

To further consider the replacement of the gates to the Playing Field

 

  1. The Holy Well on Grove Hill, St Mawes

To consider the future upkeep of the Holy Well

 

  1. 25. Correspondence (information only)

 

  1. Staffing Matters
  2. a) To receive a report from the Personnel Committee
  3. b) Staffing Finance Structure – to consider the advice received from South West Councils
  4. c) To receive a report on the Car Park Manager vacancy

 

  1. Agenda items for the next Parish Council meeting

 

  1. Date of next meeting

 

 

 

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