St Just in Roseland Parish Council Agenda – November 2017



V.A.T. No. 527 0370 65


The Millennium Rooms, The Square, St Mawes, Truro TR2 5AG   telephone: 01326 270799





31st October 2017


To all Members of the Council


Dear Sir or Madam,


I hereby give you notice that the MEETING OF THE PARISH COUNCIL of the above Parish will be held at the Parish Millennium Rooms, St Mawes on Monday 6th November 2017 commencing at 7pm


All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.


Residents of the Parish are invited to attend and listen to proceedings.

Yours faithfully


Shirley Penhaligon

Clerk to the Council                                                                                                                                                             


1.         To accept apologies for absence


2.         Declaration of Interest

a)  Disclosable Pecuniary Interest

b)  Non-registerable Interest

c)  Of gifts to the value of more than £25

d)  To consider the requests for dispensations on items on the agenda


3.         Public Participation

Members of the public may address Councillors on any item on the agenda for a maximum of 15 minutes and for no longer than 3 minutes per person


4.         To confirm the minutes of the meeting of the Parish Council held on 2nd October 2017


5.         Matters arising from the Minutes not on the Agenda – for report only

a)         Parish Council Web site –

b)         Memorial benches

c)         Refurbishment of the nine flower tubs in St Mawes

d)         Update from Cormac Solutions Ltd. on the installation of new on-street parking restrictions and the speed reduction on Upper Castle Road, St Mawes


6.         Report from the Clerk

7.         Report from Devon and Cornwall Constabulary

8.         Report from Cornwall Councillor

9.         Report from Councillors as representatives of other Committees


AGENDA ITEMS – for discussion/decisions


10.       Accounts and Finance (Appendix 1)

To consider the Income and Expenditure during October and approve the payments of accounts

i)          To consider a donation for the Remembrance Sunday (12th November) wreath under Section 137 of the Local Government Act 1972

ii)         To consider a donation to the Harbour Lights Committee in lieu of storage under Section 145 of the Local Government Act 1972

iii)        To consider the request from Gerrans and St Mawes United for financial support towards ground maintenance


11.       Finance Committee (Appendix 2)

To consider a report and recommendations from the Finance Committee held on 30th October 2017

a)              To note the comments from Grant Thornton in the Completion of the Annual Return

       for the year ended 31st March 2017

b)              To note the forecast and actual comparison figures for year ended 31st March 2017

c)              Recommendations to the Parish Council for funding:

i)      The St Mawes Recreation Committee – to support the funding of its insurance policy

       with Zurich Municipal under S145 of the Local Government Act 1972

ii)             St Mawes Community Fireworks – to approve a donation towards the community

fire work display on 3rd November under S145 of the Local Government Act 1972

iii)            St Mawes Recreation Ground – to approve the estimate for essential tree works on

       safety grounds

iv)            St Mawes Car Park – to approve the estimate for essential tree works on safety


v)             Chapel Steps, St Mawes – to approve the estimated costs for replanting the borders


12.       St Mawes Car Park

            To consider the monthly income for October 2017


13a.     Planning

i)               To consider matters arising from the Planning Committee meeting held

      ii)   To consider Planning Applications received from Cornwall Council

      iii)   To note the decisions of the Planning Authority

      iv)  To note Enforcements

      v)   To consider planning correspondence    


13b.     Affordable Housing

             To receive an update from the Roseland Community Land Trust


14.       Millennium Rooms Management Committee (MRMC) Roseland Visitor Centre Committee (RVCC) (appendix 3)

To consider a report and recommendations from the MRMC and RVCC meetings held on 18th September 2017

15.       Roseland Outdoor Education Centre

To receive an update on the Roseland Outdoor Education Centre


16.       Highway matters from the site visit with the Highways Manager

            To note the results of the speed monitor located in The Square/Kings Road area


17.       Cleansing in the Parish

a)         Recycling and Waste in St Mawes – feedback on the Waste Reduction Incentive Scheme

b)         To consider the extra waste generated from takeaway businesses;

c)         To consider the service received from Churchill Service Solutions


18.       Application for registration based on adverse possession – land lying to the East of Grove Hill, St Mawes and application to Cornwall Council to devolve the land to the Parish Council

            To consider the additional information requested from Cornwall Council


19.       Department for Digital, Culture Media and Sport – General Data Protection Regulation (GDPR)

a)         To consider the Data Protection Bill on Parish Councils update by Andrew Elliot, Deputy Director, Data Protection Bill

b)         To consider the document Preparing for the GDPR – 12 steps to take now


20.       Department for Communities and Local Government – Disqualification criteria for Councillors and Mayors

To consider responding to the Consultation on updating disqualification criteria for local authority members


21.       Boundary Review Consultation

To consider a response


22.       Code of Conduct training

a)         To receive feedback on the Code of Conduct training

b)         To consider email addresses for councillors on the ‘’ domain


23.       Carols in the Castle Saturday 16th December 2017

a)         To consider the participants

b)         To consider the recipient of the collection


24.       Correspondence (information only)


25.       Staffing Matters

a)         To receive a report and recommendations from the Personnel Committee meeting held on 25th October 2017 (Appendix 4)

b)         To receive an update on, and consider staffing at the Roseland Visitor Centre

c)         To receive an update on, and consider staffing at the Clerk’s office


26.       Any other business that the Chairman considers to be of urgency


27.       Agenda items for the next Parish Council meeting       


28.       Date of next meeting

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