St Just in Roseland Parish Council Minutes – January 2016

Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes, on Monday 11th January 2016. The meeting commenced at 7.00pm.

 

Councillors Present:

The Chairman Cllr. B. Chenoweth, Cllrs. S. Black, J. Benney, P. Farmiloe, R. Giles, R. Hall, B. Sadler,

  1. Salter, P. Teague, K. Warren and C. Williams.

 

Also Present:

  1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), Cornwall Cllr. German, Caroline Chick (West Briton Reporter) and 37 Member of the public.

 

  1. To accept apologies for absence – apologies were received from 7 members of the public

 

  1. Declaration of Interest:
  2. a) Disclosable Pecuniary Interest – None declared
  3. b) Non-Registerable Interest – Cllr J. Benney item 11a c/i Lowen Meadow, St.Mawes
  4. c) Of gifts to the value of more than £25 – None declared
  5. d) To consider requests for dispensation on items on the agenda – Cllr J. Benney item 11a c/i Lowen Meadow, St. Mawes – dispensation already granted

 

  1. Open Period – Public Participation

Mr. D. Richards spoke of a compromise regarding helicopter landings at Lowen Meadow, St Mawes. He reassured the community he has no attention to increase the usage, or for a commercial helipad to be opened in the future. He stressed that he would like to achieve an amicable long term solution with no further time and expense wasted on legal challenges.

 

Eight members of the public wished to speak in reference to the granting of a Certificate of Lawfulness (CLEUD) for unlimited landings and taking off of helicopters at Lowen Meadow. Mr A Chantrill outlined the legalities of the granting of the CLEUD and Mr. J. Izzard briefed on a list of safety measures lacking at Lowen Meadow. All those who spoke, including Mr. W. Shawcross, expressed concerns for the unlimited access sought.

  1. Confirmation of the minutes of the Parish Council Meeting held on Monday 7th December 2015

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 7th December 2015 meeting be approved and they were duly signed by the Chairman. 2 abstentions.

 

  1. Matters arising from the Minutes not on the Agenda
  2. a) On-street parking enforcements – Nothing new to report

 

  1. b) To reconsider the cleansing of Bohella Bank – It has been suggested that the Clerk speaks with Tom Glanville before an advertisement is placed into the Roseland Magazine.

 

  1. c) Street trading in Tredenham Road, St. Mawes and a Policy on trading in Conservation Areas

This matter is on hold until after the results of Street Trading consultation with Cornwall Council have been issued later this month.

 

  1. Report from the Clerk

The Clerk thanked everyone who helped with the successful Carols in the Castle event this year. The collection amounted to £240 which was handed directly to Revd. Boullier for the St. Mawes Church Restoration Fund.

 

  1. Report from Devon and Cornwall Constabulary – No report was received

 

  1. Report from Cornwall Cllr. German – Cornwall Cllr. German confirmed an agreed 10% increase in the grants from Cornwall Council for the Local Maintenance Partnership in respect of the upkeep of footpaths.

 

  1. Report from Councillors as representatives of other Committees

St. Just and St. Mawes Heritage Group – Cllr. Williams reported that the AGM is being held on 25th January.

 

St. Mawes Memorial Hall Committee – Cllr. Salter mentioned that the Memorial Hall is having electrical works carried out which will interrupt local supplies.

 

St Just Institute Committee – Cllr. Warren reported that the play equipment being installed in the playing field is on hold due to the inclement wet weather.

 

The Chairman asked for the Standing Orders to be lifted to bring forward item 11a. All in favour by a show of hands.

 

11a. Planning

c/i        To consider updates on PA15/08711 – Lowen Meadow, Newton Road, St Mawes – Certificate of Lawfulness (CLEUD) for the continued use of land for setting down and taking off of helicopters Cornwall Cllr. German advised that Cornwall Council Planners had made a decision to grant a CLEUD on 18th December without taking into account all the evidence submitted, including the Parish Council’s representation. A Judicial Review has been lodged by objectors and the matter is with Cornwall Council’s legal team. No date has been given for a decision. He confirmed that the Parish Council is not involved in the decision making process.

 

The Parish Council discussed the granting of the CLEUD. Concerns were raised to who would monitor the unrestricted use if the CLEUD was not revoked. A willingness was shown by members to work together to find the best long term solution for the village as suggested by Mr Richards. In the first instance, the Parish Council agreed that alternative landing sites are investigated. Cllr. Benney who declared an interest and has a dispensation in place regarding this item took no part in the discussions.

 

The Parish Council agreed to continue with the planning items.

 

  1. a) To consider decisions and recommendations from the Planning Committee meeting

No meeting has been held.

 

  1. b) The Council considered the following planning applications:

 

  1. PA15/11175 – 4A Bohella Road, St Mawes – proposed bay window, window alterations and

Juliette Balcony – considered by Cllr. Benney, Salter and Giles – no objection

 

  1. PA15/11197 – High Bank, Place View, St Mawes – demolition of front retaining wall and rebuild; landscape alterations; demolition of existing garage; internal alterations and addition of a new bedroom; new horizontal weatherboarding to south elevation; new powder coated aluminium windows and doors; demolition of existing porch, new replacement porch – considered by Cllrs. Chenoweth, Salter and Giles – no objection

 

  1. PA15/11205 – Trevenna, 1 Waterloo Close, St Mawes – change existing spar chipped cement

render to a painted, smooth cement/sand render on all external walls – considered by Cllrs. Benney, Farmiloe and Salter – no objection

 

  1. PA15/10950 – Wild Willow Cottage, Upper Castle Road, St Mawes – proposed conversion of

existing residential store/workshop to detached accommodation – considered by the Planning Committee – no objection on condition that the detached accommodation remains as part of the main house

 

  1. PA15/09625 – Cove Cottage, the Square, St Mawes revised application: 2 sets of French

Doors – glazed with cottage bars’ which mirrors the windows and doors of Cove Cottage and immediate neighbours each having 2 sets of similar French Doors, behind very similar wrought iron balustrading – considered by Benney, Chenoweth and Farmiloe – objection

 

  1. PA15/11610 – Everything Everywhere Communications Mast, Water Tower, St Mawes – installation of 1n0. 300mm dish, 3no. 600mm dishes and ancillary development thereto – considered by Cllrs. Chenoweth, Giles and Salter – no objection

 

  1. PA15/11338 – Tregenna, Upper Castle Road, St Mawes – demolition of existing bungalow and garage and construction of new dwelling – under consideration by Planning Committee

 

  1. PA15/11849 – building plot adj to Angarrick House, Chapel Close, St Just in Roseland – proposed revised scheme of approved dwelling – under consideration by Planning Committee

 

Local Council Protocol request letters:

            PA15/10117 – Watersmeet, Polvarth Road, St Mawes (43) – alterations and extensions to existing dwelling with balcony to SW and SE elevation – the planning committee agreed with the Planning Officer’s recommendations

 

PA15/10644 – Heatherdown, Polvarth Road, St Mawes (51) – proposed demolition of existing three bedroom dwelling and replace with new four bedroom dwelling similar position on site – the planning committee agreed with Planning Officer’s recommendations

 

  1. c) To note the decisions of the Planning Authority

PA15/10435 – Tregorland, St Just in Roseland (44) – proposed replacement slate roof covering and structure rebuilding of external walls to detached garage – approved with conditions

 

PA15/10236 – Land south of St Just Church Car park (45) – retention of tea hut building and

facilities – approved with conditions

 

PA15/10608 – Penolva, Lower Castle Road, St Mawes (47) – proposed projecting terrace and balcony – approved with conditions

 

PA15/10697 – Crab Pot Cottage, Trelawney Road, St Mawes (48)– replace roof velux with dormer window – approved with conditions

 

PA15/10790 – September Cottage, Commercial Road, St Mawes (50) – rear bay window with balcony and window alterations – approved with conditions

 

PA15/11103 – Riviera Gardens, Riviera Lane, St Mawes (52)– application for tree works to cut down as part of a replanting scheme of the west side of the garden. The tree is a Chamorcyparis lawsoniana – consent with conditions

 

PA15/11205 – Trevenna, 1 Waterloo Close, St Mawes (57) – change existing spar chipped cement

render to a painted, smooth cement/sand render on all external walls – approved

 

            Certificate of Lawfulness

            PA15/08711 – Lowen Meadow, Newton Road, St Mawes – Certificate of Lawfulness for the continued use of land for setting down and taking off of helicopters – granted for CAADs and LUs only)

 

  1. d) Enforcements – there are currently no active enforcements.

 

  1. e) To consider planning correspondence – the list of correspondence was considered.

 

11b.    Affordable Housing

To consider updates on Affordable Housing matters – Nothing new to report

 

Normal Standing Orders Resumed.

 

 

 

 

 

 

 

 

10a. Accounts and Finance

  1. i) To approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

The total cheques numbered 6908 to 6921 were approved                            £ 5,561.89

The cheque numbered 6907 paid since last meeting was ratified                                £    380.08

Direct Debits/Debit Card/ Standing Orders shown as paid in December                       £11,512.24

Salaries paid by FPO and transfers 1st December 2015 (for November)                     £ 3,603.54

Salaries paid by FPO and transfers 24th December 2015 (for December)                   £ 4,286.44

Income shown as received during December                                                  £ 6,927.98

Approval of the payments of accounts was proposed by Cllr. Giles. Seconded by Cllr. Benney. All in favour by a show of hands. RESOLVED by the Council.

 

  1. ii) To consider a donation to St. Anthony Noyse for taking part in the Carols in the Castle event

Cllr. Williams proposed a donation of £150 to St Anthony’s Noyse for their support of the event under S145 of the LGA 1972. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the council.

 

10b. Finance Committee (FC) (Appendix 2)

            To consider the report and recommendations from the Finance Committee meeting held on 7th January 2016

Item 7. St Mawes Public Conveniences – Cllr. Warren reported that Cornwall Council advised in a letter dated 17th December 2015 that it would no longer be responsible for Public Conveniences after March 2016. Considering the short timescale a meeting was held on the 7th January 2016 with Cornwall Council to look at options for future funding of St. Mawes Public Conveniences. Basically, there will be a shortfall of around £12,000. Cornwall Council has agreed in the short term to bid for some funding from within its Community Fund to the tune of £8,000 to cover the costs of utilities and maintenance for a further year. It also suggested the option of installing a tariff payment system for using the facility to raise revenue. The Parish Council would no longer receive the £3,706 grant funding it currently receives from Cornwall Council towards the cleansing costs and it was suggested that the best short term option was to raise the precept to cover this shortfall. In the long term, the Parish Council were advised to start negotiations on the renewal of the Car Park lease, which expires in May 2019, with Cornwall Council Property Department in the next financial year to include the Public Conveniences as part of the lease.

 

Item 11. Precept – Cllr. Hall, the Finance Committee Chairman advised that the Finance Committee was mindful that the Parish Council had already approved to increase the precept by a modest 2% from £20,400 to £20,808 for 2016/17 which has already been advertised. After much deliberation, it was agreed that the total precept for 2016/17 should be £24,106 which equates to the figure of £20,400 for 2015/16 plus the £3,706 shortfall on St Mawes Public Conveniences minus the £408 originally added to the precept for 2016/17. The Finance Committee proposed to recommend to the Parish Council that it increases the precept by a further £3298, making the total precept to be £24,106.

 

Cllr. Williams proposed to approve the recommendation from the Finance Committee to increase the precept by £3,298, making it £24,106 for 2016/17. Seconded by Cllr. Farmiloe. All in favour by a show of hands. 1 abstention. RESOLVED by the Council.

 

  1. Millennium Rooms Management Committee/Roseland Visitor Centre Committee (Appendix 4)
  2. a) To consider a report from the MRM and RVC Committees – the next meeting is on 20th January.

 

  1. Car Park
  2. a) To consider the monthly income
  Pay & Display Pay & Display Permits Permits Total
  Monthly Cumulative Monthly Cumulative Cumulative
December -14 2, 595.20 156, 014.59 0.00 29, 290.10 185, 304.69
December -15 1, 964.15 154, 785.80 0.00 22, 740.80 177, 526.60
December 2015 comparable December 2014      
Up          
Down -631.05 -1, 228.79 0.00 6, 549.30 7, 778.09

 

  1. b) To consider the report and recommendations from the Car Park Committee meeting of 7th January 2016. (Appendix 3)

Cllr. Giles, Car Park Committee Chairman advised that there was nothing to report regarding the Parking Orders and that the installation of a cash dispensing machine has been deferred whilst the Clerk’s office investigates the accessibility of a stronger mobile signal in the car park.

 

Cllr. Giles added that the Car Park Committee was saddened to receive the resignation from Dave McCree, the Car Park Manager’s, due to health grounds and spoke of his many years of managing the car park to a very high standard.

 

  1. Parish Council Website

To further consider the proposals for the Parish Council Website

Cllr. Sadler reported that another meeting has been held with Cllr. Warren and would like to present the Website at the next Parish Council meeting held on 1st February 2016.

 

  1. Cleansing of the Parish
  2. a) To consider the feedback from the working group

A meeting will be held this Friday to design the flyer for the March edition of the Roseland Magazine for approval at the next Parish Council meeting.

 

  1. b) To note the decision on Cornwall Council’s Waste Reduction Incentive Scheme Trial

Esther O’Bearagh, Cornwall Council’s Waste Project Officer has advised that the Parish Council Waste Incentive Scheme application has been successful and the trial is now ready to proceed. A meeting has been arranged for 27th January.

 

  1. c) To further consider additional clearance of weeds in the parish

A meeting was held with Mikel Fletcher. He proposed the way forward would be more weed killing in March through to October with more hand weeding over winter period.

 

Cllr. Salter suggested holding an annual Community Event in April for weed picking which was well received by the Councillors. An article will be placed in the Roseland Magazine.

 

  1. Cornwall Council Local Devolution Fund

To consider any assets or services that may be of interest to the parish

Cornwall Cllr. German commented about the forthcoming Community Network meeting regarding a mechanism for community networking.

 

  1. Fixed Schedule of Parish Council Committee meetings

To consider formulating a fixed schedule of committee meetings

This item was deferred to the next meeting

 

  1. Correspondence (information only)

 

  1. Staffing Matters
  2. a) To receive a report from the Personnel Committee

The next meeting is due to be held on 13th January 2016. The replacement for the Car Park Manager position has been referred to the Personnel Committee who will liaise with the Car Park Committee.

 

  1. b)   To adopt the Travelling and Subsistence Allowance Policy and Procedure approved at the meeting 7th December 2016.

Cllr. Warren proposed to adopt the Travelling and Subsistence Allowance Policy and Procedure as approved at the 7th December meeting. Seconded by Cllr. Williams. All in favour by a show of hands. RESOLVED by the Council.

 

  1. Agenda items for the next Parish Council meeting
  • Staffing Finance Structure
  • Parish Council Website First Viewing
  • Making the Roseland Plan work

 

  1. Date of next meeting – The next Parish Council meeting will be held on Monday 1st February 2016 at the Parish Millennium Rooms, St Mawes commencing at 7pm.

 

There being no further business, the meeting closed at 9.10pm

 

 

 

 

Signed as a true record………………………………………..Chairman Cllr. B Chenoweth

 

Date…………

………..…1st February 2016

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