St Just in Roseland Parish Council Minutes – March 2016

Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes, on Monday 7th March 2016. The meeting commenced at 7.00pm

 

Councillors Present:

Cllr. B. Sadler (Vice Chairman), J. Benney, P. Farmiloe, R. Giles, R. Hall, P. Salter, P. Teague and              K. Warren

 

Also Present:

  1. Penhaligon (Clerk), Cornwall Cllr. German, and 18 member of the public

 

In the absence of the Chairman, the meeting was chaired by Cllr. Sadler, the Vice Chairman.

 

  1. To accept apologies for absence

The Chairman Cllrs. B. Chenoweth, S. Black and C. Williams and S. Chenoweth (Assistant Clerk)

 

  1. Declaration of Interest:
  2. a) Disclosable Pecuniary Interest – None declared
  3. b) Non-Registerable Interest – Cllr. Giles declared an interest in items of Planning 11a ci and ii
  4. c) Of gifts to the value of more than £25 – None declared
  5. d) To consider requests for dispensation on items on the agenda – Cllr. Giles’ request for a dispensation on          any matters concerning Mr D. Richards was approved

 

  1. Open Period – Public Participation

Mr D. Hall of the Roseland Plan explained about the new Wild Flower Project.

Mr D. Richards advised that he has looked at 3 potential sites regarding helicopter landings. Two of which are commercially sensitive. Planning is required and will take some time. In the meantime, he has talked to Cornwall Council about the CLEUD on Lowen Meadow and suggested that he changes to a planning application on a temporary basis with restricted use.

Mr A. Chantrill advised that he supports the creation of a proper helipad away from the village subject to a number of conditions which he listed.

 

  1. Confirmation of the minutes of the Parish Council Meeting held on Monday 1st February 2016

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 1st February 2016 meeting be approved and they were duly signed by the Chairman.

 

  1. Matters arising from the minutes not on the Agenda – for report only
  2. a) Improvements to signage and traffic control measures in St Mawes/On-street parking enforcement

A meeting with the Highways Manager has been requested regarding the many outstanding issues.

Unfortunately, the person dealing with new on-street enforcements left some time ago and did not hand the

matter over. This has now been raised again.

 

  1. b) The cleansing of Bohella Store

T Glanville has agreed to cleanse the store using his own bowser and water. Andy, the Churchill Cleansing Operative feels that the store does not need washing out at the moment and it is best to leave it until after the high season.

 

  1. Report from the Clerk

The Clerk reported that the Diamond Jubilee Plaque has been delivered from Delabole Slate and will be erected on an agreed site on The Quay.

7. Report from Devon and Cornwall Constabulary

During February the police have been called to the parish 12 times, 6 of these calls related to the same address, 3 were for anti social behaviour and 3 were for other calls. Five crimes have been recorded. 1 for abusive behaviour, 1 for attempted burglary, 1 for possession of bladed item; all three have had the investigation concluded. The two for criminal damage are still under investigation. Members of the Parish Council were saddened and concerned to learn about this behaviour which is alien to this civilized parish.

 

 

 

  1. Report from Cornwall Councillor

Cornwall Council continues to make contact with the parishes on planning and housing matters and will continue to support parishioners in their housing needs. The Cornwall Plan is with the Inspector and there will be a formal hearing in about 8 weeks.

 

  1. Report from Councillors as representatives of other Committees

The St Just in Roseland Community Land Trust Ltd.(CLT) – Cllr, Giles reported on the AGM held on 9th December 2015. There are three new members from different parishes, J Adams (Ruanlanihorne), D Spreadb0rough (Philleigh) and S Wagstaff (Veryan). The Officers re-elected were R. Giles (Chairman), T. Pratt (Secretary) and D. Holman (Treasurer). The Trust may consider converting old properties.

 

St Just Institute – Cllr. Teague advised that the play equipment has been installed in the playing field but an Inspection has not been completed.

 

St Mawes and St Just Heritage Group – Cllr. Farmiloe reported that the late Brenda Pye has left the upper floors of her property, Pomery’s, to the Heritage Group in her will. The lower floor has been left to the Roseland Gig Club. There is a lot of work to be done and the sitting room is to be restored to its former self. All her pictures were left to Falmouth Art Gallery and they will be returned as they were in the sitting room.

 

AGENDA ITEMS (for decision and discussion)

 

The Chairman asked for Standing Orders to be lifted to allow discussions on issues regarding Planning – 11b Roseland Plan and 11a. ci and cii Helicopter matters. All in favour.

 

11b.     Roseland Plan

To consider the Roseland Plan Wild Flower Project

Members of the Council considered the Wild Flower Project to be an excellent idea and agreed to look for suitable sites to bring to the next meeting.

 

11a. Planning

  1. ci) To consider updates on Certificate of Lawfulness PA15/08711 – Lowen Meadow, Newton Road, St Mawes for the continued use of land for setting down and taking off of helicopters

Mr Richards advised that Cornwall Council has appointed a new case officer and it has 8 – 10 weeks to consider the re-determination of the CLEUD for which it is seeking legal advice. He asked for the Parish Council’s support on a planning application to temporarily continue to use Lowen Meadow with limited restricted use for about 12 months whilst a long term solution is found.

 

Regarding a new planning application, the Chairman emphasised that this was not an agenda item; therefore, no decision could be made by the Parish Council. Once a formal planning application has been received it would be considered. However, in discussion Councillors reiterated their support of Mr Richards finding an alternative site.

 

cii)      To further consider alternative sites for the landing and taking off of helicopters

Cllr. Warren commented that it was clear that all parties wanted an alternative site to be used and the Chairman, Cllr. B. Chenoweth had delegated powers to liaise with interested parties on this matter.

 

Members of the public expressed concerns about the use of Lowen Meadow for the use of helicopter landings, and whether this site should have ever been used in the first place.

 

The Chairman asked for a show of hands by the members of the public who did not want any helicopters landing at Lowen Meadow on restricted terms – fourteen raised their hands.

 

Cllr. Giles, who had declared an interest and has a dispensation in place, took no part in the discussions.

 

Normal Standing Orders returned

 

 

 

 

10a. Accounts and Finance

  1. i) To approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

The total cheques numbered 6930 to 6938 were approved                          £5,801.35

Direct Debits/Debit Card/ Standing Orders shown as paid in February                 £   905.19

Salaries for February paid by FPO and transfers 1st March 2016                                    £3,625.84

Income shown as received during February                                                       £3,119.00

 

Approval of the payments of accounts was proposed by Cllr. Giles. Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.

 

The Chairman asked for Standing Orders to be lifted to allow item 16 to be brought forward as it was associated with item 10b b. All in agreement by a show of hands

 

10b.     Finance Committee (Appendix 3)

  1. a) To consider a report and recommendations from the Finance Committee meeting held on 22nd February 2016
  2. Forecasts for 2016/17 – Cllr. Hall gave a briefing on the 2nd draft forecasts which showed a possible

reserve of just under £30,000 at the end of March 2016. The figures will be reviewed before the end of

March when it is hoped to have more accurate figures on the St Mawes Public Conveniences. The three year

forecast will be amended when there are more accurate figures available. A further report was deferred to the

next meeting.

 

  1. b) To consider feedback from the meeting with Cornwall Council (CC) re St Mawes Public Conveniences

Cllr. Warren reported on the meeting held with Jon James on 4th March 2016.

There is no money available from CC to fund the running of these public conveniences. This means there is a shortfall of some £8,000. However, if required there is capital funding available to install a charging system to use the toilets. Wanting to keep the facility open the Parish Council has the following options to consider:

 

Option 1- To install a charging system

The agreed terms to be:

  • CC to carry out the backlog of maintenance;
  • CC to install the charging system;
  • CC to bring the toilets up to good repair before transfer to the Parish Council;
  • CC agreed to pay £500 towards transfer fees.
  • PC to take on the facility on a Tenancy at Will, on condition that the freehold of the facility is transferred to the PC;
  • Mike Mitchell is to meet the Clerk on site on Monday to assess the property. It is anticipated the works will take about 6 weeks.

 

There are two timescales to consider for the takeover:

  1. April 2016
  2. b)  April 2017

 

Option 2 – the Parish Council to fund the £8,000 without a charging system

 

The following information was noted:

  • The PC to appoint its own Solicitor, Sharp and Rimmer.
  • CC to write a letter of intent regarding the transfer of the property.
  • To help to fund the £8.000 shortfall, the PC can bid for funding from the Community Network Devolution fund at its meeting.

.

Due to the short notice given to the Parish Council, by Cornwall Council, the PC has had minimal time to look at alternative options for the future of the St. Mawes Public Conveniences. The option to introduce charging was deliberated at length as some Councillors were reluctant to make a charge.

 

 

Cllr. Salter proposed that the Parish Council approves Option 1 and 1a, to take responsibility of St Mawes Public Conveniences from 1st April 2016, initially on a Tenancy at Will basis until the legal commissioning of the transfer of the property has been finalised and all backlog of maintenance has been carried out and the building is in an acceptable condition. He further proposed that Cornwall Council installs a charging system as a means of raising revenue to fund the utilities and ongoing maintenance and that the Parish Council should receive the revenue.   Seconded by Cllr. Farmiloe. Five votes in favour, I vote against and 2 abstentions. Carried by a majority vote. RESOLVED by the Council.

 

  1. Cornwall Council Local Devolution Fund

To further consider assets or services to bid for from the Local Devolution Fund

Cllr. Giles proposed that a member of the Parish Council attends the Community Network Devolution meeting on 12th April 7pm to bid for funding towards the £8,000 shortfall. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council

 

Normal Standing Orders returned

 

11a. Planning continued

 

  1. a) To consider decisions and recommendations from the Planning Committee meeting

No meeting has been held

 

  1. b) The Council considered the following planning applications:
  2. PA16/00978 – 5 Grove Hill, St Mawes – general planning application as no 61.

61. PA16/00979 -5 Grove Hill, St Mawes – Listed Building Consent for the Reinstatement of chimneys; Alterations to front dormers; Additional rear dormer to rear to match; Replacement sliding sash windows to front elevation; Creation of shower room and internal partitioning to first floor; Formation of new bathroom to second floor with conservation roof light window and partition wall internal alterations; Reinstatement of original fireplace openings and alcoves to dining room and current kitchen – considered by the Planning Committee – no objection in principle, objection to the side lights which are out of character

 

  1. PA16/01517 – Greenwaters, Freshwater Lane, St Mawes – application works to trees subject

to TPOs – felling of 5 Cupressus Macricarpa (T1 – T5) – considered by Cllr. Chenoweth, Giles and Salter – support the recommendations of the Tree Protection Officer

 

  1. PA16/01468 – Land adjacent to Polventon, St Just – construction of single storey double garage – considered by Cllr. Sadler, Teague and Warren – objection

 

  1. PA15/11849 – building plot adj to Angarrick House, Chapel Close, St Just in Roseland –

proposed revised scheme of approved dwelling – considered by the Planning Committee – no objection – support the Planning Officer

 

  1. PA16/01630 – Sea Craig, 4 Carrick Way, St Mawes – proposed construction of replacement dwelling house with separate garage and residential amenity – to be considered by the Planning Committee

 

Pre-Planning

No number – Pedn Lodge, 9 Pedn Moran, St Mawes – replacement dormer window – considered by Cllr. Benney, Farmiloe and Salter (declaration of interest by Cllr. Giles) – no objection

 

  1. c) To note the decisions of the Planning Authority

PA16/00421 – Penpol, St Just in Roseland (60) – proposed single storey extension – approved

 

PA15/10950 – Wild Willow Cottage, Upper Castle Road, St Mawes (55) proposed conversion of

existing residential store/workshop to detached accommodation – approved with conditions

 

 

 

PA15/08827 – Land adj. to Greenwaters, Freshwater Lane, St Mawes (28) – erection of dwelling and garage/boathouse – withdrawn

 

PA15/11849 – building plot adj to Angarrick House, Chapel Close, St Just in Roseland (60) – proposed revised scheme of approved dwelling – approved with conditions

 

            To note the Appeal Decisions by the Planning Inspectorate

            APP/D0840/W/15/3038260 (PA14/11362) – Trecarrell, St Just in Roseland – replacement of an existing 1930s bungalow with a new contemporary family home – granted

 

APP/D0840/W/15/3003036 (PA14/03614) – land south of the Bowling Green, St Just – cross-subsidy residential development comprising of 18 dwellings (10 affordable and 8 open market) – refused

 

Certificate of Lawfulness PA15/08711 – Lowen Meadow, Newton Road, St Mawes – Certificate of Lawfulness for the continued use of land for setting down and taking off of helicopters – Judicial Review – the High Court of Justice Planning Court has ordered that the certificate be quashed

 

  1. d) Enforcements To consider enforcements

Closed – EN16/00161 – alleged unauthorised stationing of static caravan and log cabin attached to the caravan to the rear of the property and associated noise concerns – Tregear Vean Cottage, St Mawes – decision not applicable

 

  1. e) To consider planning correspondence – the correspondence list was considered.

 

11c.     Street Trading

To consider updates on street trading

Mr Harrison has been informed that the Parish council has resolved that it does not want trading in Tredenham Road as it is in a Conservation area and AONB. It is now up to Highways to make a decision.

 

11d.     Affordable Housing

To consider updates on Affordable Housing matters

The Parish Council is seeking information on a possible site for a Community Land Trust Project at the rear of Porth View, St Mawes

 

  1. Millennium Rooms Management Committee & Roseland Visitor Centre Committee

To consider a report

There has been a firm enquiry to rent the outside office from a lady who holds regular session at the Millennium Rooms. The new rent will be agreed at the MRMC meeting to be held on 7th April.

 

  1. Car Park (Appendix 2)
  2. a) To consider the monthly income

 

  Pay & Display Pay & Display Permits Permits Total
  Monthly Cumulative Monthly Cumulative Cumulative
February – 15 2,780.30 160,780.94 0.00 31,240.10 192,021.04
February – 16 2,678.85 159,499.25 0.00 24,690.80 184,190.05
February 2015 comparable February 2016      
Up          
Down -101.45 -1,281.69 0.00 -6,549.30 -7,830.99

 

13b.     Car Park Committee

To consider a report and recommendations from the Car Park Committee meeting held on 22nd         February 2016

There were no recommendations from this meeting. The clerk’s office is still looking at installing a card payment system on the Pay and Display machine.

 

 

The new Off-Street Parking Order was signed by the Chairman and the Clerk on 4th March.

 

The closing date for applications for the Car Park Manager vacancy is 25th March and interviews will take place in early April. It was agreed that Dave McCree should be presented with an appropriate gift on his retirement after 18 years of committed service.

 

  1. Parish Council Website

            To further consider the proposals for the Parish Council Website

The Parish Council Website stjustinroselandpc.com is currently under construction and will be reviewed by Cllr. Farmiloe and Hall shortly.

 

  1. Cleansing of the Parish
  2. a) To note the final recycling flyer distributed with the March Roseland Magazine

A vote of thanks was given to Cllrs. Farmiloe and Williams and the clerk for the excellent recycling flyer they had designed.

  1. b) To consider the next step on the Cornwall Council’s Waste Reduction Incentive Scheme

The next step will be to contact second home owners and letting agencies and to organise an     information day.

  1. c) To further consider additional clearance of weeds in the parish

It was agreed that this initiative did not correspond with any of the other special cleansing days and it was deferred to the next meeting.

 

  1. 17. Correspondence (information only)

 

  1. Staffing Matters
  2. a) To receive a report from the Personnel Committee

There was no report as no meeting has been held.

  1. c) To consider a one off payment of an additional 10 hours for both the Clerk and Assistant Clerk for the extra time involved with training and setting up the Paperless Planning System

The Clerk advised that Cornwall Council had given a grant of £700 to the Parish Council towards Paperless Planning. The extra 20 hours and the purchase of a new A3 printer and a laptop would cost about £550.

 

Cllr. Giles proposed that the Clerk and the Assistant Clerk should each be paid an extra 10 hours for training and setting up the Paperless Planning System and hat the printer and laptop required should be purchased. Seconded by Cllr. Sadler. All in favour by a show of hands. RESOLVED by the Council

 

At this point, the Clerk left the meeting (9.25pm).

 

  1. b) To further consider the Staffing Finance Structure

There was a debate about the staffing finance structure. Cllr. Sadler is to write a report to be considered at the next meeting.

 

  1. Agenda items for the next Parish Council meeting
  • Clean for the Queen’s 90th birthday
  • Survey of the condition of the benches in the parish

 

  1. Date of next meeting – The next Parish Council meeting will be held on Monday 4th April 2016 at the Parish Millennium Rooms, St Mawes commencing at 7pm.

 

There being no further business, the meeting closed at 9.45pm

 

 

Signed as a true record……………Cllr. B Chenoweth…………………………..Chairman Cllr. B Chenoweth

 

Date: 4th April 2016

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