St Just Parish Council Agenda – May 2017



V.A.T. No. 527 0370 65


The Millennium Rooms, The Square, St Mawes, Truro TR2 5AG   telephone: 01326 270799




9th May 2017


To all Members of the Council


Dear Sir or Madam,


I hereby give you notice that the ANNUAL MEETING OF THE PARISH COUNCIL of the above Parish will be held at Parish Millennium Rooms, St Mawes on Monday, 15th May 2017 commencing at 7pm


All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.


Residents of the Parish are invited to attend and listen to proceedings.


Yours faithfully



Shirley Penhaligon

Clerk to the Council



  1. Election of Chairman


  1. To accept apologies for absence


  1. Election of Vice Chairman


  1. Election of Committee Representatives


  1. Declaration of Interest
  2. a) Disclosable Pecuniary Interest
  3. b) Non-registerable Interest
  4. c) Of gifts to the value of more than £25
  5. d) To consider the requests for dispensations on items on the agenda


  1. Public Participation

Members of the public may address Councillors on any item on the agenda for a maximum of 15 minutes and for no longer than 3 minutes per person


  1. To confirm the minutes of the meeting of the Parish Council held on 3rd April 2017


  1. Matters arising from the Minutes not on the Agenda – for report only
  2. a) Parish Council Web site –
  3. b) Waste Reduction Incentive Scheme
  4. c) Notice of an application for registration based on adverse possession – land lying to the East of Grove Hill, St Mawes and the application to Cornwall Council to devolve the land to the Parish Council
  5. d) Renewal of St Mawes Car Park Lease with Cornwall Council
  6. e) Cleansing Contract with Churchill Contract Services


  1. Report from the Clerk

10.       Report from Devon and Cornwall Constabulary

  1. Report from Cornwall Councillor
  2. Report from Councillors as representatives of other Committees


AGENDA ITEMS – for discussion/decisions

13a.     Accounts and Finance (Appendix 1)

  1. To consider the Income and Expenditure April and approve the payments of


  1. To consider the quotation from AON Insurance to commence 1st June 2017
  • To consider the request from St Just Institute for financial support regarding its


  1. To further consider the 12% increase in the Car Park Business Rates for 2017-2018


13b.     Finance Committee (Appendix 2)

To consider a report and recommendations from the Finance Committee meeting held on 3rd May 2017

  1. i) Annual Audit for the year ended 31st March 2017 (Appendix 3 a, b, c, d)
  2. a) To consider and approve the Income & Expenditure for year ended 31st March 20 17
  3. b)   To consider and approve the Balance Sheet as at 31st March 2017
  4. c)   To consider and approve the Supporting Statement for year ended 31st March 2017
  5. d)   To consider and approve the Fixed Assets for year ended 31st March 2017
  6. e) To approve the Annual Audit as presented for submission to Bennett Jones & Co.


  1. To receive an update on the Rialtas Omega Accounting System
  • To receive an update on the Lloyds Bank closure and the service contract with G4S
  1. To adopt the Internal Audit Policies and Procedures with no changes (Appendix 4)


  1. Statutes, Constitutions and Procedures
  2. a) To review the Financial Regulations adopted 7th July 2015 and adopted unchanged at the Parish Council meeting held on 9th May 2016
  3. b) To review the Standing Orders adopted 1st June 2015 to include the changes regarding the Code of Conduct implemented at the Parish Council meeting held on 6th February 2017
  4. c) To review the Code of Conduct adopted at the Parish Council meeting held on 6th June 2016
  5. d) To approve the updated Computer Usage Policy and Procedure


  1. St Mawes Car Park

To consider the monthly income for April 2017




16a.     Planning

  1. i) To consider matters arising from Planning Committee meeting held on 3rd May 2017
  2. ii) To consider Planning Applications received from Cornwall Council

iii)   To note the decisions of the Planning Authority

  1. iv) To note Enforcements

iiv) To consider planning correspondence


16b.     Affordable Housing

  1. i) To consider updates from the Roseland Community Land Trust
  2. ii) To further consider the proposal from the St Mawes Self Build Group


  1. Millennium Rooms Management Committee (MRMC) Roseland Visitor Centre Committee (RVCC)

            To receive a report


  1. The installation of new on-street parking restrictions and the speed reduction on Upper Castle Road, St Mawes

To further consider the plans from Cormac Ltd


  1. Barclays ATM in St Mawes

To further consider alternative sites for Barclays ATM


  1. Roseland Outdoor Education Centre

To consider the update on the Roseland Outdoor Education Centre


  1. St Mawes Primary School

To further consider the future of Governors’ representation on Aspire Academy Trust


  1. Memorial Benches

To consider the applications for memorial benches and the refurbishment of the existing ones


  1. Flower tubs in St Mawes

To consider the refurbishment of the seven flower tubs


  1. 24. Correspondence (information only)


  1. Staffing Matters
  2. a) To receive a report and recommendations from the Personnel Committee meeting

held on 5th April 2017

  1. b) To consider the staffing of the Roseland Visitor Centre during periods of illness


  1. Agenda items for the next Parish Council meeting


  1. Date of next meeting

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