MINUTES OF RUAN LANIHORNE PARISH COUNCIL MEETING
Thursday, 20th October 2011, at The Reading Room, Ruan Lanihorne
PRESENT
Councillors Paull(CSP), Giles(CDG), Wasley(CPW) , Conbeer(CJC), Larter(CRL) and 3 Parishioners
OPEN FORUM FOR PARISHIONERS
Mrs C Hughes asked the status of the repairs to Ruan Hill. The clerk advised Highways had stated it would be done before the end of the financial year.
Mr D Hall highlighted the scheme in Devon to help isolated villages. CDG explained the council’s system for salting the roads.
APOLOGIES
Councillors H Watson and P Farr, County Councillor J German
DECLARATION OF INTEREST
1. Declaration of Interest in accordance with the agenda – none
Declaration of gifts over £25.00 – none.
MINUTES
The minutes of the meeting held on Thursday, 29th September 2011 had previously been received by each Councillor. CRL highlighted that the terms of reference for the pond restoration were the trustees and not the council’s. It was agreed the minutes were a true record of the meeting and they were signed.
MATTERS ARISING
The decisions taken during the meeting held on 29th September were ratified by the council, including the co option of Councillors Farr and Larter.
CORRESPONDENCE
All correspondence is listed on the agenda. CRL would like to attend the budget event.
PLANNING.
Cornwall Council list of planning applications
ACCOUNTS AND FINANCE.
Balances in the Council’s accounts at the beginning of October were Current £2159.42 and Reading Room £2564.96.
Cheques for signing: None
The council resolved to hold a Finance sub committee meeting at 7.00pm on Thursday 17th November to develop a draft budget for 2012/13. The clerk requested the councillors provide input on the draft budget premises prior to the meeting.
An interim internal audit has been completed without any significant findings. The council thanked Mr Michael Hill for completing the audit.
The council resolved to add Councillors Farr and Larter to the bank mandate and passed the resolution required by HSBC, which is attached to these minutes.
HIGHWAYS AND FOOTPATHS
Highway Repairs – The clerk passed the following to Cornwall Councillor J German for him to inspect with the surveyor:
· The road from the converted chapel to Ruan High Lanes, about 100 yards from the A3078 junction
· The road through Treworga
· Ruan Hill
· Road in front of the Old Coal Yard development
The survey didn’t take place but CCJG brought the required repairs to the attention of Mr V Bidgood. The council resolved for CSP to express the council’s disappointment to CCJG.
2. CDG will contact Luc Hadfield to arrange a site visit to inspect the gulley opposite the Old Coal Yard development.
HEALTH, SAFETY &ENVIRONMENTAL ISSUES
Ruan High Lanes notice board requires painting. CSP is progressing
Pond Restoration – A meeting was held on 6th October. Further work is required on the island.
2nd Quarter and 3rd Quarter checklists are due for completion – CSP is progressing
REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
CDG and CRL attended a meeting hosted by Friends of Pendower Beach and gave a brief summary of its content.
REPORT re: THE READING ROOM
The harvest supper was attended by 48 people and was a very successful evening. The Reading Room committee will next meet in November.
PARISH PLAN
Progress is at the questionnaire preparation stage. A meeting was held with Emma Ball for guidance. Some small costs will be required associated with printing and postage. It is recommended that some input is sought from Treworga and Ruan High Lanes in the questionnaire preparation.
DIAMOND JUBILEE CELEBRATION
It was noted that the celebration event be organised by the Reading Room Committee. CRL suggested that the councillors develop some ideas for an item to remember the jubilee
e.g. information board; garden.
FUTURE AGENDA ITEMS
1) Letter received from Mr D Hughes
2) Standing Order review for December
3) Bus shelter ownership
There being no other business, the Chairman closed the meeting at 8.55p.m.