Minutes of the Annual Meeting of St Just in Roseland Parish Council held in the The Millennium Rooms, St Mawes on Monday 14th May 2012. The Meeting commenced at 7pm.
The Chairman Cllr. A. K. Warren, Cllrs. R. G. Baylis, J. Benney, A. M. Chart, B. Chenoweth, G. Chenoweth, P. Farmiloe, R.E. Giles, P. J. Salter, P. Teague and C. Williams
S. Penhaligon (Clerk), S. Batkin (Assistant Clerk) and 7 members of the public
1. Election of Chairman
Cllr. Giles proposed that Cllr. Warren be elected as Chairman of the Parish Council. Seconded by Cllr. Chart. All in favour. RESOLVED by the Council. Cllr. Warren took over as Chairman.
2. To accept apologies for absence. Cornwall Cllr. German, Mr. D. Hubbard, Rev. K. Boullier
3. Election of Vice Chairman
Cllr. Chart proposed that Cllr. Giles be elected as Vice Chairman of the Parish Council. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.
4. Election of Committee Representatives (Appendix 1)
Changes to the representatives on committees were put forward as follows:
Personnel Committee: Cllr. Baylis (temporary member)
Truro and Roseland Community Network Vacancy for two representatives
There being no other changes Cllr. Giles proposed that all committee representatives be elected as stands. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.
The Chairman asked that nominations for the Truro and Roseland Community Network representatives be considered at the next Parish Council meeting.
5. a) Declaration of Interest: – None
b) Of gifts to the value of more than £25. – None
6. Open Period – Public Participation –
Mr. J. Thomas representing the Parochial Church Council thanked the Parish Council for its continuing support with the maintenance and enhancement of St Just in Roseland Burial Ground.
Mr. R. Atkinson spoke as the agent for the pre-application proposal for work at Little House. Mr. Atkinson described the changes made to address the concerns of the Parish Council and neighbours with regards to the previous planning application which has now been withdrawn.
Mr. L. Ellyatt spoke as a neighbour affected by the proposal at Little House. Mr. Ellyatt commented that he was pleased that some of issues had been addressed in the pre-application proposal but there was still a concern about visual intrusion and noise nuisance from the elevated balcony, a juliette balcony might be a more acceptable alternative. The glass screening for the balcony would be out of keeping in the area.
7. Confirmation of the minutes of the Parish Council Meeting held on 2nd April 2012
The Council RESOLVED, by a show of hands,that the previously circulated minutes be approved and they were duly signed by the Chairman.
8. Matters arising from the Minutes not on the Agenda – for report only
a) The future financing of the cleansing costs of St Mawes Public Conveniences
This matter is to be discussed at the Roseland Cluster meeting on the 15th May.
b) Registration of the Permissive Path to Recreation Ground with the Land Registry
c) Notice board in Polvarth Road – Ongoing
9. Report from the Clerk
The Clerk reported that an extensive programme of celebrations for the Diamond Jubilee is being planned. Cllrs. Giles, Benney and Salter agreed to help with car parking on the day.
10. Report from Devon and Cornwall Constabulary
The Clerk read out a report that during April there had been 6 calls to the Police and 3 crimes recorded. Of those recorded the majority relate to thefts of oil
11. Report from Cornwall Councillor
The Clerk read a report from Cornwall Cllr. German. Cornwall Cllr. German confirmed that he will be willing to help with the funding for the refurbishment of the tourist information sign at Trenona. Councillors are asked to report any outstanding problems with the new waste collections and Cornwall Cllr. German apologised for the problems that have been experienced. Pot holes in Carvarnick area have been programmed for repair. Discussions are ongoing within Cornwall Council to agree a way forward to allow the Parish Council to take over the public toilets at St Just in Roseland Church.
12. Report from Councillors as representatives of other Committee
Heritage Group – Cllr. Williams
The Heritage Group is staging an exhibition of pictures of royal visits as part of the Diamond Jubilee celebrations in the Millennium Rooms. There is an opening event on Friday 1st June.
Recreation Ground Committee – Cllr. Williams
The fundraising Recfest event will be held on Saturday 9th June.
AGENDA ITEMS – for discussion/decisions
The Chairman consulted with Councillors to allow standing orders to be lifted in order to bring forward item 15. Planning. All in agreement.
a) To consider the meetings of the Planning Committee held in the period 29th March to 8th May.
No meetings held in the period 29th March to 8th May .
b) The Council considered the following planning applications:
1. 03744 10 Pedn Moran Alterations to existing dormer window. Plans being reviewed by Cllrs Chart, Giles and Salter. Further information requested from the case officer.
2. 03743 Lowena 2 Carrick Way Erection of porch to annexe. Cllrs. Farmiloe, Giles and Salter. No objections.
3. 03966 Lowena 2 Carrick Way Stone facing of existing boundary hedge adjoining highway. Cllrs. Farmiloe, Giles and Salter. No objections.
4. 03970 Sea View 8 Church Hill Alterations to sections of roof structure and complete refurbishment with associated works. Cllrs. Baylis, Salter, Benney. No Objections.
Pre-application Little House
Following discussion the general view being that the plans as presented are an improvement on the original plans and address a lot of the concerns raised by the Parish Council. The move away from reversed accommodation, thus creating access from the bedrooms onto the balcony, is an improvement, as is the reduction in the size of the balcony. This is an improvement on the original proposal and does not appear to be an inappropriate way to move this scheme forward. The Assistant Clerk was asked to write to the agent.
c) To note the decisions of the Planning Authority –
55. 00801 Little House, Windmill Hill. The application has been withdrawn.
56. 00796 11 Povarth Estate. Erection of extension. Approved
57. 00565 Myrtle Cottage Trethewell Extensions & alterations to existing dwelling and construction of a detached garage – Approved
58. 0815/6 Opposite 31 Lower Castle Road St Mawes. The application has been withdrawn.
EN12/00761 Polvean Freshwater Lane. Alleged non – compliance with approved plans PA11/01671 and 04986. Structures appear to be too high . Case closed. Investigated by case officer, no further action.
EN12/00767 Tregwylan Castle Drive. Alleged non – compliance with approved plans PA31/0379/10/R and PA10/07454 velux window installed. Case closed. Investigated by case officer, no further action.
EN12/00914 Opposite 31 Lower Castle Road. Alleged hard standing has been created to the front of the dwelling house without planning permission. Pending consideration.
EN12/01303 Woodpeckers Freshwater Lane Alleged Non-Compliance with approved plans – PA13/1567/08/R – Air Source Pump installed. Pending consideration
EN12/01355 Little House. Alleged building works to the interior of the property.
e) To note planning correspondence received. – None received.
13. Accounts and Finance
a) To approve the payments of accounts (Appendix 2)
The Council was asked to approve the following payments:
Approval of the payments of accounts proposed by Cllr. Williams and seconded by Cllr. Chart
All in favour. The Council RESOLVED to approve payments of accounts.
b) To note receipt of the notice of the Annual Audit for year end 31st March 2012
The Clerk confirmed that the statutory notice of Elector’s Rights has been duly advertised on the notice board. The audit will be considered at the next meeting and a return made to the auditor by the agreed deadline of the 18th June.
c) To approve the recommendations of the Finance Committee Meeting held on 8th May 2012 (Appendix 3)
d) To approve the 31st March 2012 Annual Audit for submission to the Internal Auditor
Items c) and d) were considered together.
Cllr. Salter proposed that the council accepts the recommendations of the Finance Committee as recorded in the minutes of the meeting of the 8th May 2012 and approve the audit for submission to the internal auditor. Seconded by Cllr. G. Chenoweth. All in favour. RESOLVED by the Council.
e) To note that the revised Cornwall Council Weed Spraying Agency Agreement has been approved and duly signed
Noted by the Parish Council.
14. Changes to Precedents
a) To consider any amendments to the Financial Regulations adopted 7th June 2010
It was noted that no amendments were required to this document and a copy will be signed at the next meeting.
b) To consider any amendments to the Standing Orders adopted 1st August 2011
Cllr. Chart proposed that the amendment at item 1.3 to include the local practice of allowing non members to vote on the Millennium Rooms Management Committee be adopted. Seconded by Cllr. G. Chenoweth. All in favour. RESOLVED by the Council. A copy of the document will be signed at the next meeting.
15. Planning. This item was considered earlier in the agenda
16. Millennium Rooms Management Committee (Appendix 4)
To consider the recommendations from the MRMC meeting held on 4th May 2012
After discussion of two options for the proposed relocation of accommodation in the Millennium Rooms Cllr. Warren proposed that the Chairman of the Millennium Rooms Management Committee, supported by a working group, draws up proposals to bring forward to the Parish Council. Seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.
The Council discussed Cllr. Williams’ report outlining proposals to improve information and signposting for visitors to St Mawes. Cllr. G. Chenoweth proposed that the Parish Council should support the principle to enhance information for visitors and take forward the scheme. Seconded by Cllr. Giles . All in favour. RESOLVED by the Council. Cllr. Chart thanked Cllr. Williams on behalf of the Parish Council for her commitment to this project.
Cllr. Warren confirmed that the Personnel Committee has explored the proposal from the MRMC to change the terms of the contracts for the Roseland Visitor Centre Manager and Assistant Managers with the advisory group, South West Employers. The Personnel Committee is happy to support the recommendation of the MRMC. Cllr. B. Chenoweth proposed that the contracts of the posts of the RVC Manager and Assistant Manager be made permanent. Seconded by Cllr. G. Chenoweth. All in favour. RESOLVED by the Council.
17. Car Park
a) To consider monthly income
b) To consider the car park signage in accordance with the Cornwall Council Parking Order
Cllr. Baylis reported that following discussions he is minded to accept the advice of Cornwall Council and continue with the parking order in its current form. Cornwall Council will supply a template ready for the issue of a new order in October 2012. Cllr. Giles thanked Cllr. Baylis for his work on behalf of the Car Park Committee.
18. Public Toilets
To further consider the future financing of St Just Church Public Conveniences
Cllr. Warren summarised the recent discussions with Cornwall Cllr. German and Mr. S. Sharples of Cornwall Council. Money has been set aside by Cornwall Council to assist in developing a proposal to ensure the future of the public conveniences at St Just Church and there is a willingness by all parties to progress this matter. Councillors expressed a number of concerns arising from previous failed negotiations with Cornwall Council concerning the church car park and the public conveniences.
19. Procedures for Parish Council meetings
To further consider the procedures for Parish Council meetings
Cllr. Giles proposed that the procedures as presented at the meeting be adopted. Seconded by Cllr. G. Chenoweth. All in favour. RESOLVED by the Council. A copy of the document will be signed at the next meeting.
20. Cornwall Council Code of Conduct
To consider a response to the Consultation
The Council noted the advice of the Assistant Clerk that due to the lack of clarity and guidance from Cornwall Council and CALC it would not be productive to respond at this time to the consultation document circulated by Cornwall Council.
21. Waste facilities in the parish
a) To consider installing extra dog waste bins
The Council instructed the Parish Clerk to write to Cornwall Cllr. German expressing its dismay and concern about proposals to discontinue dedicated dog bins and have waste disposed of in general rubbish.
b) To consider installing a litter bin in Castle Drive area
Following discussions it was determined that there is no identifiable need for a litter bin in Castle Drive.
22. Speed in St Just in Roseland
To consider solutions to reduce the speed of motorists in St Just
The Clerk bought to the attention of the Council correspondence from a member of the public expressing concern about the speed of a tractor being driven through the village. The Council confirmed that such complaints should be taken up with the police.
23. Correspondence (information only). There were no matters arising.
24. Staffing Matters
a) To consider a report from the Personnel Committee
Cllr. Farmiloe reported that work to update procedures is ongoing.
b) To consider the recommendations from the Personnel Committee extraordinary meeting held on 5th April 2012 (Appendix 5)
Cllr. Chart proposed that the Personnel Committee be given delegated powers to decide upon the appointment of a new Assistant Clerk following the interviews on Friday 18th May. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.
Cllr. Salter proposed that the Personnel Committee discuss the Assistant Clerk’s expenses during the interim period between the end of her notice period and date of leaving. Seconded by Cllr. Baylis. All in favour. RESOLVED by the Council.
Date of next meeting: To be held on Monday 11th June in the Millennium Rooms St Mawes at 7:00pm.
Items for the next agenda –
Nominations for representative at the Truro and Roseland Community Network
There being no further business, the meeting closed at 10:15 pm