Konsel Pluw Erens
Gerrans Parish Council
MINUTES of the Meeting of Gerrans Parish Council
held on Tuesday 4th June 2019 at 7.30 pm in the Memorial Hall Annexe
NEXT MEETING – Tuesday 2nd July 2019 at 7.30pm in the Memorial Hall Annexe
Charlotte Taffinder (Chairman) (CT),Ralph German (RG), Will Gill (WG), Kate Greet (KG), Helen Hastings (HH), Rick Iddison (RI), Nev Meek (NM), Val Neal (VN); Steve Skull (Clerk), CC Julian German (JG)
2 members of the public attended.
APOLOGIES FOR ABSENCE
Cllrs Richard Cochrane, Mary Watson.
RESOLUTION TO APPROVE ABSENCES
Proposed RG, seconded KG. Agreed unanimously.
DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA
Mr Steve Hooper mentioned the decision in the recent planning application re the Old Coach Garage, Gerrans. He said the PC’s objection was made on inadequate planning grounds and suggested a future approach might be to support but express individual concerns in such cases.
NM said this had been tried in the past but such concerns had tended to be ignored.
RG said the Parish Councillors should familiarise themselves thoroughly with the RNDP guidelines.
MINUTES OF THE PREVIOUS MEETING
The Council unanimously accepted the draft minutes of the Annual Parish Council Meeting and the Annual Parish Meeting, both held on Tuesday 7th May 2019 as being true records. (Proposed RG, seconded WG). CT signed the approved minutes.
REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING
The clerk reported he had been advised by the Area Steward of the Highways Agency that a budget had been made available for the renewal of the double yellow lines at Porthcurnick, and that the work would be carried out before the peak holiday season.
He also reminded Councillors of a Cluster Meeting of the Roseland Parish Councils to be held on Wednesday 26th June. KG, HH and NM asked whether it was possible at this stage to make suggestions for further agenda items. The clerk said he would enquire. Action clerk
HH said the manager of Gerrrans allotments had mentioned there were two half-plots available for rent.
- Cornwall Council
Invitation to a workshop: “Environmental Growth for Rural Parishes” to be held on Wednesday 12th June. NM said it was possible he would be able to attend on behalf of the PC. Members agreed that Cllr Richard Cochrane would probably be keen to attend also.
The PC considered 1 new application. This is outlined below and detailed comments are noted on the Cornwall Council planning website.
|PA19/03751||The Boathouse Restaurant, Portscatho
7 support, 1 abstain.
Members also considered a request for informal pre-application advice from the owners of “Barn A”, Treloan Lane re their plans for a proposed extension. The clerk was asked to reply that the PC would be unlikely to support the plans as presented as the extension would be inappropriate on the grounds of scale. Action clerk
|Application||GPC comment||CC Decision|
|PA19/02004 re The Old Coach House, Gerrans||Object||Approved|
|PA19/02982 re Trewince Manor||Support||Approved|
|PA19/02496 re 17 The Lugger, Portscatho||Support||Approved|
|PA19/01418 re Land West of Chapel House, Gerrans||Object||Refused|
(c) ENFORCEMENT MATTERS
– Nothing to report
(d) OTHER PLANNING MATTERS
KG gave a report of a conversation she had had with a Planning Officer regarding the format of GPC responses to CC. The Officer indicated that GPC should explain the reasons for recommendations and where appropriate make suggestions for amendments that might be acceptable under the 5-day protocol.
Councillors also agreed there should be some feedback when CC’s decisions differ from GPC’s recommendation, e.g that GPC had agreed to disagree under a 5-day protocol (as for ‘Old Coach House’) or perhaps that there was a key policy point to note.
There was also discussion as to whether Councillors should read all Planning Officers’ reports and decision notices even though they are not circulated or discussed at meetings.
COMMITTEE REPRESENTATIVE REPORTS
WG had attended the recent EGM of Percuil River Moorings Ltd and reported that a new director/member had been co-opted
NM had attended the most recent meeting of the Memorial Hall Committee and reported that the Committee was exploring the possibility of extending the surgery upwards, and also of providing disabled access to the annexe.
NM also reported on the most recent Police Liaison Group meeting. He said the provision of Parish-specific special constables was still under discussion and it was mentioned there was no Neighbourhood Watch co-ordinator on the Roseland. It was further noted that there had been no increase in Police numbers on the Roseland despite a rise in Council Tax specifically for this purpose and the increasing crime rate. RG proposed the clerk be asked to write to the Chief Constable to enquire when an increase in Police numbers might be expected. Seconded VN and unanimously agreed. Action clerk
– No issues raised
HH reported on the most recent meeting of the REACT group, at which its structure and organisation was approved and she was appointed Secretary, and Cllr Richard Cochrane Chairman. Future meetings would be held on the last Tuesday of every month. REACT would also be contributing a regular monthly article in “Roseland” magazine.
ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2018/2019
INTERNAL AUDIT REPORT
The clerk produced for review the previously circulated report of the PC’s auditors following their independent internal audit examination, undertaken in respect of the PC’s accounting records and system of internal control for the year ended 31st March 2019. The stated conclusion of the auditors was that the PC has maintained an effective and accurate system of control, and that the control objectives have been met to a high standard. The auditors further commended the clerk for his meticulous compilation, maintenance and accuracy of Parish records.
ANNUAL ACCOUNTING STATEMENTS
The clerk presented for review the previously circulated Annual Accounting Statements for the year ended 31st March 2019.
Both the internal audit report and the Annual Accounting Statements were unanimously approved (proposed WG, seconded HH)
ACCOUNTS FOR PAYMENT
The clerk reported that all payments submitted for approval were materially within budget, or within forecast and agreed contingency levels where actual figures were unknown at the time of setting the budget.
It was resolved that the outstanding invoices totalling £4,971.04 (including VAT of £166.86) be paid. A schedule of all the payments is available from the clerk.
The reconciled bank balance as at 25th May was £52,989.33.
OTHER PARISH MATTERS
- Any urgent business
- Matters to be included on the next agenda (not heretofore minuted)
– Co-option of new member
- Minor items for report
RG said he had been asked whether the time limit for parking in the Square at Portscatho could be extended from one hour to two. CT said this was not within the PC’s powers. Cornwall Council administered the parking scheme and any alterations would require a new Traffic Regulation Order, which could be requested but would be subject to a public consultation period and high administration costs.
VN said the Valerian plants in the verge below Springfield were obstructing the pavement for those with prams or buggies.
HH said there would be a public site meeting held by the architects of the proposed Pink Hotel scheme at Pendower on Wednesday 3rd July.
RG also said the number 40 had been erased from the speed limit sign at Trewithian. He had reported it to Cornwall Council.
The meeting closed at 8.43 pm