Minutes of the Meeting of St Just in Roseland Parish Council held in the Parish Millennium Rooms, St Mawes on Monday 6^th October 2014. The meeting commenced at 7pm.

DRAFT

Councillors Present:

The Chairman Cllr. K. Warren, Cllrs. J. Benney, P. Farmiloe, R. Giles, B. Sadler, P. Teague and

1. Williams

 

Also Present:

1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), J. Smith (RNP) and twelve members of the public

 

1. To accept apologies for absence – Cornwall Cllr. J. German, Cllrs. S. Black, B. Chenoweth, R. Hall and
2. Salter

 

2. Declaration of Interest:
3. a) Disclosable Pecuniary Interest– none declared
4. b) Non-Registerable Interest – none declared
5. c) Of gifts to the value of more than £25 – none declared
6. d) To consider requests for dispensation on items on the agenda – none received

 

3. Open Period – Public Participation

C Pridmore, Chairman of St Mawes Recreation Ground thanked the Parish Council for its support towards the upkeep of the park. He advised that the latest phase has now been completed and the facilities have been well used this summer.

 

1. Perryman, M. Green and R. Michell raised issues regarding the recent enclosure of the field between St Just Playing Field and the public footpath 322/05 by its owners. Thus preventing them from accessing the public footpath by walking across the field, something they have done for over 30 years. The stile has also been removed.

 

4. To confirm the minutes of the meeting of the Parish Council held on Monday 1^st September 2014

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the previously circulated minutes of the 1^st September 2014 meeting be approved and they were duly signed by the Chairman.

 

5. Matters arising from the Minutes not on the Agenda
6. a) Barrier for sea defence in The Square, St Mawes

The Clerk is still awaiting a response from Steve Schotal of Cornwall Council for a date to meet to look at options to prevent flooding and debris coming into The Square in strong winds and high tides.

 

6. Report from the Clerk

The Clerk reported that Cornwall Council has received grant funding from DEFRA for the Coastal Storm Damage Repairs and that the total sum awarded for repairs in St Mawes was £132,000. (£12,000 for Summers Beach and the £120,000 for the Sea Wall). The programme of works by Provelio is due to be undertaken in October and November.

 

7. Report from Devon and Cornwall Constabulary

Three months reports showed a low level of crime, mostly traffic related and 2 minor thefts

 

8. Report from Cornwall Cllr. German

In his absence, Cllr. German advised by email that the Cornwall Council’s draft proposed budget has been released for discussion over the next couple of months. He also gave an update on the Libraries asking if the Parish Council wishes to give a view on where the one stops in St Just and St Mawes should be.

 

9. Report from Councillors as representatives of other Committees

St Just and St Mawes Heritage Group – Cllr. C. Williams reported that the Heritage Group’s Meeting will be held in the Millennium Rooms on 29^th October 2014 at 7.30pm when there will be a talk about the Clotted Cream Industry from Mr Phil Rodda

 

 

The Chairman requested that standing orders be lifted to bring forward items 13, 22 and 23. All in favour by a show of hands.

 

3. Roseland Neighbourhood Development Plan (RNP)

Jon Smith circulated an update at the meeting and reported that 49 individual and 12 stakeholder responses had been received, which were considered to be favourable, and sent to the Planning Aid Unit. It is hoped to have the plan finalized by the end of next week. Jon confirmed that the remainder of the £7,000 grant, £700 has been received from Supporting Communities in Neighbourhood Planning by the Parish Council and paid directly to St Mawes and St Just Society which manages the funds.

 

2. St Just playing Field/unrecorded rights of way
3. a) To consider the closure of gates in the playing field

Mr Hext, the owner of the three fields on either side if the Playing Field (PF) has blocked off two of the gates adjoining the PF as a compound for grazing sheep. Their only access is now through the PF where they have a legal right of way across land from the entrance gate to the gate at the far end (called gate A) which has been chained and padlocked. The Parish Council needs to demonstrate who owns the padlocked gate and it is concerned that the surface of the ground in the PF may get damaged by vehicles accessing the field. Cllr. Teague proposed that the Parish Council gets advice from its Solicitor on ownership of gate A. Seconded by Cllr. Sadler. All in favour. RESOLVED by the Council.

 

1. b) To consider the option of a modification order application on an unrecorded right of way across the field from the playing field to footpath 322/05

It was agreed to hold a Drop-In meeting at St Just Institute, inviting local people to have their say. Cllr. Sadler agreed to facilitate the meeting and Robert Frazer, The Ramblers Association will be invited to attend.

 

1. Speed of traffic in St Just village

To consider complaints regarding the excessive speed of traffic through St Just Village

Following concerns reported to the Parish Council regarding the speed of traffic through St Just, Ben Dickenson, Highways Manager has approved 24 hours a day speed camera testing for 7 – 10 days.

 

Normal Standing Orders resumed.

 

1. Changes to Precedents
2. a) To consider the new draft Standing Orders (Appendix 2)

The Clerk circulated the draft Standing Orders at the meeting asking for Councillors to scrutinise the document in preparation for approval at the November meeting.

 

1. b) To consider the Openness and Transparency Regulations 2014 (Appendix 3)

It was noted that item 13 in the new draft of the Guidelines for Broadcasting or using Social Media at Council meetings policy circulated at the September meeting item has been amended, A notice to be displayed at all meetings regarding recording and filming was circulated at this meeting.

 

Cllr. Williams proposed that the policy and the notice as presented be approved for adoption at the November meeting. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.

 

11a. Accounts and Finance

To approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

 

Total cheques numbered 6560 to 6570 approved and signed at meeting                                     £ 9,014.64         Total cheques numbered 6552 to 6559 paid since last meeting were ratified                        £ 3,689.22

Direct Debits/ Standing Orders shown as paid in September                                          £ 2,264.92

Income shown as received during September                                                                              £48,517.91

 

Cllr. Sadler proposed approval of the payments of accounts as presented. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.

 

 

 

It was noted that Cornwall Council has confirmed that the Public Toilet Service Provision Arrangement from 1^st October 2014 for St Mawes toilets is unchanged, therefore a 50{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} grant is payable to the Parish Council.

 

It was noted that Cornwall Council Financial Strategy and Business Advisory Team has informed that the continuation of passporting the Council Tax Support Grant beyond 2014/15 will be subject to any proportional adjustment required as a result of Government funding to the Council. It suggests that a 15{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} reduction is assumed when Parish Council’s set their budgets.

 

11b) To consider the recommendations from the Finance Committee (FC) meeting held 29^th September 2014 (Appendix 4)

The Chairman, Cllr. Warren reported on the agenda items and recommendations of the Finance Committee:

1. i)   Item 6 – The FC is to focus on the Financial Regulations draft at its next meeting.
2. ii)   Item 7 – The FC agreed that Cllr. Black would assist Cllr. Hall with the Internal Audit as he is neither the

Finance Committee Chairman nor a signatory on cheques.

iii) Item 8 – The FC agreed to revisit the level of general reserves in January when the likely year end

position will be clearer.

1. iv)   Item 9a the FC recommended that the Cleansing Service contract should be put out to tender at the next

appropriate opportunity.

1. v)   Item 12 – The FC recommended that the Parish Council funds the insurance premium from Zurich

Municipal of £2,044.80 in respect of St Mawes Recreation Ground under section 19 of the Local

Government Act 1972.

 

Cllr. Giles proposed that the Parish Council funds the insurance premium of £2,044.80 in respect of St

Mawes Recreation Ground. Seconded by Cllr. Farmiloe. All in favour by a show of hands.

RESOLVED by the Council

 

1. vi)   Item 13 – The FC recommended acceptance of the net quotation from Roseland Plant Centre of

£486.67 (the same as last year) to replant the 10 planters.

 

Cllr. Warren proposed that the Parish Council approves the quotation of £486.67 from Roseland Garden

Centre for the replanting. Seconded by Cllr. Benney. All in favour by a show of hands. RESOLVED

     by the Council

 

vii) Item 14 – The FC accepted the net quotation delegated to its committee from C Pridmore of £940.66

for additional wiring, lighting and heating for the new offices.

 

2. Planning
3. a) To consider the meetings of the Planning Committee

No meeting has been held this month

 

1. b) The Council considered the following planning applications:

 

1. PA14/06811 – Polvean, Freshwater Lane, St Mawes – Erection of green house – invalid

 

2. PA14/08678 – Opposite, 31 Lower Castle Road, St Mawes – Demolition of existing garden room and residential annexe and reconstruction of the residential annexe and terrace above – considered by Planning Committee – No objection

 

3. PA14/8470 – St Mawes Hotel, Marine Parade, St Mawes – Alterations to existing hotel: separating reception and bar areas, construction of function room and independent kitchen areas – considered by Cllrs. Farmiloe, Chenoweth and Salter – no objection

 

4. PA14/09239 – Chapel House West, St Mawes – proposed extension to form lightwell and alterations to fenestration – being considered by Cllr. Benney, Giles and Farmiloe

 

5. PA14/09135 – Lanzeague, St Just – alterations and extension to existing property – to be considered by Cllr. Teague, Sadler and Warren

 

 

1. c)         To note the decisions of the Planning Authority

            PA14/06846 – Lenor, Penruan Lane, St Mawes (22) – Alterations and addition of a single storey extension access and construction of a single storey detached double garage – Approved with conditions

 

            PA14/06804 – Braganza, Grove Hill, St Mawes (23) – Proposed felling of two sycamores – considered by full council – Approved

 

PA14/07226 and PA14/07227 (Listed Building Consent)(24/25) – 7 Lower Castle Road, St Mawes – Demolition of rear cavity blockwork extension, construction of replacement two storey rear extension and associated internal alterations – Approved with conditions

 

PA14/06953 – Fiddlers Green, Upper Castle Road, St Mawes (26) – Erect detached garden building – Approved with conditions

 

           PA14/07819 – 1 Church Hill, St Mawes (29) – Listed building consent in respect to damp proofing, fire compartmentation and thermal upgrade – Approved with conditions

 

PA14/07800 – 5 Grove Hill, St Mawes (30) – rebuilding of collapsed wall and rebuilding of further walls and other garden works – Approved with conditions

 

1. d) Enforcements – none received

 

1. e) To consider planning correspondence

It was noted that the planning training at St Austell was over subscribed and the Clerk has asked for extra sessions

 

1. f) To consider proposed housing developments in the Parish – none received

 

1. g) To consider updates on Affordable Housing Local Needs

The Parish Council discussed the concerns brought to its attention by CPRE Cornwall who had commissioned a report on Housing in Cornwall as it felt that the official datasets from DCLG do not concur with those of Cornwall Council, yet these are the basis for projections of housing needs. It was agreed to defer this matter to the next meeting and ask Cornwall Cllr. German for his input.

 

4. Cornwall AONB Outstanding Roseland Project

Awaiting further details from Collette Beckham.

 

5. Millennium Rooms Management Committee (MRMC) and Roseland Visitor Centre Committee
6. a) To consider recommendations from the MRMC meeting held on 30^th September 2014 (Appendix 5)

Cllr. Williams reported that MRMC considered the specification of works required for the external decoration of building and agreed to seek quotations for the work to be carried out next spring. The specification for internal redecoration will be considered at the next meeting.

 

1. b) To consider recommendations from the RVCC meeting held on 30^th September 2014 (Appendix 6)

Cllr. Williams reported that a list of works required for the new offices was considered by the RVCC.         C. Pridmore is about to commence the wiring, lighting and heating, the tap is to be relocated outside the office and quotations for redecorating are being sought.

 

6. Car Park
7. a) To consider the monthly income

	Pay & Dis	Pay & Display	Permits	Permits	Total
	Monthly	Cumulative	Monthly	Cumulative	Cumulative
Sept-13	23,334.15	139,332.65	180.00	15,634.80	154,967.45
Sept-14	23,353.54	138,599.19	180.00	27,160.10	165,759.29
Sept 2014 comparable with Sept 2013
Up	19.39			11,525.30	10,791.94
Down		-733.46	0.00

 

The Chairman requested that Standing Orders be lifted to allow members of the Self Build Group to speak on item 16b. All in favour by a show of hands.

 

1. b) To consider the tidiness of St Just Lane Car Park

Cllr. Sadler viewed St Just Lane Car Park this evening and reported that an improvement has been made.     Mr. R Michell advised that the Self Build Group is awaiting a refund of the VAT paid out for building materials etc which will enable them to finish the site such as tarmacing the entrance, making good the boundary and returning the mound of earth into a grassed area. The Self Build Group proposes to build a low stone wall to replace the Parish Council’s wooden fence which, along with the planting behind it, would be much smarter with less maintenance. The Parish Council suggested that it considers donating material costs, as this would benefit the Parish Council as it would no longer need to maintain the fence in the future. The Self Build Group would carry out all the labour. Mr Michell agreed to submit details of the work intended by the Self Build Group to the Clerk’s office.

 

Concerns were raised about the untidiness of the recycling area as it cannot be swept. The Parish Council agreed to look into installing a solid base in this area.

Normal Standing Orders resumed.

 

1. c)   To consider the recommendations from the Car Park Committee meeting held on 1^st October 2014 (Appendix 7)

Cllr. Giles, Chairman of the Car Park (CPC) committee reported:

1. i) Item 8 – The CPC recommended to the Parish Council that 2, and up to 4, additional parking spaces are

allocated for use by permanent residents only. The Parish Council agreed that this item be deferred to the

next CPC meeting for a clear policy on the criteria for the allocations of reserved spaces to be in place.

 

1. ii) Item 6a. – Cllr. Giles reported that a schedule of works put together by the MRMC for the new offices

was in place.

 

iii) Item 6b – The CPC recommended to the Parish Council that it purchases a 6’ x 4’ shed with a pitched

roof to be sited behind the bus shelter as a storage facility for the cleansing operative. The Parish

Council was all in agreement that this should be delegated to the CPC to make a decision on the structure

and costs of the shed.

 

1. iv) Item 7a – The CPC recommended to the Parish Council that it introduces a £2 charge for 2 hour parking.

Cllrs Giles proposed the introduction of a £2 charge for 2 hours parking from 1^st April 2015 and to join

in with Cornwall Council to avoid advertising costs. Seconded by Cllr. Sadler. All in favour by a show

of hands. RESOLVED by the Council.

 

The CPC recommended to the Parish Council that it rounds up all the parking charges at the Pay and

Display machine. Cllr. Williams felt that this was not the time to introduce further increases in parking

charges and proposed that this matter be referred back to the CPC for further consideration. All in favour

by a show of hands. RESOLVED by the Council.

 

1. v) Item 9 and 10 – The maintenance of both car parks was deferred to the next CPC meeting
2. St Just in Roseland Church Public Conveniences

To further consider the future financing of St Just Church Public Conveniences

J Alford, Cornwall Council’s Estates Services Manager has met with Mr Symons to discuss the drainage requirements of the Old Rectory and adjoining properties and can now work with detailed figures to design a replacement drainage field for the septic tank. When the design is costed, Cornwall Council will look at funding the works from their tight budgets.

 

8. Cleansing for the Parish of St Just in Roseland
9. a) To consider looking into the best value service for the cleansing of the parish
10. b) To consider options for reducing the amount of litter in the streets

The Council agreed to defer these items to next meeting

 

9. Mobile Library Service

To further consider the future of the mobile library service

The Parish Council were all in favour by a show of hands that the best place for the library to stop in St Just is outside The Old Methodist Chapel and the best stop in St Mawes is the Car Park, The Square.

 

1. Carols in the Castle – Saturday 20^th December 2014
2. a) To consider the programme for the carols in the castle
3. b) To consider the recipients of the collection

Steve Jackson, Manager of St Mawes Castle site has advised there is to be a wedding on the day of the Carols in the Castle meaning that the Parish Council cannot access until after 4pm. The Council agreed to find out more information and look at an alternative day if needed and the item was deferred to the next meeting.

 

3. Bohella bank and Store
4. a) To consider the plan for revamp of Bohella Bank

The Clerk reported that Luke Dunstone has cleared about 1/5^th of the bank and he hopes to have cleared the it all by the end of October for replanting next spring.

 

1. b) To consider the options for the replacement commemorative tree

Cllr. Williams proposed planting a Weeping Cherry Tree or an Ornamental Cherry Tree, seconded by Cllr. Giles. All in favour. RESOLVED by the Council.

 

1. c) To consider the cleansing of Bohella Bank store

The Council agreed to ask D Chenoweth, its maintenance contractor, if he is willing to wash out Bohella Store on a quarterly basis. If he is unable to undertake the work, to look at adverts in the Parish Magazine for others to request quotes.

 

4. On Street parking enforcements

To consider the proposed on street parking enforcements

The Council agreed to defer to next meeting

 

5. Correspondence (information only)

 

6. Staffing Matters

To consider a report and recommendations from the Personnel Committee no report

 

It was noted that the National Minimum Wage increased from £6.31 to £6.50 per hour from 1^st October 2014 which will affect one of the Council’s employees.

 

It was noted that the Clerk has been paid an extra 8 hours per week for 9 weeks to cover the Assistant Clerk vacancy.

 

The Council agreed to send a card and flowers to its employee Ann Andrews who has had an operation and is due to be off work for about two months.

 

7. Agenda items for the next Parish Council meeting – no matter raised

 

8. Date of next meeting

The next Parish Council meeting will be held on Monday 3^rd November 2014 at the Parish Millennium Rooms, St Mawes commencing at 7pm

 

There being no further business, the meeting closed at 10.00pm

 

Signed as a true record………………………………………..

 

Cllr. A.K. Warren, Chairman of St Just in Roseland Parish Council

 

Date…3^rd November 2014…………….