Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St Mawes on Monday 4^th September 2017. The meeting commenced at 7.00pm.

 

Councillors Present: Cllr. B. Sadler (Chairman), Cllrs. A. Chantrill, P. Farmiloe, R. Giles, S. Goldsmith,

1. Salter, P. Teague, C. Thornton-Parr, K. Warren and C. Williams

 

Also present: S. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk) Cornwall Cllr. German and 11 members of the public

 

1. To accept apologies for absence – Apologies received from Cllr. Hall

 

2. Declaration of Interest:
3. a) Disclosable Pecuniary Interest – None declared
4. b) Non-Registerable Interest – None declared
5. c) Of gifts to the value of more than £25 – None declared
6. d) To consider requests for dispensation on items on the agenda – Cllr Giles, as a representative of the Parish Council, requested a dispensation on matters regarding Gerrans & St. Mawes United under item 10b –

Cllr. Farmiloe proposed acceptance of the dispensation, seconded by Cllr. Warren. All in favour

 

3. Open Period – Public Participation

Messer’s C Dunford and P Frances and Mrs F Moore who all live permanently in the Marine Parade/Lower Castle Road vicinity spoke about the adverse effect the proposed new parking restrictions would have on their lives. Mr. Baylis supported a passing place in Marine Parade.

 

Mrs D Holman spoke about the proposed works at Riviera Gardens and the devastating effects it will have on all the neighbours in Riviera Lane including herself during the building works. Mrs Dudley Cooke spoke about the impact on the boundary between Lamorran Gardens and Riviera Gardens.

 

Mr I Butler outlined the proposals at the Gerrans and St Mawes United’s football ground.

 

4. Confirmation of the minutes of the Parish Council Meeting held on Monday 7^th August 2017

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 7^th August 2017 meeting be approved and they were duly signed by the Chairman.

 

5. Matters arising from the minutes not on the Agenda – for report only
6. a) Parish Council website – waiting until the end of summer to discuss further
7. b) Refurbishment of the nine flower tubs in St Mawes – still awaiting quotations
8. c) Recycling and Waste in St. Mawes – feedback on the Waste Reduction Incentive Scheme (still awaiting-         feedback); the extra waste generated from takeaway businesses – to defer to the next Parish Council meeting

 

6. Report from the Clerk

The Clerk advised that CALC will be interested to have any views put forward from local councils on the perspective for future waste collections after 2020.

 

7. Report from Devon and Cornwall Constabulary – no report received

 

8. Report from Cornwall Councillor – Cllr. German spoke of the Cornwall Council’s waste collections contract after the current one ends in 2020, advising that it would be a lengthy process as it is a huge contract and it wants to ensure that it gets it right.

 

Cllr. German advised that he has forwarded the Roseland Character Guide – Supporting Development in the Roseland for consideration for the next meeting.

 

9. Report from Councillors as representatives of other Committees – nothing to report

 

AGENDA ITEMS (for decision and discussion)

 

The Chairman asked to lift Standing Orders to bring forward item 14. All in favour

 

14. The installation of new on-street parking restrictions and speed reduction on Upper Castle

Road, St. Mawes

1. a) To receive a report from the meeting with Cormac Ltd

The notes of the meeting with the Traffic Technician, attended by seven members of the Council and the Clerk was circulated.

1. b) To consider the responses from the Consultation and the way forward

The 28 responses from the consultation were circulated and considered along with the comments from members of the public and the feedback from the meeting with the Traffic Technician.

 

The Parish Council considered each proposal and made the following resolutions:

 

SN01 – Proposed no waiting at any time restrictions – Newton Road, St Mawes – Cllr. Salter proposed no parking at any time on both sides of the road from the junction with Grove Hill up to the higher entrance to Newton Farm and the upper boundary of Hillside Cottage. Seconded by Cllr. Warren. All in favour by a show of hands. RESOLVED by the Council.

 

SN02 – Proposed no waiting at any time restrictions – Grove Hill – Cllr. Sadler proposed no waiting at any time extending the current restriction up to the entrance of Place View Road. Seconded by Cllr. Williams. All in favour by a show of hands. RESOLVED by the Council.

 

SN03 – Proposed no waiting at any time restriction – Polvarth Road – Cllr. Thornton-Parr proposed to extend the parking restriction in situ up to the upper boundary of Summers Reach. Seconded by Cllr. Chantrill. All in favour by a show of hands. RESOLVED by the Council. 1 abstention.

 

SN04 and SN05 – Proposed no waiting at any time restrictions – Tredenham Road, The Square

Tredenham Road – Cllr. Sadler proposed to install no waiting at any time to match the ones on the opposite side of the road. Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.

 

The Square outside the Arcade – Cllr. Chantrill proposed that the current restrictions should remain. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.

 

Around Rising Sun Hotel – Cllr. Giles proposed that the current restrictions should remain. Seconded by Cllr. Warren. All in favour by a show of hands. RESOLVED by the Council. 2 abstentions.

 

St Austell Row – Recommendations: keep as plan

Cllr. Giles proposed to install no waiting at any time restriction in an area outside of Manor House. Seconded by Cllr. Salter. All in favour by a show of hands. RESOLVED by the Council.

 

Marine Parade – Cllr. Farmiloe proposed to install no parking at any time for 3 lengths outside numbers 11 to 14 to allow as a passing area. Seconded by Cllr. Chantrill. All in favour by a show of hands. RESOLVED by the Council. 3 abstentions.

 

Lower Castle Road – Cllr. Giles proposed that the current restrictions should remain. Seconded by Cllr. Salter. Cllr Farmiloe proposed a counter proposal for no waiting at any time between numbers 5 and 8. No Cllr. seconded. All in favour by a show of hands. RESOLVED by the Council. 8 for 1 against.

 

SN06 – Proposed extension of 30mph speed limit – Upper Castle Road, St Mawes – Cllr. Farmiloe proposed to proceed as advertised as there was support for the scheme. Seconded by Cllr. Williams. All in favour by a show of hands. RESOLVED by the Council.

 

1. c) To consider introducing loading bays outside Hotel Tresanton

Cllr. Chantrill proposed to introduce 2 x 15-minute limited waiting bays outside Hotel Tresanton (to be funded by the Hotel). Seconded by Cllr. Thornton-Parr.

All in favour by a show of hands. RESOLVED by the Council. 1 abstention.

 

Normal Standing Orders Resumed

 

 

 

10a) Accounts and Finance (Appendix 1)

To consider Income and Expenditure for August and approve the payments of accounts

The Council was asked to approve the following payments:

The total cheques numbered 7204 to 7213 were approved                                           £7,755.62

Direct Debits/Debit Card/ Standing Orders shown as paid in August                              £13,555.02

Salaries for August paid by FPO and transfers on 1^st September 2017                          £4,269.20

Cheque payments paid since the last meeting                                                               £2,014.00

Income shown as received during August                                                                      £41,789.03

 

Approval of the payments of accounts was proposed by Cllr. Giles. Seconded by Cllr. Williams.

All in favour by a show of hands. RESOLVED by the Council.

 

1. b) To consider a donation to Gerrans and St Mawes United for the use of its grounds for overflow parking during the Summer under S19 of the Local Government Act 1972

 

Cllr. Farmiloe proposed to award a £200 donation under S19 to Gerrans and St Mawes United, for the use of its grounds. Seconded by Cllr. Chantrill. All in favour by a show of hands. RESOLVED by the Council. Cllr Giles abstained.

 

1. c) To consider the request from Gerrans and St Mawes United for financial support towards ground maintenance – defer to the Finance Committee

 

1. d) To consider the request from St Mawes Carnival Committee for the funding of the provision of the St John Ambulance service at the carnival on 5^th August under S137 of the Local Government Act 1972

 

Cllr. Giles proposed to approve the request from St Mawes Carnival Committee for the funding of the provision of the St John Ambulance service at the Carnival on the 5^th August under S137. Seconded by Cllr. Farmiloe. All in favour by a show of hands. RESOLVED by the Council.

 

11. Car Park (Appendix 2)

             To consider the monthly income

	Pay & Display	Pay & Display				Permits	Permits	Total
	Monthly	Cumulative				Monthly	Cumulative	Cumulative
Aug-16	37,390.51	129,909.11				200.00	22,444.00	152,353.11
Aug-17	37,552.65	134,002.20				600.00	25,268.00	159,270.20
	August 2017 comparable with	2016
Up	162.14	4,093.09				400.00	2,824.00	6,917.09

Including £6,662.20 gross on card payments

 

12a. Planning

1. To consider decisions and recommendations from any Planning Committee meeting

 

1. The Council considered the following planning applications:

 

33. PA17/06458 – Hotel Tresanton, 27 Lower Castle Road, St Mawes – proposed store room extension to rear of hotel – considered by Cllrs. Giles, Thornton-Parr and Salter – no objection

 

34. PA17/06593 – Hotel Tresanton, 27 Lower Castle Road, St Mawes – proposed change use of residential garden area to hotel beach garden terrace with associated landscaping works (retrospective) – considered by Cllrs. Giles, Thornton-Parr and Salter – no objection

 

35. PA17/06895 – Riviera Gardens, St Mawes – replacement dwelling with design that matches previously approved scheme for alterations and extensions – under consideration by Cllrs. Farmiloe, Giles, Thornton-Parr and Salter

 

 

36. PA17/04967 – Haven Lodge, Lower Castle Road, St Mawes – amended plans for single storey extension with terrace over, new dormer window, removal of chimneys and internal alterations to dwelling – under consideration by Cllrs. Farmiloe, Giles, Thornton-Parr and Warren

 

37. PA17/07275 – 5 Ped Brea Close, St Mawes – single storey extension and dormer roof including balcony and porch – considered by Cllrs. Salter (no objection), Farmiloe, Giles and Thornton-Parr – cannot support in current form

 

38. PA1707268 – Victory Inn, St Mawes – proposed works look to install new extractor fan run from ground floor kitchen to first floor bathroom window with new extraction vent to window and 39.   PA17/07269 – Listed Building Consent to proposed works – considered by Cllrs. Giles, Salter and Thornton-Parr – no objection

 

40. PA17/07970 – Sunny Corner, Lower Tregorland – Access to Lower Tregorland, St Just in Roseland – proposed extension and alterations – under consideration by Cllrs. Sadler, Teague and Warren

 

iii)       To note the decisions of the Planning Authority:    

PA17/05934 – Land at Ventongassick, Trethewell, St Just in Roseland (26) – demolition of existing barn and erection of agricultural shed – Approved with conditions

 

PA17/06090 – Dolphins, Sea View Crescent, St Mawes (27) – proposed raised roof including a balcony and re-sited double garage – Approved with conditions

 

PA17/06176 – BT Polvarth Road, St Mawes (29) – prior notification of prosed installation of communications pole, antennas, ground based apparatus and ancillary development – prior approval not required

 

PA17/01797/PREAPP (30) – Land adjacent Lion Cottage, Upper Castle Road, St Mawes

– pre-app advice for new dwelling – advice given

 

PA17/01881/PREAPP – Homelands, Trevennel Farm, St Just in Roseland (31) – pre-app advice on amendment to approved scheme to provide live/work unit and rural workshops including improved access and installation of septic tanks – advice given

 

PA17/01872/PREAPP – Land South of Commerrans Farm, St Just in Roseland (32) – pre-app advice for conversion of redundant agricultural barn and store into domestic dwelling – advice given

 

1. iv) Enforcements – open – update from Enforcement Officer Donna Paull on 29^th August

EN16/02210 – Agricultural building at Trethem Farm House, St Just in Roseland –A sight visit with the Council’s tree officer provided guidance regarding the measures that need to be taken to keep the plants that have been planted alive. This was forwarded to the land owners on the 6 July but no response has been received. If they have not carried out these measures then the Council will have to look into its options.  The Parish Council agreed to ask for the Enforcement Officer on carry on pushing for a resolution.

 

EN17/00745 – Penperth Farm, St Just in Roseland – The tenant has received a response to the PCN from the tenant, and have also received correspondence from a planning consultant who is looking to submit an application to overcome the breaches at this site. The Parish Council has not got the facts to comment.

 

1. v) To consider planning correspondence – no matters raised

 

12b.     Affordable Housing

1. To receive an update from the Roseland Community Land Trust (CLT) – Cllr. Giles reported that

the funding package is in place and the CLT are considering building 3 x 1 bedroom, 8 x 2 bedroom, 2 x 3 bedroom and 1 x 4 bedroom dwellings on the Porth View site.  The land owner would like for the dwellings to be for rent.

 

1. ii) To receive an update on the proposal from the St. Mawes Self Build Group – the Self Build Group have approached the developer of the proposed Lowen Meadow site.

 

13. Millennium Rooms Management Committee/Roseland Visitor Centre Committee

To consider a report and recommendations from the MRMC and RVCC – no meeting held

 

15. Roseland Outdoor Education Centre

To receive an update on the Roseland Outdoor Education Centre

Cllr. Warren reported that the Church has made a donation and that the property has been valued.

 

16. Application for registration based on adverse possession – land lying to the East of Grove Hill, St. Mawes and application to Cornwall Council to devolve the land to the Parish Council
17. a) To consider the response from Cornwall Council

Cornwall Council has written to the Land Registry and Foot Anstey stating, “Following the period allowed for negotiations the parties have been unable to reach an agreement in this matter and we would respectfully request that the matter is referred to the Tribunal for resolution”.

 

1. b) To consider a response to the Land Registry and Foot Anstey

Cllr. Sadler proposed to write a response to the Land Registry and Foot Anstey stating that the Parish Council has given Cornwall Council all the evidence and that it is happy to support them. Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council

 

17. Highway matters from the site visit with the Highways Manager
18. a) To receive an update on the suggested additional pavements/safe area in St Mawes
19. b) To receive an update on the placing of a barrier at the junction of footpath 322/23/1 from Buckeys Lane to Tredenham Road to warn people of the fast road ahead – no updates as the Highways Manager has been on annual leave

 

18. Memorial Benches in St Mawes
19. a) To receive an update on the new benches/refurbishment of existing benches

The Clerk is liaising with D Chenoweth.

1. b) To consider removing/replacing old benches over a certain age

Members agreed that the very old memorial benches, which are in a poor and unsafe state of repair, should be removed and that a notice is placed in the Roseland Magazine asking for families of those remembered to contact the Clerk’s office.

1. c) To consider purchasing an additional bench for outside the public conveniences in St Mawes

Cllr. Giles proposed that the Parish Council purchase an additional bench for outside the public conveniences in St. Mawes, stating ‘sponsored by the Parish Council’ Seconded by Cllr. Sadler. All in favour. RESOLVED by the Council.

 

1. d) To consider the problem with dog faeces in the Snicket above Summers Beach

It was suggested to place signage on the Snicket reminding dog owners to pick up their dog’s mess and place in the bin provided.

 

1. e) To consider erecting a sign stating, ‘no BBQ’s’ in the Snicket above Summers Beach

There are concerns about people holding BBQs in the Snicket as the bushes and pine needles may catch fire. It was suggested to place signage politely asking for BBQ’s to be held on the beach, and not on the Snicket as it was a fire risk.

 

19. Carols in the Castle

            To consider holding the annual event on Saturday 16^th December

The Clerk advised that neither she or Paula are unable to attend the event this year. Several members agreed to assist with the event to take place on 16^th December.

 

20. Correspondence (information only) – considered with no matter raised

 

At this point, the Clerk and the Assistant Clerk left the meeting (9.50pm).

 

 

21. Staffing Matters
22. a) To receive a report and recommendations from the Personnel Committee Meeting held on 9^th August

Cllr. Farmiloe reported that the last Personnel Committee meeting had been to discuss staffing matters only and that subsequent events had overtaken the discussions at the meeting, so there was nothing to report.

 

1. b) To receive an update, and consider staffing at the Roseland Visitor Centre

The Clerk updated the Council on information received about the RVC Manager and it was agreed that the options available to the PC would be discussed at the Personnel Meeting on 6th September. It was agreed that the Personnel Committee should take whatever action was necessary to resolve the situation to everyone’s mutual benefit.

 

1. c) To receive an update, and consider staffing at the Clerk’s Office

Cllr. Sadler advised the PC that she had received a letter of resignation from the Clerk, offering to work a six-month notice period to ensure a successful handover. The PC agreed to accept the letter of resignation and authorized the Personnel Committee to start the recruitment process as quickly as possible. It was also agreed that the Personnel Committee should write to the Clerk thanking her for her loyalty and commitment to ensuring a successful handover.

 

22. Agenda items for the next Parish Council meeting

 

23. Date of next meeting – The next Parish Council Meeting will be held on Monday 2^nd October 2017 in the Parish Millennium Rooms, St Mawes commencing at 7pm

 

There being no further business, the meeting closed at 9.55pm

 

Signed as a true record……………………………Chairman Cllr. B. Sadler

 

 

Date………………………………………………..2^nd October 2017