MEVAGISSEY PARISH COUNCIL

1a.        Declarations of interest.     Cllr. Barron declared an interest in Agenda Item 17 (School Hill development)..

1b.        Gift Declarations.             None.

2.         Police Report.  A written report was received for the period 13 December – 12 January detailing 8 crimes as             follows:             criminal damage to property 2, criminal damage to dwelling 1, criminal damage to vehicle 1, non-crime           domestic 4.  The report also included replies to the clerk received during the period (see Minute 6 below).

3.         Chairman’s Remarks

a)  Regarding a written request from a member of the public to make an audio recording of part of the meeting,         Proposed by Cllr. Daniel, Seconded by Cllr. Arthur that the request be denied.                        Carried.

b)  Following consultation on the matter in Agenda Item 9 (relating to a Dog Control Order for Portmellon Beach),             Chairman recommended deferral to the next meeting             following questions raised on legal and procedural issues, to   ensure that all the legal requirements have been satisfied prior to any decision.  Proposed by Cllr. Arthur, Seconded           by Cllr. Chesterfield that the Item be deferred for one month.                                       Carried.

4.         Points from the Public.

a)  Ms Sue Walters of Situate Planning Consultancy presented the Planning Application for Bosprennis, Portmellon            (see Minute 7a below).

b)  Mr Cedric Maddox presented his interpretation of Planning Policy 35 (see Minute 14 below), with particular      regard to the Steep House site, whereby any increase in density of development within an Area of Special Character     would not be permitted under any circumstances.

5.         Minutes.   Proposed by Cllr. Arthur, Seconded by Cllr. Robins that Minute 13 from the Minutes of 19th December             2013 be amended to replace the words “affordable housing developments” with the words “housing and commercial         developments”, and that the Minutes then be Accepted..                     Carried.

6.         Actions from previous meeting:

• Clerk had written to C.C. Highways, cc PCSO Hemming, regarding mud on Old Road towards Tregiskey. CORMAC Area Manager has written to Tregiskey Farm to remind the farmer of his responsibilities under the Highways Act, and PCSO Hemming replied that no specific road traffic offence had been committed and it was a matter for County Highways.
• Clerk had written to PCSO Hemming about a perceived resurgence in dangerous skateboarding in the village centre, particularly on Polkirt Hill.  PCSO Hemming replied that he has only received one complaint while on foot patrol and has spoken to a group of young lads he thinks may have been responsible. He did a lot of work with local skateboarders in the village 2 years ago and largely the problem has stopped. He reminds the Council that there is a County By-Law regarding skateboarding which requires signs to have to been erected  in order for any action to be taken.  We would also have to consider if writing a fixed penalty notice  to a 12 year old and expecting a fine to be paid would be appropriate.
• Nature Workshops have put our name down for any free community trees which may become available later in the year.
• Clerk had met with the Principal Public Space Officer to progress the agreed spend of the Net Loft 106 Agreement money, after having carried out a detailed inspection of the sites proposed for improvement.
• Cllr. Morgan is awaiting a sample and quote from the printers for vellum scrolls.
• Cllr. Facey has established feasibility of removal for renovation of the village sign at Tregiskey, and is awaiting a break in the weather to progress.
• Regarding the private appeal against the “Pebble House” alcohol licence, the Chairman has been asked by the appellant’s solicitor to provide a witness statement confirming the detail of the Council’s original objection to the licence application and, prior to the hearing itself, to attend, along with others supportive of the appeal, a private meeting at the M.A.C. to hear details of the hearing.  Any travel expenses to the appeal itself would be reimbursed.  Proposed by Cllr. Chesterfield, Seconded by Cllr. Hrydziuszka that the Chairman will sign the witness statement, and also attend the meeting if he so wishes.                                        Carried.

7.         Planning

7a.        PA13/10990  :  Variation of Condition 3 (holiday occupancy) to remove holiday occupation from the 2 storey         building referred to on the approved plans reference 1148-02 Rev B. Application no. PA12/3346.

Bosprennis, Bodrugan Hill, Portmellon, Mevagissey PL26 6PS

Proposed by Cllr. Facey, Seconded by Cllr. Chesterfield that the Council SUPPORTS the Application.

Carried.

7b.        PA13/11036  :  Proposed demolition of exisiting property and construction of a new dwelling.

Lennox   Cliff Street  Mevagissey  St. Austell  PL26 6QW.

Proposed by Cllr. Chesterfield, Seconded by Cllr. Arthur that the Council SUPPORTS the Application on Condition          that work is carried out only between 08:30 – 18:00 on any day.        Carried.

7c.        PA13/10126  :  Replacement of domestic garages with a 4 bedroom house.  Land at Polkirt Hill, Mevagissey.

Following their previous OPPOSITION to this Application by the Parish Council, it has been “called in” for a       decision by the Planning Committee, and representation by the Council would be desirable.  A decision as to who           would attend has not yet been made.

7d.        PA13/10009  :  Changes to design of rear dormer and rear extension and addition of conservation velux windows.

45 Polkirt Hill, Mevagissey.   APPROVED with conditions.              Noted.

8.         Finances

Proposed by Cllr. Arthur, Seconded by Cllr. Shephard that the accounts be accepted and the bills paid.

Carried.

9.         Resolution to make a Dog Control Order to exclude dogs from Portmellon beach from 1st July to 30th September each year (following irregular vote on December Minute no. 9).  Deferred to next meeting (see Minute 3 above).

10.        Street name for Phase 2 of Vicarage Hill affordable housing.  It has been confirmed by Tim Rowe (C.C. Address Management Team) that the Parish Council’s choice is acceptable.

11.        Affordable housing – Cllr. Roberts said that construction is proceeding at Vicarage Hill and there were no issues to report.  Cllr. Chesterfield said that she would take up the builders’ offer of doing any extra work for the school and ask them to repair the gate onto Vicarage Hill.

12.        Localism – Cllrs. Roberts and Shephard reported back from the meeting with Jeremy Rowe, and explained that the best way forward was to develop a Business Plan covering the services which the Parish Council were prepared to take on, and that assistance with this could be obtained from the Cornwall Development Co. and the Community Network Manager.  Representatives from these bodies could be invited to address the Council on this.  Cllr. Facey said that the budget for the public toilets is expected to remain unchanged which should ensure they remain open until September this year.

13.        Polstreath steps (northern end of beach) – Cllr. Roberts read out a letter from Smiths Gore, on behalf of the Tremayne Estate, to C.C. Countryside Oficer, proposing that if C.C. return the steps to a good condition and the Parish Council then commit to maintaining them, the Estate would be supportive subject to agreeing terms.   C.C.’s response is awaited.

The Clerk reported that there had been a minor slippage across the path leading down to the main steps, which he had reported. to C.C..  Clerk was actioned by Cllr. Chesterfield to a) find out when the railings along the Polstreath footpath, arranged by Cllr. Bunney, would be installed, and b) what was going to be put up on the recently erected signboard at the top of the main steps, and when.

14.        Planning Policy 35 – Cllr. Daniel said there was a lack of understanding about how Planning Policy 35 applied to the Steep House site. Cllr. Shephard said that the focus should be on what kind of development the Council would support there.  Proposed by Cllr. Daniel, Seconded by Cllr. Chesterfield that Mr. Maddox’s interpretation of policy 35 (see Minute 4 above) should be adopted by the Council.                Rejected.

15.        Use of modern technology during Council meetings.  Cllr. Roberts said the Council should link a computer with the in situ projector for presentations, the display of building plans, etc.  Cllr. Whatty will look into it and provide options and costs.  During discussion, it was suggested that a Planning Sub-Committee be appointed, and suitably trained, to meet a week prior to the Council meetings and prepare presentations of the Planning Applications to the Council. This will be considered further at the next meeting.

16.        Bus services – Cllr. Roberts reported that Cllr. Bunney had invited Mark Howarth of Western Greyhound to visit the village to look at the routes and consider possible solutions for School Hill.

17.        School Hill development  –  update.  Proposed by Cllr. Arthur, Seconded by Cllr. Hrydziuszka that this be moved to private session.                                                             Carried.

During the private session, Cllr. Shephard explained that negotiations with C.C. and the interested party had been completed, but that the Administrators for Follett Stock still have a claim which needs to be resolved.  Also Proposed by Cllr. Arthur, Seconded by Cllr. Robins that the Clerk is actioned to review the outcome of the Judicial Inquiry with C.C.                                                     Carried.

18.        The meeting concluded at 21:40.

Date of next meeting  :  20th February 2014