Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms, St Mawes on Monday 3rd February 2014. The meeting commenced at 7pm.

Councillors Present:
The Chairman Cllr. K. Warren, Cllrs. J Benney, S. Black, B. Chenoweth, P. Farmiloe, R. Giles, R. Hall,
B. Sadler, P. Salter, P. Teague and C. Williams

Also Present:
S. Penhaligon (Clerk), Cornwall Cllr. J. German, Jon Smith (RNP), Ross Edwards and Steve Hooper (CAD Architects), Russell and Justin Dodge (CSA Architects) and three members of the public

1. To accept apologies for absence
T van der Wolde (Assistant Clerk)

2. Declaration of Interest:
a) Disclosable Pecuniary Interest– Cllr. B Sadler – item13b – proposed development at Little Newton, St Mawes
b) Non-Registerable Interest – Cllr, B Chenoweth – item 13c – pre-planning submission at Clover Hill, St Mawes
c) Of gifts to the value of more than £25 – none declared
d) To consider requests for dispensation on items on the agenda –none declared

3. Open Period – Public Participation
Dina Croft of St Mawes Recreation Ground Committee thanked the Parish Council for funding the new gates. The next step is for Cormac to install the new swing, zip wire and mosaic path. Once completed there will be a community event to present the refurbishment.

At this point Cllr Sadler left the meeting.
Justin Dodge of CSA Architects attended to advise, at the possible earliest stage, that they were formulating a proposal for a development of a forty bedroom hotel, 25 affordable homes and 25 open market homes on a 9 acre site at Little Newton, St Mawes. He stressed that this is in the very early stages.

Cllr. German asked for clarification of the proposed development at the Bowling Green in St Just. Justin advised that this will still be going ahead and he is meeting with Highways shortly.

4. Confirmation of the minutes of the Parish Council Meeting held on 6th January 2014
The Council RESOLVED, by a show of hands, that the previously circulated minutes of the 6th January 2014 meeting be approved and they were duly signed by the Chairman.

5. Matters arising from the Minutes not on the Agenda
Archive outstanding matters
a) Lighting to front of 2 Harbour View, St Just in Roseland
There was nothing to report.

b) The Swing and Barriers on Summers Beach
Outdoor Play People has submitted a quotation for maintenance of the swing and new barriers. Once three quotations have been received they will be considered by the Finance Committee.

c) Standing Orders
This is ongoing.

6. Report from the Clerk
A new dog waste bin has been installed on the Polvarth end of the public footpath.

Cormac has inspected the damage on Summers Beach and confirmed that it will be included in the package of the works on the sea walls to be carried out in February or March.

The Clerk said she was most impressed by the concerns shown by the localism team regarding residents affected by flooding, especially with the lady at Trethem Mill. She gave a big thank you to Cormac and St Mawes Community Fire Service for their quick response to the devastation caused by the storm to the front of St Mawes and to members of the community who helped to remove the debris in the Square.

7. Report from Devon and Cornwall Constabulary
No report received.

8. Report from Cornwall Cllr. German
Cllr. German reported that there has been no update from Devon and Cornwall Housing regarding the Arbitrators report on the three substandard properties at Larkfield Rise, St Mawes.

He advised that the Roseland Cluster Community Emergency plan meeting on 11th March at Gerrans Memorial Hall at 6.30pm is a grass roots community initiative.

9. Report from Councillors as representatives of other Committees
Cllr. Giles reported that he and Cllr Teague attended a meeting of St Mawes Co Partnership to discuss improvements to some of the houses. A further meeting is to be held on 26th February to consider the allocation of the vacant property.

Cllr. Williams advised that St Just and St Mawes Heritage Group will be holding an event of 26th February when Tim Light will give a talk the ‘History, Life and Times of King Harry Ferry Ltd’.

The Chairman asked to suspend Standing Orders to bring forward item 11c. All in favour.

11. Planning
c) To consider the pre-planning submission from CAD Architects in respect of the demolition and construction of a replacement dwelling at Clover Hill, Upper Castle Road, St Mawes
Ross Edwards of CAD Architects presented the first public viewing of a pre-planning application in respect of Clover Hill. Comments were made by members of the council including how prominent position it appeared next to the green area of Lamorran Gardens; the expanse of glazing and the white painted facia which is thought to be overpowering. The plans as shown made the property appear too large for the site. Ross Edwards agreed to take the comments on board. He added that a separate garden design will be submitted.

a) To consider the meetings of the Planning Committee held on 23rd January 2014 (Appendix 2)
A Planning Committee meeting was held on 23rd January attended by the applicant, architect and eight members of the public to consider planning application (55) PA13/11209 in respect of Trecarrell, St Just in Roseland to redevelop a 1930s bungalow to create a modern family home. The Planning Committee resolved not to accept the proposal in its current form due to massing and the detrimental impact it would have on the AONB and Heritage Coast. The architect said he would take on board the comments made and revise the proposal.

b) The Council considered the following planning applications:
55. PA13/11209, Trecarrell, St Just in Roseland – proposed re-development of a 1930s bungalow to create a modern family home. Reviewed by Cllrs. Warren, Teague and Sadler – objection refer to the Planning Committee.

56. PA14/00067, 1a Commercial Road, St Mawes – proposed loft conversion, roof extension and associated works. Reviewed by Cllrs. Salter, Giles and Farmiloe – no objection

d) To note the decisions of the Planning Authority –
PA13/10405, Tavern Rocks, 25 Lower Castle Road, St Mawes (53) – front and rear dormers and roof alteration to summer house – approved

PA13/10951, Trekeun, Commerrans, St Just in Roseland (54) – garage conversion and ground floor extension – approved

e) Enforcements
Ongoing – EN13/01784 Alleged change of use of helipad from casual to frequent. Land at Lowen Meadow, Newton Road, St Mawes.
Closed – EN14/00068 Alleged erection of new sign with illuminated letters on Idle Rocks, Tredenham Road, St Mawes – not expedient

f) To consider planning correspondence
A list of the planning correspondence was circulated.

Notice of Tree Preservation Order 2014 – Trewithit, Pedn Moran, St Mawes. Cornwall Council, in exercise of the powers conferred on them by section 198 of the Town and Country Planning Act 1990, made a Tree Preservation Order on 2 Monterey Pines – early mature, open and grown.

12. Roseland Neighbourhood Development Plan
Jon Smith Chairman of the Steering Group reported that they are in the process of analysing the 812 responses from residents to the questionnaire. . Strong messages coming through are the protection of the landscape; restriction of development; and the provision of affordable housing for local people. The questionnaire has now gone out to local businesses and organizations. Jon asked if he would be allowed time to present the findings of the questionnaire at the March meeting. The Parish Council members agreed to start the meeting at 6.45pm on 3rd March to allow J Smith to present the findings of the questionnaire.

Standing Orders were reinstated.

10. Accounts and Finance
a) To approve the payments of accounts (Appendix 1)
The Council was asked to approve the following payments:
Total cheques numbered 6302 to 6319 approved and signed at meeting £12,490.48 Total cheques numbered 6291 to 6301 paid since last meeting were ratified £ 4,413.53
Direct Debits/ Standing Orders shown as paid in January £ 6,702.80
Income shown as received during January £ 6,903.07

Approval of the payments of accounts proposed by Cllr. Giles. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

13a. Affordable Housing Local Needs
To consider updates on Affordable Housing
It was noted that the Cornwall Council Affordable Housing Team is seeking the views of the public on a draft Affordable Housing Supplementary Planning Document which will provide guidance on how the Local Plan affordable housing policies will be implemented. The document will detail how affordable homes can be delivered to best meet local needs and will provide guidance on type, size, tenure, quality and economic viability. The consultation is open until 5pm Friday 14th March. Information is available on www.cornwall.gov.uk/affordablehousingspd or at a One-Stop-Shop or library.

13b. Proposed Housing Developments in St Mawes and St Just in Roseland
A briefing on the proposed development at Little Newton, St Mawes was given by CSA Architects in the
Open Period. This will be an agenda item for the next meeting.

14. Millennium Rooms Management Committee (MRMC)
a) To further consider the options for siting the new Visitor Information Board
Cllr. Williams reported that the owner of the Arcade and the shop owners are supportive, in principle, to the new visitor information board being sited on Arcade owned land between the Estate Agents and the Square Gallery for a period of five years and they will be writing to confirm this with the Parish Council. Cllr. Giles proposed that the information board should be placed between the Estate Agents and the Square Gallery as agreed in principle. Seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

b) To consider the options for the proposed finger posts
Cllr. Williams circulated the second design for a finger post to be sited at The Quay advising that Mr B Whitton, Director of St Mawes Harbour Co had offered to fund £1,000 towards the finger post and requested the design with a plain top on condition that it is approved by the board of Directors. Cllr. Giles proposed approval of the finger post without the finial, the location to be agreed by the St Mawes Pier and Harbour Co. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.

15. Car Park
To consider the monthly income

S Clark, Parking Programme Co-ordinator has advised that Cornwall Council will not be making an order to change its Car Park charges in time for April and that, if the Parish Council were to pursue this, it would cost about £1,000 for the order plus costs of altering the signage. The Parish Council agreed to delay any price changes and asked the Car Park Committee for their views.

The Clerk advised that the Service Level Agreement regarding the provision of the Civil Enforcement service is due for renewal. This was referred to the Car Park Committee.

16. To further consider the future financing of St Just Church Public Conveniences
The Clerk has had no response to her emails and telephone calls to Claire Ottery, Cornwall Council’s Solicitor. Cllr. German agreed to contact her for an update.

17. Bohella Bank
a) To further consider the maintenance of Bohella Bank
Luke Dunstone has confirmed that he still wishes to carry on with the maintenance contract of Bohella Bank and that he will visit the site as soon as the weather permits.

b) To further consider the clearance and cleansing of Bohella Store
Churchill Contract Services have still not received a price from Cory for the clearance of the store. As the Parish Council has been waiting for this quotation for many months, Cllr. Salter proposed that Dave Chenoweth, the Council’s maintenance operative be asked to give a quotation for the works. Seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

c) To consider a replacement for the commemorative Beech Tree removed from Bohella Bank
Conrad Birnie of Tree Works reported that when he cut down the commemorative Beech Tree on Bohella Bank vandalized some three years ago. There was evidence of rot in the crown, more rot in the buttress roots and base of the stump where the copper nails had been placed. The worst damage was evident only after the tree had been cut down. The Parish Council would welcome suggestions from the public for a suitable replacement.

18. Barrier for sea defence in the Square, St Mawes
To consider options for installing a sea defence to prevent debris collecting in the Square following storms and spring tides. It has been suggested asking a local blacksmith to erect two strong metal posts such as RSJs to slide strong boards into, which could be replaced when required and to look at alternatives for allowing water through but holding back shingle. The operating of this and the impact on adjoining property need to be further considered. Cllr. German agreed to ask Steve Schotel, Cormac Structural Engineer to contact the Clerk for advice on how this was dealt with elsewhere in the county.

19. General Cleansing in the parish
The Clerk asked if a small group of Councillors could look into the following three items with her.
a) To consider the updated cleansing schedules from Churchill Contract Services
b) To consider the recycling collection data from Cory.

c) To look at options for reducing the amount of litter in the streets.
Cllrs. Farmiloe and Salter agreed to assist with this project.

20. Parish Council minutes on line
To consider when the Parish Council minutes should be put on Roseland on-line.
Cllr. Warren proposed that the draft council minutes are made available on Roseland on-line three working days after they have been sent to the members of the council for approval. Then to put the final copy of minutes on line after they have been approved at the subsequent Parish Council meeting. Seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

21. Waterloo House proposed closures
To update on the open meeting held on 10th January to discuss the proposed closure.
The clerk gave a brief report on the open meeting, chaired by Cllr German, on 10th January to discuss the closure of Waterloo House. This was attended by representatives from Mencap and Cornwall Council, staff, a representative of four tenants and families and 18 members of the community. Members of the community raised genuine concerns for the tenants who had become part of the village for many years. It appeared that there was no going back on the decision to close Waterloo House, due, not only to finance, but also because some of the facilities are out of date and, according to the authorities, no one wanted to live there. Concerns were raised at the meeting that the correct procedures had not been followed when dealing with people with learning disabilities. Cllr German confirmed to the council chairman that Cornwall Council had followed the correct consultation procedures. Councillors expressed concern for the residents but felt that there was little the Parish Council could do to change the decision to close Waterloo House, however they recognised the work that members of the community were doing to pursue this.

22. Correspondence (information only)

23. Staffing Matters
No matters were reported.

24. Agenda items for the next Parish Council meeting
Mobile Library Service

25. Date of next meeting – The next general meeting of the Parish Council will be held on Monday 3rd March 2014 in the Parish Millennium Rooms, St Mawes commencing at 6.45pm.

There being no further business, the meeting closed at 10.10pm

Signed as a true record………………………………………..Chairman

Date……………………………………………………………