Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms, St Mawes on Monday 6th January 2014. The meeting commenced at 7pm.
Councillors Present:
The Chairman Cllr. K. Warren, Cllrs. J Benney, S. Black, B. Chenoweth, P. Farmiloe, R. Giles, R. Hall, P. Salter, P. Teague and C. Williams
Also Present:
S. Penhaligon (Clerk), Cornwall Cllr. J. German and two members of the public
1. To accept apologies for absence
Cllr. B. Sadler and T van der Wolde (Assistant Clerk)
2. Declaration of Interest:
a) Disclosable Pecuniary Interest– none declared
b) Non-Registerable Interest – none declared
c) Of gifts to the value of more than £25 – none declared
d) To consider requests for dispensation on items on the agenda – Cllrs. P. Farmiloe, P. Teague and C. Williams have dispensations in place on matters concerning St Just and St Mawes Heritage Group (item 11f)
3. Open Period – Public Participation
Mr Crawford Rogers thanked the Parish Council and Cornwall Cllr. German on behalf of himself, his family and Mr and Mrs Miller for all the support given with their on going battle to have the problems with their three properties affected by serious building defects at Larkfield Rise, St Mawes, owned by Devon and Cornwall Housing resolved. Mr Rogers updated the situation; Cornwall Council had employed an Independent Arbitrator who stated that the ‘construction was woefully inadequate’ and recommended that all the external walls of the properties under dispute have to be replaced. The Arbitrator’s decision is binding by all parties. He added that, prior to the Arbitrator’s report, Devon and Cornwall Housing had said that tenants were responsible for repairs, as per their lease. The interpretation of the word ‘repairs’ is currently being clarified by a legal team.
4. Confirmation of the minutes of the Parish Council Meeting held on 2nd December 2013
The Council RESOLVED, by a show of hands, that the previously circulated minutes of the 2nd December meeting be approved and they were duly signed by the Chairman.
5. Matters arising from the Minutes not on the Agenda
a) Lighting to front of 2 Harbour View, St Just in Roseland
There was nothing to report.
b) The Swing and Barriers on Summers Beach
Awaiting a report from Taylor Made Play following an inspection of the barriers on 3rd December. Cllr. Salter has ensured that the swing could not be used whilst awaiting the repairs.
c) Churchill Contract Cleaning Services
The Clerk is currently checking through the updated Churchill Contract Cleaning schedules.
d) Recycling schedules
Awaiting a response from Cory regarding the request for information on the frequency of collections of recycling from St Mawes and St Just Car Parks.
6. Report from the Clerk
The Clerk reported that the Carols in the Castle event was well attended despite the appalling weather. St Anthony Noyse did a splendid job accompanying the singing. Parish People, a new singing group of local children and parents and the St Just Singers also took part and were fantastic, and there were readings by Mavis Porter and Reverend Angela Cooper. She thanked everyone who helped with the event and Cllr. Williams for compering the evening.
The Clerk reported that there is to be an open meeting organised by Cllr. German on 10th January of all concerned, including Adult Social Care and Mencap to discuss issues regarding the future of Waterloo House, St Mawes.
7. Report from Devon and Cornwall Constabulary
Brief reports have been submitted by Devon and Cornwall Constabulary in respect of the past three months.
October – four crimes recorded (Theft from building site; theft from Co-op; an assault; and driving whist over the legal limit).
November – no recorded crime.
December – one crime recorded relating to taking a motor vehicle.
8. Report from Cornwall Cllr. German
Cllr. German reported that the Leader of Cornwall Council is lobbying for extra funding at Westminster that day.
9. Report from Councillors as representatives of other Committees
Cllr. Black reported that he met with the governors at St Mawes School. He felt that the school was successful in attracting new children and recognised the link between the school and Affordable Housing.
The Chairman asked to suspend Standing Orders to bring forward item 12. All in favour.
12. Roseland Neighbourhood Development Plan
Jon Smith Chairman of the Steering Group reported that 791 questionnaires have been returned, a return of 25{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} which was very pleasing. So far 405 questionnaires have been processed and he anticipated reporting the overall results at the March meeting. He distributed copies of the Roseland Plan firmly based on the Community’s views showing a simple process of repetition followed by consultation.
Standing Orders were reinstated.
10. Accounts and Finance
a) To approve the payments of accounts (Appendix 1)
The Council was asked to approve the following payments:
Total cheques numbered 6256 to 6273 approved and signed at meeting £4,630.48 Total cheques numbered 6274 to 6285 paid since last meeting were ratified £4,076.21
Direct Debits/ Standing Orders shown as paid in December £2,260.00
Income shown as received during December £3,337.28
Approval of the payments of accounts proposed by Cllr. Salter. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.
b) To consider donations under LGA 1072 s145) to St Anthony Noyse and the Parish People for accompanying the carols in the Castle in the Castle on 21st December 2013
Cllr. Giles proposed a donation of £150 to St Anthony Noyse. Seconded by Cllr. Benney. All in favour. RESOLVED by the Council. Cllr. Williams proposed a donation of £50 to the Parish People. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council
c) To note the collection at Carols in the Castle in aid of the Defibrillator project
It was noted that the collection towards a second defibrillator for the parish amounted to £257.
It was noted that Churchill Contract Services has notified that there will be a 2.8{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} increase in line with the Retail Price Increase from 1st January 2014, not the 2.9{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} as previously quoted.
11. Planning
a) To consider the meetings of the Planning Committee held on 11th December 2013 (Appendix 2)
Planning application PA13/02792/07293 Land opposite 31 Lower Castle Road, St Mawes – demolition of existing garden room and residential annexe of new garden room and residential annexe was considered at the Planning Committee meeting held on 11th December which was attended by nine members of the public.
Cllr. Warren proposed to object to the application in its current format, and that the previous objections the Parish Council made in their representation letter of the 9th September 2013 still stand. Seconded by Cllr. Chenoweth. All in favour.
b) The Council considered the following planning applications:
33. PA13/02792/07293 Land opposite 31 Lower Castle Road, St Mawes – demolition of existing garden room and residential annexe of new garden room and residential annexe.
The response from Planning Officer, Janice Taylor dated 18th December to the representation from the Parish Council dated 12th December 2013 was that, as she thought it appropriate to recommend approval of the planning application, she asked for confirmation for the Parish Council to agree to disagree under the 5 day ruling.
The Parish Council’s response to this request dated 19th December was ‘in view of the fact that the proposal is inconsistent with local planning policy in terms of scale and mass in a conservation area and national planning policy (NPPF p132) the Parish Council would like the application be determined at Cornwall Council Planning Committee’.
Cornwall Cllr. German read an email dated 6th January from Kevin Moseley, Development Management Group Leader advising that ‘in line with Protocols it is not normal practice to report householder applications to committee, but from our discussion, and in light of the complicated history on the site and the strong opposition, I think that in this case it would appropriate to do so’. Cllr. German confirmed that he supported the application being determined by CC Planning Committee.
54. PA13/10951 – Trekeun, Commerrans, St Just in Roseland – Garage conversion and ground floor
extension. Reviewed by Cllrs. Warren, Benney and Teague. No objections.
c) To note the decisions of the Planning Authority –
PA13/10048 16 Tredenham Road, St Mawes (51) – proposed garden room in rear garden – Approved
PA13/09784 Ridgeway, Windmill Hill, St Just in Roseland (50) – erection of replacement dwelling without complying with condition number 3 (submission of scheme of landscaping) and 7 (submission of written renewable energy scheme) of decision notice PA31/047/08/R dated 15th April 2008. – Approved
d) Enforcements
Ongoing –
EN13/01784 Alleged change of use of helipad from casual to frequent. Land at Lowen Meadow, Newton Road, St Mawes.
Closed –
EN13/01655 Development is not being constructed in accordance with the approved plans, skylight has been installed. Bohella House The Square St Mawes – not expedient.
ENF13/01489 Alleged breach of condition 6 of PA31/1654/98/S – sight lines, obstruction to vision – Rose Da Mar Cottages, St Just in Roseland – breach resolved.
EN13/02736 – Alleged permanent use of boat cradles on the shoreline – Shoreline, At Mawes – no breach found.
e) To consider planning correspondence
A list of the planning correspondence was circulated and no matters were raised.
f) To consider the options for siting the Red Telephone Boxes
Cllr. Chenoweth proposed that the two red obsolete telephone boxes (one at Sea View Road and the other at Polvarth Road) purchased from BT by the Parish Council are rented to the St Just and St Mawes Heritage Group at a peppercorn rent of £1 per annum each. Seconded by Cllr. Warren. Three abstentions by committee members. Seven in favour. Motion carried with a majority vote. RESOLVED by the Council.
13a. Affordable Housing Local Needs
To consider updates on Affordable Housing – There were no updates to report.
The High Court decision regarding a development of affordable housing and open market housing in Mevagissey was noted. It served to highlight the importance that is placed on the AONB, and the need to demonstrate that there are exceptional circumstances for development to take place therein.
13b. Proposed Housing Developments in St Mawes and St Just in Roseland
To consider updates on the proposed developments in St Mawes and St Just – no updates to report.
14. Millennium Rooms Management Committee (MRMC)
a) To consider the cost of setting up the projector and screen in the Millennium Rooms
Cllr. Salter proposed that the quotation from R Curgenven of £200 plus the costs of the fitting accessories be accepted. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.
b) To further consider the options for siting the new Visitor Information Board
Cllr. Chenoweth proposed that the new Visitor Information Board is sited in front the Arcade where the anchor is currently sited. Seconded by Cllr. Hall. 1 against, 1 abstention. Carried by a majority motion of 8 votes. RESOLVED by the Council.
The Council discussed an alternative location for the anchor. It was agreed that it should be in close proximity to the notice boards and that the decision should be delegated to the group who worked on the project. Cllr. Warren agreed to advise The Arcade tenants that the Parish Council intends to place the visitor information board on land it owns in front of the shops.
Cllr. Williams circulated the first design for a finger post to be sited at The Quay, asking for feedback.
15. Car Park
To consider the monthly income
|
|
Pay & Display | Pay & Display | Permits | Permits | Total | |
|
|
Monthly | Cumulative | Monthly | Cumulative | Cumulative | |
|
Dec-12 |
1,734.20 |
139,484.60 |
0.00 |
13,334.10 |
152,818.70 |
|
|
Dec-13 |
2,284.85 |
155,945.75 |
0.00 |
16,084.80 |
172,030.55 |
|
| December 2013 comparable with December 2012 |
|
|
||||
|
Up |
550.65 |
16,461.15 |
|
2,750.70 |
19,211.85 |
|
The Clerk reported that the Idle Rocks has requested that the 10 allocated parking spaces are charged at the same price as the agreed £6,500 per annum and not £25 per week for each space. After much consideration by the Council, Cllr. Salter proposed that the Idle Rock’s request to be charged at the £6,500 rate should be accepted commencing on 6th July, subject to the signing of the agreement. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.
Cllr. Teague reported that the works in St Just Lane Car Park including the inserted drainage pipe appeared to be successful as there has been no collection of puddles in the Car Park during the recent torrential rain.
16. To further consider the future financing of St Just Church Public Conveniences
No matter to report. The Clerk will contact Cornwall Council for an update.
17. Bohella Bank
To further consider the maintenance of Bohella Bank and store
Store – Churchill Contract Services is waiting for a quotation from Cory to clear the store.
Bank – The Council asked for a firm commitment from the contractor as to when the maintenance will be carried out.
18. Correspondence (information only)
19. Staffing Matters
No matters were reported.
20. Agenda items for the next Parish Council meeting
- Summers Beach Steps
- Installation of a barrier to stop debris in The Square when there are storms and spring tides
- General Cleansing Service
21. Date of next meeting – The next general meeting of the Parish Council will be held on Monday 3rd February 2014 in the Parish Millennium Rooms, St Mawes commencing at 7pm.
There being no further business, the meeting closed at 9.50pm
Signed as a true record………………………………………..Chairman
Date……………………………………………………………