Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms, St Mawes on Monday 7th October 2013. The meeting commenced at 7pm.
DRAFT
Councillors Present:
The Chairman Cllr. Warren, Cllrs. S. Black, B. Chenoweth, P. Farmiloe, R. Giles, R. Hall, J Benney, P. Salter, P. Teague and C. Williams
Also Present:
S. Penhaligon (Clerk), T van der Wolde (Assistant Clerk), Barry Lewis from Housing Matters & four members of the public
1. To accept apologies for absence – Cllr. B. Sadler & Cornwall Cllr. J German
2. Declaration of Interest:
a) Disclosable Pecuniary Interest– none declared
b) Non-Registerable Interest – Cllr Giles, item 10e.
c) Of gifts to the value of more than £25 – none declared
d) To consider requests for dispensation on items on the agenda – none declared
3. Open Period – Public Participation
Alan Giblet voiced a complaint regarding the car park charges and referred to his letter of complaint that he submitted to the Clerks Office. It was his opinion that the concession for residents to have free parking till 11.30am is not adequate; he also considered that there should be a two hourly charge.
4. Confirmation of the minutes of the Parish Council Meeting held on 2nd September 2013
The Council RESOLVED, by a show of hands, that the amended previously circulated minutes be approved and they were duly signed by the Chairman.
5. Matters arising from the Minutes not on the Agenda – The Clerk reported that the application to purchase the two red telephone boxes has been submitted by the St Just & St Mawes Heritage Group via the Parish Council. The Heritage Group are currently looking into whether planning permission is needed to move a telephone box from one location to another.
6. Report from the Clerk
The Clerk reported that the Monterey Pine tree in Commander Martin’s Corner fell onto the beach below during Friday/Saturday night. Conrad Birnie has been instructed to remove it. There has been damage to the hedge and wall and also the boundary bars around the swing.
7. Report from Devon and Cornwall Constabulary
No report was submitted from the Police.
8. Report from Cornwall Cllr. German
Cllr. German he advised via email that he is now the Cabinet member for economy and culture and has been working hard along with his advisory committee on their economic development and culture strategy. As a Local Enterprise Partnership Board Director he has been helping to formulate the areas of investment for the next round of European funding.
9. Report from Councillors as representatives of other Committees
St Just & St Mawes Heritage Group – Cllr. Williams thanked the Parish Council for the sponsorship of the use of the Millennium Rooms to hold the Heritage exhibition during the Roseland Festival. The Exhibition about the work of the community in days gone by went really well and the recordings, photographs and artefacts will be a valuable resource to keep in the village for future generations.
The Chairman asked to suspend standing orders to bring forward items 12 and 13. All in favour.
12. Roseland Neighbourhood Development Plan
Jon Smith Chairman of the Steering Group reported. The Steering Group have been working hard the last few weeks collating all responses, there were 1285 comments from members of the five parishes. The views were analysed and a questionnaire formed to test the validity of the comments. The aim is for the questionnaire to go out in November and will be a 4-6 week consultation. A facility will be offered to help residents with the questionnaire should they wish. All responses will be published on the RNDP website. (These responses will form the basis for writing policies). It is a democratic process and the plan will be what the community want it to be.
Cllr. Williams pointed out that the Plan will only be passed through a public referendum, so it is important that the community buy into the plan, as without their vote it won’t happen.
13a. Affordable Housing Local Needs
To consider updates on Affordable Housing
No updates to report.
13b Proposed Housing Developments in St Mawes and St Just in Roseland
Barry Lewis from Housing Matters informed the Council that there are three landowners in St Just in Roseland that are willing to sell him land in order to build affordable homes. He explained that with his business model there is there no need for cross subsidy therefore no open market houses will be needed. This scheme will be 100{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} housing for rent, and the rent will be lower than current affordable housing and will be 50{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} of the market value, so a three bed property will be £100 a week. A Housing Association will be responsible for managing the homes. Barry Lewis asked the Parish Councils advice on how many homes will be needed and the preferred sites.
It was discussed and agreed that between 10-14 homes was a guide to the number required in St Just village, and as Cornwall Council are willing to give pre-planning application advice for free that a pre-application should be submitted for the site in St Just village so that a professional opinion from the Planners can be given regarding the suitability for development. The Parish Council felt strongly that any new housing should be small clusters of dwellings that fit in naturally with the AONB setting and not a housing estate. The communities’ views will be sought regarding the affordable homes.
It was noted that a pre-planning application for 9 Affordable Homes on a site near Rose da Mar, St Just has been submitted to Cornwall Council.
10a. Accounts and Finance
a) To approve the payments of accounts (Appendix 1)
The Council was asked to approve the following payments:
Total cheques numbered 6197 to 6211 approved and signed at meeting £7,785.50 Total cheques numbered 6184 to 6196 paid since last meeting were ratified £3,922.35
Direct Debits/ Standing Orders shown as paid in September £2,545.55
Income shown as received during September £37,101.55
Approval of the payments of accounts proposed by Cllr. Giles. Seconded by Cllr. Hall. All in favour. RESOLVED by the Council.
b) To consider the quotation for winter planting in the ten tubs outside the Arcade, the Public Conveniences and the Visitor Centre from the Roseland Plant Centre
The quotation received of £486.67 net was the same as last year. Cllr. Giles proposed that the Parish Council accept the quote, seconded by Cllr. Salter. All in favour. RESOLVED by the Council.
c) To consider the purchase of the Information Board
Cllr. Williams advised that the total cost of the information board would be approximately £1,765 of which £725 for the design has already been paid by the Parish Council. The pledged sponsorship of the information board from local organizations is £850. Cllr. Salter proposed that the Parish Council purchases the Information Board, seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.
d) To consider the request for the funding of the insurance from St Mawes Recreation Ground
The quotation for the St Mawes Recreation Ground insurance premium renewal from Zurich Municipal is £2042.14. Cllr. Salter proposed that the Parish Council fund the insurance, seconded by Cllr. Giles. All in favour. RESOLVED by the Council.
e) To consider a donation to St Mawes Amateur Football Club for the overflow Car Parking facility Cllr. Giles left the meeting whilst the donation was considered. Cllr. Salter proposed a £100 donation, seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.
11. Planning
a) To consider the meetings of the Planning Committee held on 6th September 2013 (Appendix 2)
The Council considered the following planning applications. PA13/02792/02793 Land opposite 31 Lower Castle Road, St Mawes – Demolition of existing garden room and residential annexe of new garden room and residential annexe. The Parish Council objected to this proposal in its current format and asked that issues be addressed before support can be given.
PA13/03289 St Mawes Car Park – erection of a free standing garage/store
The Planning Officer advised that the proposed materials were not in keeping with the AONB setting and suggested a timber frame to be used instead. Alan Sadler suggested a rendered finish which could be kept natural or painted white like the surrounding buildings or a Heritage colour.
PA13/05523/06418 New Lodge, 21 Tredenham Road – demolition of existing flat roof garage and construction of new two storey extension and alterations to main building including new rear dormer.
The Planning Committee objected to the planning application and felt unable to agree to disagree to the Planning Officer’s recommendations and agreed that it should be considered at full committee.
PA13/06394 Trevennel Farm, St Mawes – application for outline planning permission with some matters reserved to reconstruct former workshop and store to create artisan studios and workshops
The Parish Council objected to the application in its current form and asked for improvements to car parking facilities, access and signage before the Parish Council can support the proposal.
b) The Council considered the following planning applications:
35. PA13/07336 Riverside Cottage, Trethem, St Just in Roseland. Alterations and extensions to Riverside Cottage, and a new annexe in place the derelict garage which will be demolished. Reviewed by Cllrs. Warren, Teague and Sadler. Objection.
36. PA13/07636 Barclays Bank PLC, 4-5 Marine Parade, St Mawes. Removal of entrance step and creation of a ramp to provide disabled access – adjustment to shop front door to suit. Reviewed by Cllrs. Giles, Salter, and Williams. Support.
37. PA13/07503 Newton Lodge, Upper Castle Road, St Mawes. Proposed balcony/terrace. Reviewed by Cllrs. Farmiloe, Salter and Giles. No objection.
38. PA13/07502 24 Tredenham Road, St Mawes. Proposed first floor extension and roof alterations including rooflights and dormer windows. Reviewed by Cllrs. Benney, Salter and Giles – No objection.
39. PA13/07773 1,6,7 & 10 Kennerley Terrace, Polvarth Rd, St Mawes – Ground and first floor extensions. Reviewed by Cllrs. Salter, Benney and Farmiloe. No objection.
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40. PA13/07549 26 Pedn Moran, St Mawes – Single storey extension and elevational changes comprising inset roof balcony. Reviewed by Cllrs. Giles, Benney and Farmiloe. No objection.
41. PA13/08234 16 Tredenham Road, St Mawes. Alterations to first floor windows to form Juliet balconies. Reviewed by Cllrs. Farmiloe, Giles and Salter. No objection.
42. PA13/08517 Barclays Bank Plc 4-5 Marine Parade, St Mawes, Truro. Installation of a new air conditioning condenser on internal yard wall. Under review by Cllrs. Giles, Salter and Williams. Cllr. Farmiloe declared an interest. |
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c) To note the decisions of the Planning Authority –
PA13/06418 New Lodge 21 Tredenham Road, St Mawes. Conservation Area consent for the demolition of existing flat roof garage – Approved.
PA13/03289 St Mawes Car Park, St Mawes. Erection of a free-standing garage/store. Approved.
PA13/05523 New Lodge 21 Tredenham Road, St Mawes. Demolition of existing flat roof garage and construction of 2 new storey extension and alterations to main building including new rear dormer – Approved
PA13/06394 Land adjoining Trevennel Farm, St Mawes. Application for outline planning permission with some matters reserved to reconstruct former workshop and store to create artisan studios and workshop – Approved.
PA13/07444 1 Rose Da Mar Cottages, St Just in Roseland. New external door and access steps – Approved.
PA13/07636 Barclays Bank Plc 4-5 Marine Parade, St Mawes – Removal of entrance step and creation of a ramp to provide disabled access – adjustments to shop front door to suit – Approved
d) Enforcements
Ongoing – EN13/01655 Development is not being constructed in accordance with the approved plans, skylight has been installed. Bohella House The Square St Mawes.
EN13/01784 Alleged change of use of helipad from casual to frequent. Land at Lowen Meadow, Newton Road, St Mawes.
EN13/02244 Alleged construction of a large summerhouse to the rear of the property Hurlestone House, 15 Tredenham Road, St Mawes.
Closed –
ENF13/02017 Alleged non compliance with approved plans. Parking spaces reduced to one – The Colt, St Just in Roseland. No breach of Planning Control has occurred.
14. Millennium Rooms Management Committee
To further consider the purchase of a projector and screen for use in the Millennium Rooms.
Cllr. Williams proposed that the Parish Council purchase the projector and screen (the cost in July was quoted as £500 net) and to fund instalment costs, seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.
15. Car Park
a) To consider monthly income
Pay & Display Pay & Display Permits Permits Total Monthly Cumulative Monthly Cumulative Cumulative
Sep 12 22,763.30 123,226.00 75.00 13,019.10 136,245.10
Sep 13 23,334.15 139,332.65 180.00 15,634.80 154,967.45
Sep 2013 comparable with Sep 2012
Up 570.85 16,106.65 105.00 2,615.70 18,722.35
b) To consider the recommendations from the Car Park Committee meeting held on 6th October (Appendix 3)
The Car Park Committee considered the comments in letters from two St Just residents regarding the lack of a two hour charge in the car park. The Car Park Committee agreed to investigate the practicalities of a two hour charge with regards to the re-configuration of the Pay & Display machine, costs and advertising.
Cllr. Giles proposed that the Parish Council supports in the Tall Ships Regatta (28th – 31st August 2014) to be organised by the Car park Committee and to book the Community Buses immediately for the event. Seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.
Cllr. Giles proposed that a 6” pipe be inserted in the hedge in St Just Lane Car Park to release surface water. If it causes additional water on the road, it could be removed; and that Phil Green Plant Hire is asked for a quotation for the work. Seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.
16. St Just in Roseland Church Public Conveniences
The Clerk advised that the Council is currently waiting for a meeting of all concerned to be arranged by Claire Ottery of Cornwall Council and for Cormac to advise on specification for handing over the public Conveniences in an agreeable condition.
17. Lighting to front of Harbour View, St Just in Roseland
To further consider additional lighting in area to the front of the Harbour View
A quotation has been received from SSE Lightening Services of £973.48 net which includes Western Power Distribution new connection on its pole outside No.2 Harbour View. Cllr. Giles proposed that the Parish Council pay for the additional lighting subject to a consultation with, and agreement, by the neighbours immediately close by. Seconded by Cllr. Williams. All in favour. RESOLVED by the Council.
18. Site for defibrillator in St Just in Roseland Parish
To further consider an appropriate site in the parish for the defibrillator funded by the Parish Council. It was agreed that the Clerk asks Roseland Surgeries Patients Group to clarify where the other defibrillators will be placed in the parish before a decision is made and to confirm the additional cost of the box.
19. Churchill Contract Cleaning Services
To review Churchill Contract Services contract.
A meeting was held with the Manager of Churchill Contract Services, Andy Williams (Operative) and the Clerk on Thursday 3rd October. New schedules of work are being drawn up. It was agreed that Waste management needs to be looked at as large volumes of waste are generated in the summer months and ways to tackle this needs to be explored.
20. Carols in the Castle
a) To consider the programme for the Carols in the Castle
The Carols in the Castle will be held on Saturday 21st December at 7pm. Members suggested some local groups to take part and agreed to help with the usual arrangements.
b) To consider the recipient of the collection
Cllr. Salter proposed that the funds raised from the collection should go towards paying for a defibrillator. Seconded by Cllr. Black. All in favour. RESOLVED by the Council.
21. Correspondence (information only)
22. Staffing Matters
To consider a report and recommendations from the Personnel Committee meeting held on 9th September 2013 (Appendix4)
No recommendations were made from the Personnel Committee. Cllr. Farmiloe informed that all relevant committees have a copy of health and safety procedures.
23. Agenda items for the next Parish Council meeting – Bohella Bank.
26. Date of next meeting – The next general meeting of the Parish Council will be held on Monday 4th November 2013 in the Parish Millennium Rooms, St Mawes commencing at 7pm.
There being no further business, the meeting closed at 9.50 pm
Signed as a true record………………………………………..Chairman
Date……………………………………………………………