Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,

St. Mawes, on Monday 1^st February 2016. The meeting commenced at 7.00pm.

 

Councillors Present:

The Chairman Cllr. B. Chenoweth, Cllrs. S. Black, J. Benney, P. Farmiloe, R. Giles, R. Hall, B. Sadler,

1. Salter, P. Teague, K. Warren and C. Williams.

 

Also Present:

1. Penhaligon (Clerk), S. Chenoweth (Assistant Clerk), Cornwall Cllr. German, and 1 member of the public

 

1. To accept apologies for absence

No apologies received

 

2. Declaration of Interest:
3. a) Disclosable Pecuniary Interest – None declared
4. b) Non-Registerable Interest – Cllr. Chenoweth declared an interest in item 13b ( Roseland Gig Club)
5. c) Of gifts to the value of more than £25 – None declared
6. d) To consider requests for dispensation on items on the agenda – None declared

 

3. Open Period – Public Participation

No matters were raised

 

4. Confirmation of the minutes of the Parish Council Meeting held on Monday 11^th January 2016

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 11^th January 2016 meeting be approved and they were duly signed by the Chairman.

 

5. Matters arising from the minutes not on the Agenda – for report only
6. a) Improvements to signage and traffic control measures in St Mawes/On-street parking enforcement

– Nothing new to report

1. b) To reconsider the cleansing of Bohella Store – awaiting a response from Mr Glanville

 

6. Report from the Clerk

No report received from the Clerk

7. Report from Devon and Cornwall Constabulary

During January the Police were called to the parish 5 times. No crime was recorded.

 

8. Report from Cornwall Councillor

Cornwall Cllr. German reported that there is a small amount of money to bid for from the Devolution Fund. He advised that the Community Network team are looking for projects that are suitable, and suggested that a representative from each parish attends the next Community Network meeting to bid for funds.

 

9. Report from Councillors as representatives of other Committees

Cllr. Black reported that, at the St. Mawes CP School Governors meeting held on 19^th January, it was mentioned that the Head Teacher will be returning in March after taking maternity leave. He also advised that the school is still monitoring the MAT, but are moving further away from the idea.

 

10a. Accounts and Finance

1. i) To approve the payments of accounts (Appendix 1)

The Council was asked to approve the following payments:

Cheque number 6922 was made VIOD and cheque 6904 was lost in the post.

Replacement cheques numbered 6923 and 6924 have been sanctioned.

The total cheques numbered 6925 to 6929 were approved                             £ 3,699.38

The cheques numbered 6923 to 6924 paid since last meeting was ratified                     £ 280.00

Direct Debits/Debit Card/ Standing Orders shown as paid in January                   £ 7,783.04

Salaries for January, paid by FPO and transfers on 1^st February 2015                £ 3,435.44

Income shown as received during January                                                         £11,696.52

 

 

Approval of the payments of accounts was proposed by Cllr. Black. Seconded by Cllr. Salter . All in favour by a show of hands. RESOLVED by the Council.

 

It was noted that the precept of £24,106, a further increase of £3,208, has been submitted to, and confirmed by, Cornwall Council.

 

10b. Finance Committee

To consider the report from the Finance Committee meeting – there was nothing to report. The next meeting will be held on 22^nd February.

 

11a. Planning

1. a) To consider decisions and recommendations from the Planning Committee meeting

            No Planning Committee meeting has been held.

 

1. b) The Council considered the following planning applications:
2. PA15/11338 – Tregenna, Upper Castle Road, St Mawes – demolition of existing bungalow and garage and construction of new dwelling – considered by the Planning Committee – objection

 

59. PA15/11849 – building plot adj to Angarrick House, Chapel Close, St Just in Roseland

proposed revised scheme of approved dwelling – considered by the Planning Committee Council – approved subject to the concerns raised being addressed

 

60. PA16/00421 – Penpol, St Just in Roseland – proposed single storey extension – considered by Cllrs. Teague, Sadler and Warren – no objection

 

Local Council Protocol request letters:

59. PA15/11849 – building plot adj to Angarrick House, Chapel Close, St Just in Roseland –

proposed revised scheme of approved dwelling – considered under the five day rule at the Parish Council meeting. After much discussion, Cllr. Sadler proposed to maintain the Parish Council’s objection that this application should be treated as being affordable led with a HO4 contribution being relevant, and to ask the Planning Officer to re-look at his decision. Seconded by Cllr. Giles.  I vote against, 2 abstentions and 8 in favour by a show of hands. RESOLVED by the Council.

 

1. c) To note the decisions of the Planning Authority

PA15/10117 – Watersmeet, Polvarth Road, St Mawes (43) – alterations and extensions to existing dwelling with balcony to SW and SE elevation – approved with conditions

 

PA15/10644 – Heatherdown, Polvarth Road, St Mawes (51) – proposed demolition of existing three bedroom dwelling and replace with new four bedroom dwelling similar position on site – under consideration by the planning committee – approved with conditions

 

PA15/09625 – Cove Cottage, the Square, St Mawes (28) – revised application: 2 sets of French

Doors – glazed with cottage bars’ which mirrors the windows and doors of Cove Cottage and immediate neighbours each having 2 sets of similar French Doors, behind very similar wrought iron balustrading – approved with conditions

 

PA15/11175 – 4A Bohella Road, St Mawes (53) – proposed bay window, window alterations and   Juliette Balcony – approved with conditions

 

PA15/11197 – High Bank, Place View, St Mawes (54) – demolition of front retaining wall and rebuild; landscape alterations; demolition of existing garage; internal alterations and addition of a new bedroom; new horizontal weatherboarding to south elevation; new powder coated aluminium windows and doors; demolition of existing porch, new replacement porch – approved with conditions

 

PA15/11205 – Trevenna, 1 Waterloo Close, St Mawes (56) – change existing spar chipped cement

render to a painted, smooth cement/sand render on all external walls – approved

 

           

c/i) Certificate of Lawfulness  

            PA15/08711 – Lowen Meadow, Newton Road, St Mawes – Certificate of Lawfulness for the continued use of land for setting down and taking off of helicopters – granted for CAADs and LUs only) under investigation – awaiting the result of the Judicial Review

 

cii)      To consider alternative sites for the setting down and taking off of helicopters

            The Chairman reported that, on behalf of the Parish Council, he had spoken with several owners of land regarding a possible helicopter site. The most positive outcome was on land at Trevennel Farm, St Mawes and Mr Richards is discussing the practicalities of using this site with owner Mr Morse.

1. d) Enforcements

New EN16/00161 – alleged unauthorised stationing of static caravan and log cabin attached to the caravan to the rear of the property and associated noise concerns – Tregear Vean Cottage, St Mawes.

 

1. e) To consider planning correspondence – the correspondence lists were considered.

 

11b. Roseland Plan

1. a) Making the Roseland Plan Work

Cllr Hall talked about his views on the Roseland Plan which Cornwall Council now has to follow. It was not the Plan’s aims that worried him; he thought the rules were too rigid. One cannot construct perfect rules to cover every situation and those working with the Plan are denied scope to apply common sense.  Nonetheless, the Plan’s restrictions meet some of its aims, for instance resisting the gradual enlargement of houses in streets of smaller properties.  However, he gave examples where the rules did not meet the aspirations of the local community and he also thought they promoted bad design, whilst the Parish Council should be trying to improve the AONB and its villages. Where relevant, the Parish Council needs to understand the limited flexibility available to Cornwall Council to set aside the rules. The Parish Council should present its case to Council Planners in the best way to enable them to use that flexibility.  These submissions will provide a paper trail of real problems with the Plan and show applicants where there is scope for flexibility. This way the Parish Council could deliver the Plan’s aims whilst mitigating its unintended consequences.

 

1. b) To consider the Roseland Plan (RP) Wild Flower Project

The Clerk advised that David Hall from the RP will attend a meeting to explain the project.

 

11c. Consultation on the Proposed Changes to the National Planning Policy Network

To consider supporting the Planning Partnership’s responses as forwarded via CALC

Deferred to the Planning Committee Meeting to be held on Monday 8^th February 2016.

 

11d. Cornwall Local Plan Strategic Policies Proposed submission Document – 2010 – 2030

To consider the Schedule of Focused Changes (September 2014)

Councillors who have any comments should forward them to the Clerk’s Office.

 

11e. Street Trading

To consider the Cornwall Council draft Statement of Practices, Procedures and Policy

The draft statement was considered at the meeting. It was noted that the statement did not mention trading in Conservation Areas. Cllr. Salter proposed that the Parish Council would want to prohibit street trading in Tredenham Road, St Mawes which is within a Conservation Area and in an AONB. Seconded by Cllr. Giles. All in favour by a show of hands. RESOLVED by the Council.

 

11f. Affordable Housing

To consider updates on Affordable Housing matters

The Clerk reported that Jon Smith has confirmed that no landowner in this parish contacted the Roseland Plan following the advertisement in the Roseland Magazine offering land for affordable housing. The Clerk was asked to contact landowners in the parish who have shown an interest in the past in using their land for affordable housing developments.

 

 

 

 

12. Millennium Rooms Management Committee & Roseland Visitor Centre Committee

To consider recommendations from the MRMC and RVCC meetings held on 20^th January 2016.

Cllr. Williams reported that there were no recommendations from the meetings.

 

The Clerk advised that Mr Hopewell has given notice of his intention to vacate the outer office on 30^th April 2016.

 

13. Car Park
14. a) To consider the monthly income

	Pay & Display	Pay & Display	Permits	Permits	Total
	Monthly	Cumulative	Monthly	Cumulative	Cumulative
January – 15	1,986.05	158,000.64	1,950.00	31,240.10	189,240.74
January – 16	2,034.60	156,820.40	1,950.00	24,690.80	181,511.20
January 2015 comparable January 2016
Up	48.55		0.00
Down		-1,180.24		-6,549.30	-7,729.54

 

1. b) To consider the request from Roseland Gig Club to park one of its gigs in one of the coach bays

during the winter months

Cllr. Chenoweth declared a non-registerable Interest.

 

The matter was deferred to the Car Park Committee meeting to be held Monday 8^th February 2016

 

14. Parish Council Website

To further consider the proposals for the Parish Council Website

Cllrs. Sadler and Warren presented the first draft of the website using the projector and screen. The website will be proof read and it is planned that it would be up and running by 1^st March 2016. Councillors were very complimentary on the proposed website and thanked Cllrs. Sadler and Warren for all their hard work.

 

15. Cleansing of the Parish
16. a) To consider the flyer designed by the working group

Cllr. Williams circulated the draft waste flyer at the meeting asking for any feedback to go straight to her by next Monday. The flyer will be circulated with the March issue of the Roseland Magazine.

 

1. b) To consider the feedback from Cornwall Council’s Waste Reduction Incentive Scheme meeting

A meeting was held with Esther O’Bearagh, Cornwall Council Waste Projects Officer and the scheme is moving forward positively. Cllr. Williams advised that annual scheme dates have now changed to March to March and Esther is forwarding a list of awareness weeks associated with waste.

 

1. c) To further consider additional clearance of weeds in the parish

It was agreed to coincide the weed clearance with one of the waste awareness weeks.

16. Cornwall Council Local Devolution Fund

To further consider any assets or services that may be of interest to the parish

Cllr. Salter proposed that the Parish Council bids for funds from the Devolution Fund for the upkeep of St.Mawes Public Conveniences at the next Network meeting. Seconded by Cllr. Warren. All in favour by a show of hands. RESOLVED by the Council.

 

17. Fixed Schedule of Parish Council Committee meetings

To consider formulating a fixed schedule of committee meetings

The Clerk circulated a schedule of the dates for the Parish Council and MRMC meetings. It was generally felt that it was difficult to state an exact date for Finance, Car Park and Planning Committee meetings due to the uncertainty of when matters require addressing.   Therefore it was decided to run with advertising on the new website for the moment.

 

18. 18. Correspondence (information only)

 

 

 

19. Staffing Matters
20. a) To receive a report from the Personnel Committee

Cllr. Farmiloe gave a briefing on the minutes of the last personnel committee meeting held on 13^th January 2016. (Appendix 2)

 

Cllr. Farmiloe proposed adopting the NEST Pension Scheme. Seconded by Cllr. Warren. All in favour by a show of hands. RESOLVED by the Council.

 

At this point the Clerk and Assistant Clerk left the meeting.

 

1. b) Staffing Finance Structure

The Council had a lengthy discussion about the staffing financial structure. There were some conflicting opinions and it was agreed to defer the issue to the next meeting.

 

20. Agenda items for the next Parish Council meeting – no matters were put forward.

 

21. Date of next meeting – The next Parish Council meeting will be held on Monday 7^th March 2016 at the Parish Millennium Rooms, St Mawes commencing at 7pm.

 

There being no further business, the meeting closed at 10.30pm

 

 

 

 

Signed as a true record……………………………………….. Vice Chairman Cllr. B. Sadler

 

Date………………..…7^th March 2016