JUST IN ROSELAND PARISH COUNCIL

V.A.T. No. 527 0370 65

The Millennium Rooms, The Square, St Mawes, Truro TR2 5AG

parishclerk@roselandinfo.com   telephone: 01326 270799

NOTICE OF THE MEETING OF THE PARISH COUNCIL

31^st May 2016

To all Members of the Council

Dear Sir or Madam,

I hereby give you notice that the MEETING OF THE PARISH COUNCIL of the above Parish will be held at Parish Millennium Rooms, St Mawes on Monday, 6^th June 2016

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.

Residents of the Parish are invited to attend and listen to proceedings.

Yours faithfully

Shirley Penhaligon

Clerk to the Council

AGENDA

 

1. To accept apologies for absence

 

2. Declaration of Interest
3. a) Disclosable Pecuniary Interest
4. b) Non-registerable Interest
5. c) Of gifts to the value of more than £25
6. d) To consider the requests for dispensations on items on the agenda

 

3. Public Participation

Members of the public may address Councillors on any item on the agenda for a maximum of 15 minutes and for no longer than 3 minutes per person

 

4. To confirm the minutes of the Annual meeting of the Parish Council held on Monday, 9^th May 2016

 

5. Matters arising from the Minutes not on the Agenda – for report only
6. a) Improvements to signage and traffic control measures in St Mawes village
7. b) Installation of new on-street parking restrictions, change of start date of enforcements and speed reduction on Upper Castle Road, St Mawes
8. c) Survey of the benches in the parish
9. Report from the Clerk

7.         Report from Devon and Cornwall Constabulary

8. Report from Cornwall Councillor
9. Report from Councillors as representatives of other Committee

 

AGENDA ITEMS – for discussion/decisions

 

10a.     Accounts and Finance (Appendix 1)

1. i)         To consider the Income and Expenditure for May and approve the payments of

accounts

1. ii)         To consider the request from St Mawes Harbour Lights Committee for funding

towards the Community Firework Display in November

 

10b.     Finance Committee (Appendix 2)

To consider a report and recommendations from the Finance Committee meeting held on 31st May 2016

 

1. i) Annual Audit for the year ended 31^st March 2016
2. a) To note the amendment to the Income & Expenditure for year ended 31^st March       2016 presented at the meeting of 9^th May
3. b)         To approve the Earmarked Reserves as at 31^st March 2016

 

1. ii) Completion of the Annual Return for the year ended 31^st March 2016
2. a) To note the Annual Internal Audit report 2015/16 by Bennett Jones & Co.
3. b) To approve Section 2 – Accounting Statements for 2015/16
4. c) To approve the submission of the Annual Return for the year ended 31^st March 2016 and associated approved documents to the External Auditor, Grant Thornton

 

11. Statutes, Constitutions and Procedures
12. a) To adopt the amendments to the Code of Conduct dated 5^th November 2012 approved at the meeting of 9^th

 

12. Car Park
13. a) To consider the monthly income for May 2016
14. b) To consider the overflow parking facility for the Summer season

 

13a.     Planning

1. i) To consider matters arising from a Planning Committee meeting
2. ii) To consider Planning Applications received from Cornwall Council

iii)        To note the decisions of the Planning Authority

1. iv) To note Enforcements
2. v) To consider the charges for Cornwall Council decisions on enforcements and Planning Applications
3. vi) To consider planning correspondence

 

13b.     Affordable Housing

To consider updates on Affordable Housing matters

 

14. Millennium Rooms Management Committee (MRMC) Roseland Visitor Centre Committee (RVCC)

To consider a report from the committees

 

15. Parish Council Website

To further consider the proposals for the Parish Council Website

 

16. Cleansing of the Parish
17. a) To consider the update on the Cornwall Council’s Waste Reduction Incentive Scheme
18. b) To receive feedback from the ‘Clean for the Queen’ event on 5^th
19. c) To further consider the future maintenance of the top area of the Holy Well, Grove Hill, St Mawes

 

17. HRH Queen Elizabeth II 90^th Birthday Celebration – Friday 10^th June 2016

To further consider the celebration to incorporate the unveiling of the Diamond Jubilee plaque

 

18. St Just in Roseland Playing Field

To further consider the replacement of the gates to the Playing Field

 

19. Permissive footpath and steps into the Picnic Area above the Millennium Rooms, St Mawes

To consider the risk involved with the uneven steps

 

20. 20. Correspondence (information only)

 

21. Staffing Matters
22. a) To receive a report from the Personnel Committee
23. b) To note the National Joint Council for Local Government Services (NJC) has reached agreement on the National Salary Award 2016 – 2018
24. c) Staffing Finance Structure – receive an update

 

22. Agenda items for the next Parish Council meeting

 

23. Date of next meeting