ST. JUST IN ROSELAND
PARISH COUNCIL
V.A.T. No. 527 0370 65
The Millennium Rooms, The Square, St Mawes, Truro TR2 5AG
parishclerk@roselandinfo.com telephone: 01326 270799
NOTICE OF THE MEETING OF THE PARISH COUNCIL
31st October 2017
To all Members of the Council
Dear Sir or Madam,
I hereby give you notice that the MEETING OF THE PARISH COUNCIL of the above Parish will be held at the Parish Millennium Rooms, St Mawes on Monday 6th November 2017 commencing at 7pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Residents of the Parish are invited to attend and listen to proceedings.
Yours faithfully
Shirley Penhaligon
Clerk to the Council
AGENDA
1. To accept apologies for absence
2. Declaration of Interest
a) Disclosable Pecuniary Interest
b) Non-registerable Interest
c) Of gifts to the value of more than £25
d) To consider the requests for dispensations on items on the agenda
3. Public Participation
Members of the public may address Councillors on any item on the agenda for a maximum of 15 minutes and for no longer than 3 minutes per person
4. To confirm the minutes of the meeting of the Parish Council held on 2nd October 2017
5. Matters arising from the Minutes not on the Agenda – for report only
a) Parish Council Web site – www.stjustinroselandpc.com
b) Memorial benches
c) Refurbishment of the nine flower tubs in St Mawes
d) Update from Cormac Solutions Ltd. on the installation of new on-street parking restrictions and the speed reduction on Upper Castle Road, St Mawes
6. Report from the Clerk
7. Report from Devon and Cornwall Constabulary
8. Report from Cornwall Councillor
9. Report from Councillors as representatives of other Committees
AGENDA ITEMS – for discussion/decisions
10. Accounts and Finance (Appendix 1)
To consider the Income and Expenditure during October and approve the payments of accounts
i) To consider a donation for the Remembrance Sunday (12th November) wreath under Section 137 of the Local Government Act 1972
ii) To consider a donation to the Harbour Lights Committee in lieu of storage under Section 145 of the Local Government Act 1972
iii) To consider the request from Gerrans and St Mawes United for financial support towards ground maintenance
11. Finance Committee (Appendix 2)
To consider a report and recommendations from the Finance Committee held on 30th October 2017
a) To note the comments from Grant Thornton in the Completion of the Annual Return
for the year ended 31st March 2017
b) To note the forecast and actual comparison figures for year ended 31st March 2017
c) Recommendations to the Parish Council for funding:
i) The St Mawes Recreation Committee – to support the funding of its insurance policy
with Zurich Municipal under S145 of the Local Government Act 1972
ii) St Mawes Community Fireworks – to approve a donation towards the community
fire work display on 3rd November under S145 of the Local Government Act 1972
iii) St Mawes Recreation Ground – to approve the estimate for essential tree works on
safety grounds
iv) St Mawes Car Park – to approve the estimate for essential tree works on safety
grounds
v) Chapel Steps, St Mawes – to approve the estimated costs for replanting the borders
12. St Mawes Car Park
To consider the monthly income for October 2017
13a. Planning
i) To consider matters arising from the Planning Committee meeting held
ii) To consider Planning Applications received from Cornwall Council
iii) To note the decisions of the Planning Authority
iv) To note Enforcements
v) To consider planning correspondence
13b. Affordable Housing
To receive an update from the Roseland Community Land Trust
14. Millennium Rooms Management Committee (MRMC) Roseland Visitor Centre Committee (RVCC) (appendix 3)
To consider a report and recommendations from the MRMC and RVCC meetings held on 18th September 2017
15. Roseland Outdoor Education Centre
To receive an update on the Roseland Outdoor Education Centre
16. Highway matters from the site visit with the Highways Manager
To note the results of the speed monitor located in The Square/Kings Road area
17. Cleansing in the Parish
a) Recycling and Waste in St Mawes – feedback on the Waste Reduction Incentive Scheme
b) To consider the extra waste generated from takeaway businesses;
c) To consider the service received from Churchill Service Solutions
18. Application for registration based on adverse possession – land lying to the East of Grove Hill, St Mawes and application to Cornwall Council to devolve the land to the Parish Council
To consider the additional information requested from Cornwall Council
19. Department for Digital, Culture Media and Sport – General Data Protection Regulation (GDPR)
a) To consider the Data Protection Bill on Parish Councils update by Andrew Elliot, Deputy Director, Data Protection Bill
b) To consider the document Preparing for the GDPR – 12 steps to take now
20. Department for Communities and Local Government – Disqualification criteria for Councillors and Mayors
To consider responding to the Consultation on updating disqualification criteria for local authority members
21. Boundary Review Consultation
To consider a response
22. Code of Conduct training
a) To receive feedback on the Code of Conduct training
b) To consider email addresses for councillors on the ‘roselandinfo.com’ domain
23. Carols in the Castle Saturday 16th December 2017
a) To consider the participants
b) To consider the recipient of the collection
24. Correspondence (information only)
25. Staffing Matters
a) To receive a report and recommendations from the Personnel Committee meeting held on 25th October 2017 (Appendix 4)
b) To receive an update on, and consider staffing at the Roseland Visitor Centre
c) To receive an update on, and consider staffing at the Clerk’s office
26. Any other business that the Chairman considers to be of urgency
27. Agenda items for the next Parish Council meeting
28. Date of next meeting