Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,
St Mawes on Monday 3rd December 2018. The meeting commenced at 7.00pm.
Councillors Present: B. Sadler (Chairman), R Giles (Vice – Chairman), A. Chantrill, P. Farmiloe, S Goldsmith, R. Hall, P. Salter, P. Teague, C Thornton-Parr, K. Warren and C Williams.
Also present: H. Couch (Clerk), Julian German CC, and 10 members of the public
- To accept apologies for absence – none
- Declaration of Interest:
- a) Disclosable Pecuniary Interest – None declared
- b) Non-Registerable Interest – None declared
- c) Of gifts to the value of more than £25 – None declared
- d) To consider requests for dispensation on items on the agenda – None declared
- Open Period – Public Participation
St Just in Roseland Parochial Church Council thanked the Parish Council for their continued financial support and the memorial fig tree that has been planted in the Church. Praise for Churchill was given over the cleansing of the toilets. The background of the toilets at St Just in Roseland was discussed and their future. It was agreed to add this as an agenda item for January.
St Mawes Fire Station Manager spoke positively about the possibility of the Police sharing their building. Cllr German gave an update on a current Cornwall wide fire service inspection.
Two residents raised concerns over the possibility of trees being cut down by Lowen Meadow and the wildlife being affected. It was agreed to further discuss this later in the meeting.
A resident raised concerns over the one way road from Pedn Moran onto Buckeys Lane and gave examples. The Clerk has already contacted Cormac and has been advised that the current legislation prevents Cormac erecting further signs at this point.
Two local residents introduced themselves as new owners of a property in Pedn Moran.
- Confirmation of the minutes of the Parish Council Meeting held on Monday 5th November 2018.
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 5th November 2018 meeting be approved, and they were duly signed by the Chairman.
Matters Arising: –
- Planning Partnership Meeting – 15th January 2019 at 2.00pm.
- A verbal update was received in connection with all the WW1 Commemorations. The Clerk reported that the Tommy Statue has been presented to the Parish Council and is currently located on the balcony of the Millennium Rooms.
- Report from the Clerk (Appendix 1) – A verbal report was given, this report will be circulated to Councillors with minutes. It was requested that the Road Sweeper be scheduled for twice yearly visits.
- Report from Cornwall Councillor – A verbal report was given which included information about Business Rates no longer being charged for public toilets.
- Report from Councillors as representatives of other Committees
- Cllr Giles – Roseland Community Land Trust
- Cllr Sadler – Percuil River Moorings
- Correspondence (information only – Appendix 2) – Noted
- Planning (Appendix 3)
- a) The Clerk outlined the requirements regarding consultee comments to Cornwall Council. It was agreed to hold planning sub committee meetings on the 3rd Monday of every month, at 5pm during winter months and 6pm during summer months.
- b) Planning Applications received from Cornwall Council
40 – PA18/09815 – Buckeys Mead, 10 Buckeys Lane, St Mawes – Proposed single storey extension – St Just in Roseland Parish Council have inspected the plans in detail. We support this application as it will be an enhancement to the property and all materials being used are matching existing.
41 – PA18/10063 – Lowena, 2 Carrick Way, St Mawes – Works to four different trees; A Bay Shrub to be clipped and shaped to a ball, Elm tree’s to be pollarded; a Walnut tree and Strawberry tree to be shaped and reduced by 20%. – St Just in Roseland Parish Council have inspected the plans and do not raise any objection.
42 – PA18/10093 – Pasco’s Boatyard, St Just in Roseland – Change of use to provide boat storage and staff car parking. – Objection, on the grounds of overdevelopment in an Area of Outstanding Natural Beauty
43 – PA18/10650 – Land SW of Trewollack Vean, St Mawes – Change of use from part agricultural land/domestic garden to helicopter landing and parking area. Retrospective.- We wish to support this application. We would request that the helipad is marked in accordance with the BHA (British Helicopter Association) guidelines.
c) Local Council Protocol Letters received from Cornwall Council (and consultee comments from St Just in Roseland Parish Council)
16 – PA18/05443 – Land adj to Green Waters, Freshwater Lane, St Mawes
The overall mass of the two buildings when viewed from the lane still appears to cover the majority of the width of the plot. Although the gap between the houses has increased, they are both still being built right up against the boundaries of the plot. In addition, the overall view of the two properties is further obscured by the guest annexe in Plot 1 and the garage on Plot 2. This is clearly demonstrated by the architects drawing of the frontage facing Freshwater Lane. Given that the plot rises to the rear, this will make the development seem overbearing and overlarge when viewed from the lane.
Given the existing consent on this plot for one building, the proposed development would be considered to be a replacement dwelling(s) and as such is required to comply with the Roseland Neighbourhood Development Plan.
Policy H08 should be applied, the most relevant sections of which are that:
(ii) the volume of the replacement building does not exceed the total volume of the original building plus the maximum additional volume that could be generated using the maximum limits imposed for extensions under permitted development;
(v) the new dwelling is in keeping with its setting and respects the distinctive local character of the area in terms of bulk, scale, height and materials;
We note that the Planning Officer refers to this infill being in an urban area – St Mawes is a small village – not an urban environment and this is a leafy residential area with a mixture of large and small properties, however what they all have in common is that they sit in large plots with a significant amount of landscaping surrounding them.
Therefore, we request that this is heard by the full Planning Committee.
A further email has been received from the agent outlining a different option.
Cllr Chantrill proposed that PA18/05443 should continue to go to the planning committee of Cornwall Council. Seconded by Cllr Giles. Members of the Planning Sub Committee were then asked to vote. 6 for, 1 against. Resolved that this is the view of the Parish Council.
22 – PA18/06410 – Land at Homelands, St Just in Roseland. Amendment to approved scheme to provide live-work unit and rural workshops including improved access, layout of parking/turning and installation of septic tank.
After consideration, Cllr Giles proposed to accept the recommendations made by the planning officer, with the proviso that there is a condition as mentioned linked to the residential element of the live-work unit. Seconded by Cllr Salter. Members of the Planning Sub Committee were then asked to vote. 5 for, 1 against. Resolved that this is the view of the Parish Council.
- d) Decisions of the Planning Authority
30 – PA18/07974 – 4 Kings Road, St Mawes – Approved
31 – PA18/07975 – 4 Kings Road, St Mawes – Approved
38 – PA18/09353 – 2 Milton Minor, Church Hill, St Mawes – Approved
40 – PA18/09815 – Buckeys Mead, 10 Buckeys Lane, St Mawes – Approved
- e) Enforcement cases referred to Cornwall Council
EN18/02057 – Alleged laying of tarmac road across three fields in an AONB – Land west of Tregorland, St Just in Roseland, TR2 5JB
A discussion took place with regard to a site owned by the National Trust that has a compound on it. Cllr German agreed to look into this and obtain Cornwall Council’s opinion.
Decisions of the Enforcement Team
None
- f) Planning correspondence –
The Clerk reminded Cllrs Chantrill, Farmiloe and Goldsmith that they are booked in to attend the Planning conference for local councils on Tuesday 11th December – 4.30 pm at St Austell One Stop Shop.
A general discussion took place about the benefits and disadvantages of Tree Preservation Orders. It was agreed that the Clerk should work with the Chair to investigate the possibility of tree preservation orders at a site near Lowen Meadow.
- Accounts and Finance (Appendix 4)
- a) The Council was asked to approve the following payments:
The Bacs were approved £ 8,386.97
Payments for ratification £ 2,037.34
Direct Debits/Debit Card/ Standing Orders shown as paid in October £ 16,934.28
Salaries for November paid on 29th November 2018 £ 4,105.39
Income shown as received during November £ 9,954.43
Approval of the payments of accounts was proposed by Cllr Sadler and seconded by Cllr Chantrill. All in favour by a show of hands. RESOLVED by the Council.
- b) The council considered the monthly Car Park income for November 2018
| Pay & Display | Pay & Display | Permits | Permits | Total | |
| Monthly | Cumulative | Monthly | Cumulative | Cumulative | |
| Nov-17 | £3,882.95 | £178,429.10 | -£70.00 | £27,948.00 | £206,377.10 |
| Nov-18 | £3,610.95 | £174,740.84 | £100.00 | £28,628.00 | £203,368.84 |
| Nov 2018 comparable with 2017 | |||||
| Up | 170.00 | 680.00 | |||
| Down | £272.00 | £3,688.26 | £3,008.26 |
This includes £625.00 (gross) taken on card payments.
- c) To receive report from the Finance Sub Committee (Appendix 5)
Report was circulated and the recommendations were discussed.
Cllr Hall proposed to raise the precept by 3% from £25,504 to £26,269. Seconded by Cllr Williams. All in favour by a show of hands. RESOLVED by the Council.
It was noted that the Internal Audit policy and procedure has been updated with minor changes.
Cllr Giles proposed to accept the quote from Wallgate to replace 4 wallgates that have been in place since 1991 in the Toilets at St Mawes at a cost of £10,823.08 and start a servicing contract for the other 3 toilet facilities at £232.00 each. Seconded by Cllr Sadler. All in favour by a show of hands. RESOLVED by the Council.
- d) To consider any recommendations relating to finance.
It was agreed to order one 850kg tote bag from Chenoweth Trading at cost price and it can be stored in the garage incase we need it during the winter months.
- e) To consider any grant applications received
No applications have been received but Roseland Free Plastic will attend the next parish council with a proposal.
- Car Parks
- a) To receive report from the Car Park Sub Committee (Appendix 6)
Report was circulated and the recommendations were discussed.
Cllr Sadler proposed to accept the recommendation from the Car Park committee that the following increases would be made to the Car Park Charges for 2019/2020.
| 2018/2019 Charges | 2019/2020 Charges | |
| Coaches – 1 Hour | £1.00 | £2.00 |
| Coaches – All Day | £5.00 | £7.00 |
| Annual Permits | £100.00 | £125.00 |
| Reserved Permits | £230.00 | £250.00 – Residents
£300.00 – Business |
Seconded by Cllr Goldmith. All in favour by a show of hands. RESOLVED by the Council.
Cllr Giles proposed to approve the estimate submitted by Conrad Birnie for essential works to 16-20 dead and dying Elm trees on safety grounds, in St Mawes Car Park for 3-4 days, for 3 men at £650.00 per day plus Vat. Seconded by Cllr Chantrill. All in favour by a show of hands. RESOLVED by the Council.
Cllr Giles proposed to approve the estimate submitted by Conrad Birnie for essential works to 25-30 dead and dying Elm trees on safety grounds, in St Mawes Recreational Grounds for 3-4 days, for 3 men at £650.00 per day plus Vat. Seconded by Cllr Chantrill. All in favour by a show of hands. RESOLVED by the Council.
It was noted that the Risk Assessments for St Just Lane Car Park and St Mawes Car Park has been updated.
- b) Honesty Box – St Just Lane Car Park
A discussion took place about installing an honesty/contribution box which would assist upkeep. Cllr Giles proposed to install a box as discussed. Seconded by Cllr Thornton-Parr. 5 for, 6 against. It was RESOLVED to leave St Just Lane Car Park as a free car park.
- c) Any other Issues
The Clerk updated that work was due to commence on the 11th December at St Just Lane Car Park. The Clerk was requested to ensure the recycling bins were removed. Cllr Teague agreed to hand deliver the letters as previously discussed.
The damaged bollards in St Mawes Car Park have now been replaced with a different structure and the Clerk was asked to formally thank our Car Park Manager for his dedication and commitment to resolve this issue so quickly and cost effectively.
- Highways Issues
Finger Post Damage, St Mawes Quay – The Clerk has received a quote of £842.36 to replace and is currently in communication with Biffa.
The Clerk has met with the Highways Manager and discussed numerous issues. One of the issues discussed was the resurfacing of Windmill Hill which is likely to be completed in March 2019.
Summers Beach – the broken concrete has been reported to the structures team and they will repair in due course.
It was agreed for our contractor Luke Dunstone to be requested to resolve the issue of the whole that has appeared in our picnic area.
The Clerk updated that the Police are now ready to start the Community Speedwatch Scheme.
Cllr Sadler gave a verbal report about the Tree Warden Scheme that she attended.
- Millennium Rooms & Roseland Visitor Centre
Cllr Sadler gave a verbal update on the meeting held on 26th November. No recommendations made.
- Carols in the Castle
Cllr Salter proposed that the Charity this year would be the Juniors at Gerrans and St Mawes AFC. Seconded Cllr Giles. All in favour by a show of hands. RESOLVED by the Council.
- Personnel
It was noted that the Personnel Sub Committee met on 21st November.
It was noted that the following have been reviewed and were adopted
- COSHH policy and procedure – revisions to include Volunteers and Councillors
- Expenses claim policy and procedure – no changes made
- Pay awards policy and procedure – no material changes made
Proposed by Cllr Warren and Seconded by Cllr Sadler to accept these documents. All in favour by a show oif hands. RESOLVED by the Council.
Recommendations would be discussed in Confidential Matters.
- Any Other Urgent Business
No issues were raised
- January agenda items
St Just in Roseland Toilets
The next meeting will be held on Monday 7th January 2019 at 7.00pm in The Millennium Rooms
There being no further business, the meeting closed at 9.55 pm
Signed as a true record……………………………………..Chairman Cllr. B Sadler