Minutes of the Meeting of St Just in Roseland Parish Council held on Monday 6th July 2020. The virtual meeting commenced at 7.00pm.
Councillors Present: R Giles (Chairman), H. Aston, A. Chantrill, P Farmiloe, S Goldsmith, R. Hall, P. Salter, P Teague, K Warren and C Williams.
Also present: H. Couch (Clerk), J.Masters (Assistant Clerk), Julian German CC and 2 members of the public
Cllr Giles welcomed everyone to the first virtual meeting of St Just in Roseland Parish Council. The Clerk ran through the normal protocol for a virtual meeting and asked everyone to have their microphone turned off to avoid background noise and to raise your hand if you wished to raise a question.
- To accept apologies for absence – none. The Clerk reported that Cllr Barbara Sadler had now officially finished, so there is a vacancy.
- Declaration of Interest:
- a) Disclosable Pecuniary Interest – None declared
- b) Non-Registerable Interest – None declared
- c) Of gifts to the value of more than £25 – None declared
- d) To consider requests for dispensation on items on the agenda – None declared
- Ratification of decisions
- a) It was resolved to adopt the Amendments to Standing Orders to meet the statutory requirements for the holding of remote meetings, and that this decision lasts until 7th May 2021 or the repeal of legislation, whichever is the earlier. Proposed Cllr Chantrill Seconded Cllr Aston. All in favour, resolved by a show of hands.
- b) It was resolved to retrospectively approve the decisions made by the Clerk under the agreed delegated powers. Proposed Cllr Chantrill Seconded Cllr Aston. All in favour, resolved by a show of hands.
| STJ-001 | St Just in Roseland Parish Council delegates authority to the Clerk in consultation with the Chairman and Vice Chairman to take any actions necessary with associated expenditure to protect the interests of the community and ensure Council business continuity during the period of the pandemic Coronavirus, informed by consultation with the members of the council. |
| STJ-002 | Due to the restrictions placed on the council as a result of the pandemic Coronavirus, this response represents the opinion of members of St Just in Roseland Parish Council Planning Sub Committee identified through a consultation process and will be ratified at the next appropriate meeting of the Council. |
| STJ-003 | Due to restrictions placed on St Just in Roseland Parish Council Planning Sub Committee, as a result of the pandemic Coronavirus, if it is not possible to obtain a response from a quorum, we respond saying that we are unable to consult further and therefore have nothing further to add. |
| STJ-004 | The Parish Council support the case for a feasibility study to be undertaken by The St Mawes Hub Group to look at how people in the Parish can be helped if they are ill with Covid 19 but where they are not ill enough to be admitted to hospital, or there are insufficient hospital beds for them. The feasibility study will look at the possibility of a central hospice/isolation centre, which could assist with reducing the spread of the virus, together with other possible solutions. We request that the study be shared with us, as it may be useful for our emergency plan, we also expect the study to review what Cornwall Council and the NHS are currently working on, in this health emergency, to ensure no duplication of effort. |
| STJ-005 | Approval of Financial Statement and agreement to payment of Invoices totalling £47,940.06 |
| STJ-006 | Approval to Transfer £15,000 from General Reserves to Current Bank Account |
| STJ-007 | Grant Application form from Gerrans & St Mawes Football Club – Agreed to wait until after lockdown before a decision is made |
| STJ-008 | Report on Covid 19 – asking for comments – agreed option C, working with Cornwall Council. |
| STJ-009 | Approval for funding from St Just Institute Insurance totalling £509.20 |
| STJ-010 | Approval of Financial Statement and agreement to payment of Invoices totalling £1,396.44 |
| STJ-011 | Request for funding for Meals on Wheels initiative. £1500 donation agreed |
| STJ-012 | Views requested regarding temporary 12 month renewal of existing dog control Public Spaces Protection Orders which will expire in October 2020. – Agree with recommendation |
| STJ-013 | Views requested about the CNP Tranche 2 – Highways Budget – Option 1 agreed |
| STJ-014 | Approval of Financial Statement and agreement to payment of Invoices totalling £24,665.99 |
| STJ-016 | Councillors own email addresses – agreed to wait until next May 2021, after elections |
| STJP-001 | PA20/02357 | Pulpry Cottage, St Just in Roseland | No objection |
| STJP-002 | PA20/01589 | Penmark, Freshwater Lane, St Mawes | No objection |
| STJP-003 | PA20/02095 | Land at St Just in Roseland | Objection |
| STJP-004 | PA20/00984 | Bay View, Polvarth Road, St Mawes | Objection |
| STJP-005 | PA20/03171 | Highways, Upper Castle Road, St Mawes | Objection |
| STJP-006 | PA20/02954 | Land to Rear of 1 Polvarth Estate, St Mawes | No objection |
| STJP-007 | PA20/03119 | Land East of Lowen Meadow, Newton Road, St Mawes | Objection |
| STJP-008 | PA20/03282 | 4-5 Marine Parade, St Mawes | No objection |
| STJP-009 | PA20/03854 | Carwarthen Farm access to Carwarthen Farm, St Just in Roseland | No objection |
| STJP-010 | PA20/03901 | 7 Pen Brea Close, St Mawes | No objection |
| STJP-011 | PA20/04630 | Barn North East of Messack House, St Just in Roseland | No objection |
- Public Participation
Cllr Giles thanked Cllr German and Cornwall Council for all the work that has been done due to the Covid 19 pandemic on behalf of the Parish Council, the briefings and all updates have been extremely useful. Cllr German responded with thanks to the Parish Council and residents for also helping to keep everyone safe.
There were two members of the public, but there were no questions relating to the agenda.
- Confirmation of the minutes of the Parish Council Meeting held on Monday 3rd March 2020.
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 3rd March 2020 meeting be approved. All in favour and they were duly signed by the Chairman.
- Annual Reviews
Cllr Hall gave a verbal update as Chairman of the Finance Committee. The current financial position was also discussed and it was recommended that the Parish Council must be prudent with any money requests currently, to ensure that we can meet any future demands and current commitments.
- Approve Governance Statement 2019/2020
- Approve Income and Expenditure for year ended 31st March 2020
- Approve Balance Sheet for year ended 31st March 2020
- Approve Bank Reconciliation for year ended 31st March 2020
- Approve Annual Return for year ended 31st March 2020
Proposed Cllr Hall Seconded Cllr Chantrill. All in favour, resolved by a show of hands.
Cllr Giles thanked everyone for making history and attending this first virtual meeting. The next meeting will be held on Monday 3rdAugust 2020 at 7.00pm and continue to be virtual unless government guidelines.
There being no further business, the meeting closed at 7.25 pm
Signed as a true record……………………………………..Chairman Cllr. R Giles
Dated ……………………….