DRAFT
Minutes of the Annual Meeting of St Just in Roseland Parish Council held in the Millennium Rooms, St Mawes on Monday 2nd June 2014. The meeting commenced at 7pm.
Councillors Present:
The Chairman Cllr. K. Warren, Cllrs. J. Benney, S. Black, B. Chenoweth, P. Farmiloe, R. Giles, r. Hall, B. Sadler, P. Salter, P. Teague, and C. Williams
Also Present:
S. Penhaligon (Clerk), T van der Wolde (Assistant Clerk), Cornwall Cllr. German, Jon Smith (RNP) and eight members of the public
1. To accept apologies for absence
None
2. Declaration of Interest:
a) Disclosable Pecuniary Interest– Cllr. B Sadler – item13b – proposed development at Little Newton, St Mawes
b) Non-Registerable Interest – none declared
c) Of gifts to the value of more than £25 – none declared
d) To consider requests for dispensation on items on the agenda – none
6. Open Period – Public Participation
Mr and Mrs L Brown asked the Parish Council to consider a pre-application relating to the Braes, Grove Hill. C R Consultants submitted plans and a description of the proposal which would be the demolition of the existing property and erection of 3 terraced dwellings. This application will be considered at a special planning committee meeting.
4. To confirm the minutes of the Annual meeting of the Parish Council held on Monday 12th May 2014
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the previously circulated minutes of the 12th May 2014 meeting be approved and they were duly signed by the Chairman.
5. Matters arising from the Minutes not on the Agenda
a) Standing Orders – these have been deferred
b) Financial Regulations – deferred, awaiting advice from CALC
c) Replacement for the commemorative Beech tree on Bohella Bank
This matter is on-going, nothing new to report
d) Barrier for sea defence in The Square, St Mawes
Steve Schotel, Cornwall Council Coastal Surveyor has made contact. In the meantime, Gary Cairns, Harbour Master has advised that the Pier & Harbour Co are considering the option of putting a breakwater in the outer harbour which would help block some of the storm damage to the inner harbour and will arrange to meet with Steve and the Clerk shortly.
e) Clearance and Cleansing of Bohella Bar
D Cannon has agreed a date in which to do the works.
6. Report from the Clerk
The Clerk advised that the there will be Code of Conduct training for all councillors and clerks in the Roseland on Thursday 10th July from 6pm to 8pm in the Millennium Rooms. The trainer is Simon Mansell from Cornwall Council.
Luke Dunstone has contacted the Clerk to say he is going to meet with Nicola Bush from Trewithan Nurseries to assess the dead plants and shrubs killed in the storms on Bohella Bank and to come up with a suitable revamp. This will include suggestions for a replacement commemorative Beech tree.
7. Report from Devon and Cornwall Constabulary
There was no report submitted.
8. Report from Cornwall Cllr. German
Cllr. German reported that there will be a D-Day embarkation service on Thursday 5th June 10am at Holy Communion Service at St Mawes Church.
Cllr. German also spoke about Community Led Local Development (CLLD) Leader, which is an innovative way of integrating and distributing investments from the next round of European Programmes to create jobs and achieve sustainable economic growth at local level. This is a great opportunity to finance local projects (with some economic output required) and Cllr. German urged the Parish Council to think about how we may make best use of this in our communities.It is specifically aimed at projects which would boost the local economy.
9. Report from Councillors as representatives of other Committees
St Just and St Mawes Heritage Group – Cllr. Williams reported that the red telephone box has been moved from Sea View Crescent to outside of the Arcade in St Mawes which will be used as a heritage asset. It is intended to put information and posters inside as part of the heritage trail for visitors and local residents. Cllr. Warren raised the issue of the car park space just beside the telephone box, and it was agreed that the Car Park Committee would discuss this parking space at its next meeting to determine the future use.
St Mawes Recreation Ground – Cllr. Williams reported that the recreation ground will be holding a special opening ceremony by Sarah Newton MP on Saturday 5th July at 3pm to celebrate the recent revamp which will also showcase the community mosaic which many local groups contributed to.
St Just Institute – Cllr. Teague reported that, at the AGM last Friday, the committee was voted back en bloc.
The Chairman requested that standing orders be lifted to bring forward item 12. All in favour.
12. Roseland Neighbourhood Development Plan
Jon Smith Chairman of the RNDP Steering Group reported that the consultation draft (version 16) has been circulated to every Parish Council. The steering group have already received feedback from Cornwall Council and Planning Aid, as such, they have already amended the Draft document and they are now on version 17.
Cllr. Warren asked if the Parish Council could receive a draft copy that has been under greater scrutiny, and if the draft policies contained in the plan are achievable and deliverable. Jon Smith responded by saying the content of the draft plan hasn’t changed just the presentation, and at present they are having a dialogue with officers from Cornwall Council to see if the policies based on what the community want are achievable and realistic. The aim for the Roseland Plan is to be a usable document that will part of a Planning Officer’s deliberation during decision making on planning applications.
Cllr. Black noted that the document did not include any information or data relating to employment in the Roseland, and he felt that this is an area that should be looked at; the main industries of the Roseland are tourism, farming and agriculture and construction. It would be useful to have policies that protected and promoted local employment.
Jon Smith reported that there will be an open event on 14th June at Gerrans Memorial Hall 10am to 4pm, this will be discussing the Local Landscape Character Assessment and will be a further chance for local people to have their say on what they value and feel strongly about in relation to the Roseland landscape.
The Chairman resumed standing orders.
10a. Accounts and Finance
To approve the payments of accounts (Appendix 1)
The Council was asked to approve the following payments:
Total cheques numbered 6453 to 6467 approved and signed at meeting £ 7,064.20 Total cheques numbered 6442 to 6452 paid since last meeting were ratified £ 6,060.10
Direct Debits/ Standing Orders shown as paid in May £ 2,153.28
Income shown as received during May £26,310.31
Approval of the payments of accounts proposed by Cllr. Salter. Seconded by Cllr. Warren. All in favour. RESOLVED by the Council.
10b) Finance Committee
To consider the recommendations from the Finance Committee meeting held on 29th May 2014 (Appendix 2)
(7c) The Finance Committee chairman, Cllr. Richard Hall proposed that the Parish Council approves Section 1 and 2 of the Annual Return. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council.
(d) It was noted that in section 4 of the Annual Return, the Internal Auditor, Bennetts Jones and Co confirmed that the internal control objectives had been achieved throughout the year to a standard adequate to meet the needs of the Council and no risks were identified.
(e) Cllr. Hall proposed that the Parish Council approves the Ear Marked Reserves as presented. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council. (Appendix 3)
(f) Cllr. Hall proposed that the Parish Council approves the Annual Return as presented be submitted to Grant Thornton Ltd, the External Auditor. Seconded by Cllr. Salter. All in favour. RESOLVED by the Council. (Appendix 4)
(9) Cllr. Salter recommended that the Parish Council purchases 6 LBV/24 black textured double waste bins plus accessories and one new WPG/3 round bin to replace those lost or damaged in the recent storms. Seconded by Cllr. Warren. All in favour. RESOLVED by the Council.
(10) To consider the request from St Mawes Co-partnership Housing Society Ltd for a short term loan to enable works to proceed whilst negotiations are taking place with the Charity Bank.
The Finance Committee had considered the request and was sympathetic to help if it was able. It requested further clarity of the costs clarification of its powers.
The Secretary of St Mawes Co-partnership and Cllr. Teague reported that they met with Crispin Harrison of the Charity Bank on the day of this meeting who informed that it is the type of funding it would give. He was happy with the accounts but needs more information before putting the request to his Manager. If it fits the criteria, a decision should be known in a fortnight. One property would be used for security.
11. Planning
a) To consider the meetings of the Planning Committee
No planning committee meetings were held in May.
b) The Council considered the following planning applications:
5. PA14/02898 26 Lower Castle Rd, St Mawes. Removal of damaged branches on pine trees,
Thinning crowns up to a third. Approved by delegated authority.
6. PA14/032989 22 Lower Castle Rd, St Mawes. Loft conversion to form owners
accommodation/extra bedroom. Reviewed by Cllrs. Farmiloe, Chenoweth, Benney. No objections.
7. PA14/04321 Buckeys Mead, Buckeys Lane, St Mawes. Proposed summerhouse. Reviewed by
Cllrs. Salter, Benney & Giles. No objections.
8. PA14/04120 Clover Hill, Upper Castle Road, St Mawes. Demolition of existing single storey
dwelling & detached garage & construction of replacement two storey dwelling & detached garage.
Reviewed by Cllrs. Chenoweth, Salter & Giles. No objections.
9. PA14/04610 32 Lower Castle Rd, St Mawes. Renewal of planning consent PA11/08503 for summer
house. Reviewed by Cllrs. Farmiloe, Benney and Williams. No objections.
10. PA14/04146 Carrick Waters, St Just in Roseland. Erection of replacement dwelling. Reviewed by
Cllrs. Warren, Teague, Sadler, to be considered by the Planning Committee on 9th June.
c) To note the decisions of the Planning Authority
No report of recent decisions.
d) Enforcements
Ongoing – EN13/01784 Alleged change of use of helipad from casual to frequent. Land at Lowen Meadow, Newton Road, St Mawes.
Closed – none reported.
13a. Affordable Housing Local Needs
To consider updates on affordable housing
The meeting with Jon Warner, Homechoice Manager, due to take place on 22nd May, was postponed as it was thought that this meeting was premature as it was important that the results of the housing needs consultation was required for discussion at a meeting.
13b. Proposed Housing Developments in St Just in Roseland and St Mawes
a) To consider updates on the proposed development in St Mawes
Nothing to report.
a) To consider updates on the proposed development behind the Bowling Green, St Just in Roseland
A Public Meeting followed by a Planning Committee meeting is to be held at St Just Institute on 4th June to consider the proposed development. It has been well advertised in the parish and a leaflet has been distributed to those who live in St Just village to encourage them to attend and express their views. The Parish Council felt it was important to invite the developers and Planning Officers so that the community had as much information as possible to make informed decisions.
14. Roseland Visitor Centre
Cllr. Williams reported that the new frontage has been ordered from CAW Cornwall Ltd at a net cost of £1,907 which should take 5-6 weeks to be delivered. In the meantime she requested that three quotations are sought for the electrical works and that specifications for the new offices are under discussion.
- Car Park
To consider the monthly income
| Pay & Display | Pay & Display | Permits | Permits | Total | |
| Monthly | Cumulative | Monthly | Cumulative | Cumulative | |
| May -13 | 19,199.25 | 29,908.50 | 1,440.00 | 14,284.80 | 44,193.30 |
| May -14 | 17,914.35 | 31,238.95 | 1,329.60 | 21,280.10 | 52,519.05 |
| May 2014 comparable with May 2013 | |||||
| Up | 6,995.30 | 8,325.75 | |||
| Down | 1,284.90 | 110.40 | |||
b) To consider the recommendations of the Car Park Committee meeting held on 19th May 2014 (Appendix 4)
The Car Park committee had recommend that the Parish Council should consider additional on street traffic enforcements and take some of the ones suggested in 2008 out. Cllr. Williams was disappointed that the Car Park committee had decided that enforcements were not needed in Newton Road. It was decided that Councillors investigate all the areas and feed back to the clerk.
It was noted that the rubble from the landslip in the side car park has been cleared away. D Chenoweth has been asked to build a higher retaining wall and the owner of Braganza has been asked to remove two Sycamore Trees on the boundary, keeping the roots.
Cllr. German confirmed that Roseland Community Transport would be providing a service on 31st August for the Tall Ships event at no cost to the Parish Council.
16. St Just in Roseland Church Public Conveniences
To further consider the future financing of St Just Church Public Conveniences
No update
17. Cleansing for the Parish of St Just in Roseland
a) To consider looking into the best value service for the cleansing of the parish
b) To consider options for reducing the amount of litter in the streets
c) To consider the cleansing schedules from Churchill Contract Services
d) To consider recycling collection data from Cory
The Clerk informed that the cleansing contract with Churchill Contract Services is due for renewal on 1st January 2015 and that three months notice is required if the Parish Council were to terminate the contract.
The Parish Council agreed that the existing contract is looked into to ensure it is fit for purpose and that the contract should go out to tender like for like. The Assistant Clerk agreed to undertake this role.
- Correspondence (information only)
- Staffing Matters
None reported.
- Agenda items for the next Parish Council meeting
- Mobile library
- Community Led Local Development
- Date of next meeting
The next meeting will be held on Monday 7th July to be held in the St Mawes Memorial Hall commencing at 7pm
There being no further business, the meeting closed at 9.50pm
Signed as a true record………………………………………..Chairman
Date……………………………………………………………