Gerrans Parish Council
MINUTES of the Meeting of Gerrans Parish Council
held on Tuesday 3rd July 2018
in the Memorial Hall Annexe
NEXT MEETING – Tuesday 7th August 2018 at 7.30pm in the Memorial Hall Annexe
Present:
Cllrs Charlotte Taffinder (Chairman) (CT), Richard Cochrane (RC), Ralph German (RG), Helen Hastings (HH), James Hetherington (JH), Nev Meek (NM), Val Neal (VN); S Skull (Clerk), CC Julian German (JG)
4 members of the public attended.
071801
APOLOGIES FOR ABSENCE
Cllrs Robin Edwards, Will Gill, Rick Iddison and Mary Watson.
071802
DECLARATION OF INTERESTS IN ITEMS ON THE AGENDA
– None
071803
PUBLIC PARTICIPATION
Lisa Solly, of Situ8 Ltd planning consultancy, spoke in support of PA18/05368 re 2, The Quay, which was scheduled for consideration in item 7 on the agenda.
JG reported that St Just in Roseland Parish Council had unanimously agreed to support CC Bob Egerton’s proposal to allocate the proposed devolved Community Network highways budget to speed limiting measures on the A390 Probus bypass. He also said Cornwall Council (CC) would work with Parish Councils to further introduce pollinators and limit chemical weedkillers.
071804
MINUTES OF THE PREVIOUS MEETING
The Council unanimously accepted the draft minutes of the Parish Council Meeting held on Tuesday 5th June 2018 as being a true record. CT signed the approved minutes.
071805
REVIEW OF MINUTES OF THE PREVIOUS MEETING – MATTERS ARISING
The clerk reported:
– CC had informed him that their intended offer of Data Protection Officer (DPO) services was contingent on extra recruitment being sanctioned so for now they would only be able to offer direct advice in response to queries, which would be chargeable. Therefore he was continuing the work towards full compliance with the new Data Protection legislation with a view to engaging a DPO at a later stage.
– All the documentation re the transfers of the freeholds of Treloan Lane car park and Gerrans playground from CC was now complete and the transfers were due to take effect in the next few days.
071806
CORRESPONDENCE RECEIVED
- Mr Tim Whale
Email congratulating the PC on the quality of the rebuilt section of the Cornish hedge at New Road car park, as well as the recent surface and drainage improvements.
There was no other correspondence which would not be addressed in other items on the agenda.
071807
PLANNING MATTERS
(a) APPLICATIONS
The PC had received 6 new applications. These are outlined below and comments are noted in the Planning Register.
| Application | Description | PC decision |
| PA18/04848
PA18/04849 |
17, The Lugger
Internal alterations to existing building and small ground floor garden room. |
Unanimous support |
| PA18/05271 | Porth Workshop, St Anthony Alterations to existing public WC facilities and creation of tea room/café and proposed sewage treatment plant. | Majority object:
Rooflights not conservation grade, no evidence of bat and barn owl survey, and surfacing to NE area not specified. |
| PA18/04348 | Gerrans Primary School
Remove existing chain link fencing and replace with new 1800mm weld mesh security fencing. |
Unanimous object:
Visual impact on AONB, especially near the gate on Tregassick Road. |
| PA18/05368 | 2, The Quay
Change of use of ground floor from retail to residential use, and associated works. |
Unanimous object:
1. Out of character in its setting and does not preserve or enhance the character of the Conservation Area – RNDP policy CV3 2. Entails the loss of already scarce commercial space – RNDP policy SF1 |
| PA18/05604 | Porthcurnick Lodge
Continued use of the ancillary building as an annexe and/or holiday letting unit. |
Majority support. |
Members also considered a Local Council Protocol Letter from the Planning Officer dealing with the proposed conversion of three detached barns to dwellings at Treloan Lane as per PA18/01540, which was considered at the June meeting. Members considered that the officer had satisfactorily addressed all the concerns raised by the PC and they would now support his decision to approve the revised plans. RG proposed (seconded RC) the clerk be asked to report this to the Officer, together with a request that if possible the rebuilding of the smallest barn be carried out using stone from the site. This was agreed unanimously and the clerk was also asked to convey the PC’s thanks to the Officer concerned. Action clerk
(b) DECISIONS
| Application | GPC comment | CC Decision |
| PA18/05024 re Dingerein Cottage | support | approved |
(c) ENFORCEMENT MATTERS
– Nothing to report
071808
COMMITTEE REPRESENTATIVE REPORTS
– None this month
071809
LOCALISM
Members considered submitting an Expression of Interest form re the Cornwall Council Community Network Highways Scheme. RG proposed (seconded VN) that the PC express its support for the scheme proposed by CC Bob Egerton and referred to in the open period by JG. HH further proposed (seconded RC) that the scheme should include works to improve visibility and general safety at the Ladock and Grampound Road junctions on the A390. Both proposals were agreed unanimously. Action clerk to complete and submit form.
071810
PARISH REPAIRS
The clerk produced quotes totalling £580 from a local contractor for refurbishment works to the public benches at Trewithian Green and in the Memorial Hall car park, and also repairs to both external doors at Portscatho public conveniences. He said the amounts were affordable from the PC’s contingency reserves. RG proposed (seconded HH) the quotes be accepted. Agreed unanimously. Action clerk
071811
POSTER COMPETITION
CT produced all the entries in a competition organised by Gerrans Primary School to design a poster to raise awareness of the problem of dog fouling. The pupils had responded enthusiastically and members had a difficult task selecting a winner from the many imaginative and talented designs submitted. Finally the winner was decided to be the poster designed by Daisy Thomas of Year 5. Councillors were unanimous that the minutes should record the PC’s appreciation of the efforts of all involved. CT said she would return the posters to the school and give an appropriate prize to the winner. The clerk said he would organise publicity in the Roseland Magazine and online, and also laminate and display the poster around the Parish. Action clerk
.071812
FINANCIAL MATTERS
CLERK’S REPORT
The clerk reported that all payments submitted for approval were materially within budget, or within forecast and agreed contingency levels where actual figures were unknown at the time of setting the budget.
ACCOUNTS FOR PAYMENT
It was resolved that the outstanding invoices totalling £8,035.18 (including VAT of £98.38) be paid. A schedule of all the payments is available from the clerk.
BANK RECONCILIATION
The reconciled bank balance as at 25th June was £53,036.62.
071813
OTHER PARISH MATTERS
- Any urgent business
– None
- Matters to be included on the next agenda (not heretofore minuted)
– None
- Minor items for report
The clerk reported:
– Val Neal had given the Parish information board at New Road car park a thorough clean up, and it was now not considered necessary to replace it.
– He had received the annual RoSPA examination report on Gerrans children’s playground which rated it overall low risk with no immediate remedial tasks recommended.
– The outdoor fitness equipment was due to be installed at Church Close over the next two days.
NM suggested setting a long-stay parking time limit at New road car park to free up spaces. It was agreed to put this on August’s agenda. Action clerk
RG said Mr Luke Dunstone had strimmed overgrown brambles on the roadside near the entrance to the playground. Members expressed their appreciation for his efforts.
VN said their was considerable growth of ragwort in the field below New Road car park. The clerk said he would notify the National Trust. Action clerk
The meeting closed at 9.08 pm