Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,
St Mawes on Monday 2^nd December 2019. The meeting commenced at 7.00pm.

Councillors Present: R Giles (Chairman), H. Aston*, A. Chantrill, P Farmiloe, S Goldsmith, R. Hall, B Sadler, P. Salter, P Teague, K Warren and C Williams.

Also present: H. Couch (Clerk), J.Masters (Assistant Clerk), Julian German CC and 13 members of the public

1. To accept apologies for absence – none but Cllr German explained that he will need to leave after item 7.
2. Declaration of Interest:
3. a) Disclosable Pecuniary Interest – None declared
4. b) Non-Registerable Interest – None declared
5. c) Of gifts to the value of more than £25 – None declared
6. d) To consider requests for dispensation on items on the agenda – None declared
7. Open Period – Public Participation

The Chairman of the Recreational Ground thanked the Parish Council for the recent financial support provided for the refurbished roundabout which now should last for many more years.

A resident raised concern over not receiving a response from Cornwall Council regarding an issue with the Lowen Meadow development. Cllr German agreed to investigate this.

Several residents raised issues with the recent felling of the trees at Lowen Meadow and questioned the need for the meterage required for the drainage. Cllr German agreed to convene a meeting on our behalf with officers at Cornwall Council to obtain an understanding of what has happened and report back at the next meeting. If there was a requirement for a site meeting, it was requested that concerned residents should be invited.

A safety concern was raised regarding housing allocation in the parish, there is a worry with tenants moving into houses that have behavioural and criminal issues. The number of police and ambulance visits in certain estates has increased recently and we have vulnerable people living in our parish. The Clerk is currently working with the Housing Associations who lease, to try and improve the communication and to raise understanding of allocation.

It was reported that St Mawes School has received an OFSTED inspection recently and that the quality of staff and breadth of curriculum has been commented on.

It was reported that the frapping noise reported last month has now been resolved.

There is currently a specific oyster invasion and it was agreed that work could be done on this on behalf of the Parish Council by the concerned resident.

4. Confirmation of the minutes of the Parish Council Meeting held on Monday 4^th November 2019.

The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 4^th November 2019 meeting be approved. All in favour and they were duly signed by the Chairman.

5.Parish Councillor Vacancy

Two written expressions of interest have been received. These were read out, unfortunately due to attending a charity event one candidate was unable to come to this meeting.

A vote took place and Helene Aston* was appointed Parish Councillor representing the St Mawes Ward. Clerk to contact the unsuccessful candidate to thank them for applying and hope they will try again at the next opportunity.

6. Report from the Clerk (Appendix 1) – A verbal report was given, this report will be circulated to Councillors with minutes. Cllr German requested the reference number for Grove Hill which he will chase the progress.
7. Report from Cornwall Councillor – A verbal update was given which included St Mawes Ofsted, Housing Need, the next Community Network meeting and enforcement issues.

A concerned resident raised an issue regarding the removal of recycling bins and the new changes in the street cleaning contract. Cllr German reported that only 1% of all Recycling comes from Recycling Banks and that the decision has already been made by Cornwall Council for the removal.

*Cllr German left the meeting

8. Report from Councillors as representatives of other Committees

• Cllr Goldsmith – Roseland Activity Centre Association
• Cllr Goldsmith – REACT
• Cllr Sadler – Percuil River Moorings

Assistant Clerk agreed to arrange an Environment meeting in January to make an action plan for what can be achieved in our parish.

9. Correspondence (information only – Appendix 2) – Noted

St Just Heritage Group sent a letter of thanks and a copy of the recorded memories.

10. Planning (Appendix 3)
11. a) Decisions of Planning Sub Committee for Applications

• PA19/09230 – Gull House, Upper Castle Road, St Mawes – No objection
• PA19/02832/Preapp – Riverside Cottage, Trethewell, St Just in Roseland – No comment requested

Decisions of Planning Sub Committee for Local Council Protocol Letters

• PA19/05774 – Braes, Newton Road, St Mawes – Agree with Case Officer

1. b) Decisions of the Planning Authority

• PA19/06191 – Spinnakers, 1 Pedn Moran, St Mawes – Approved
• PA19/07438 – Penmark, Polvarth Road, St Mawes – Withdrawn
• PA19/08265 – Sunnybanks, Trelawney Road, St Mawes – Approved
• PA19/08284 – 10 Sea View Crescent, St Mawes – Approved
• PA19/08603 – Teg Dowr, Freshwater Lane, St Mawes – Approved
• PA19/08613 – River House, Sea View Crescent, St Mawes – Approved
• PA19/09213 – Cornerways, Trelawney Road, St Mawes – Not acceptable as amendment
• PA18/08968 – Land East of Lowen Meadow, Newton Road, St Mawes – Approved
• PA19/07663 – Moon Tides, Penruan Lane, St Mawes – Approved
• PA19/08482 – River in Roseland, 27 Tredenham Road, St Mawes – Approved

1. c) Enforcement cases

A verbal update was provided by the Clerk following a meeting held with Cllr German and an enforcement officer from Cornwall Council. An updated spreadsheet will be sent with the notes.

10. Accounts and Finance (Appendix 4)
11. a) The Council was asked to approve the following payments:

The Bacs were approved                                                                                              £   6,505.08

Payments for ratification                                                                                                £    2808.39

Direct Debits/Debit Card/ Standing Orders shown as paid in November                            £ 18,877.33

Salaries for November                                                                                                                £   3,153.54

Income shown as received during November                                                                  £   7,849.14

Approval of the payments of accounts was proposed by Cllr Salter and seconded by Cllr Hall. All in favour by a show of hands.  RESOLVED by the Council.

1. b) The council noted the monthly Car Park income for November 2019

This includes £1,775.50 (gross) taken on card payments.

1. c) To consider any recommendations from the Finance Sub Committee

A draft budget proposal was distributed and approved in principle.

Cllr Hall proposed to request a precept of £26,794.00 which is a 2% increase and instruct the Clerk to submit the demand to Cornwall Council. Seconded by Cllr Salter. All agreed by a show of hands.

It was agreed that the current tenant for the office space be offered a new 3 year lease at the same fee and conditions.

The Clerk has agreed an extension of our Churchill contract on a month by month basis until we are in a better position to go to tender.

1. d) To consider any grant applications received

none

11. Highways

Concern was raised about the King Harry Ferry Road for parking, especially at the entrance by St Just in Roseland. Yellow lines should be looked at when a new Traffic Regulation Order is required. Another area discussed was Grove Hill to Larkfield Rise. It was agreed to add to a future agenda and ask for opinions from residents.

It was agreed to send an advisory letter to the owners of the Hedge which is not cut by Pascoe’s Cottage.

It was agreed to investigate further, Jasmine Cottage due to the rotten fence and overgrown ivy.

12. Environment

The agenda items were discussed earlier on in the meeting. Assistant Clerk gave a verbal update on the current position of the Electric Car Charging.

13. Housing

Housing Allocation was discussed and it was agreed to contact the Homechoice and write to them explaining the difficulties of the system. Cllr Aston agreed to work with the Clerk.

Work is continuing with other housing providers to try and establish a working relationship with them to help influence and provide better communication for our residents.

14. Christmas Festivities
15. a) Carols in the Castle

Preparations are in hand and volunteers wishing to help are welcome.

1. b) Christmas Get together

All preparations are in hand and invites have been sent out.

15. Any Other Urgent Business

None

16. Next agenda item

• Traffic Regulation Orders
• To receive an update about Pomeroys

The next meeting will be held on Monday 6^th January 2020 at 7.00pm in the Millennium Rooms, St Mawes. There being no further business, the meeting closed at 9.05 pm

Signed as a true record……………………………………..Chairman Cllr. R Giles

Dated ……………………….