Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms,
St Mawes on Monday 3rd September 2018. The meeting commenced at 7.00pm.
Councillors Present: B Sadler (Chairman), R. Giles A. Chantrill, P. Farmiloe, S Goldsmith, P. Salter, P. Teague and K. Warren.
Also present: H. Couch (Clerk), S Thompson-Chenoweth (Assistant Clerk), Julian German CC, Police Constable James Hosking* and PCSO J. Eagles*, and 10 members of the public
- To accept apologies for absence – Cllrs Hall, Thornton-Parr and Williams
- Declaration of Interest:
- a) Disclosable Pecuniary Interest – None declared
- b) Non-Registerable Interest – None declared
- c) Of gifts to the value of more than £25 – None declared
- d) To consider requests for dispensation on items on the agenda – None declared
Standing Orders Lifted to bring forward item 5.
- Report from the Police – A verbal report was given.
PC James Hosking (Neighbourhood Beat Manager) introduced himself and works alongside PSCO Jim Eagles and gave a brief description of his background. They are based in Tregony and cover the Roseland, Probus, Trispen and St Erme. Contact details are james.hosking2@devonandcornwall.pnn.police.uk or 01872 530254, there is also an active facebook page https://www.facebook.com/TruroPolice/ .The Community Speed Watch was explained as the parish council are keen to introduce and four areas were identified in the parish. It was agreed that the details provided be circulated to Councillors and the Clerk to include in the next article for the Roseland Magazine.
*PC James Hosking and PCSO Jim Eagles left the meeting.
Normal Standing Orders Resumed
- Open Period – Public Participation
Four residents spoke about two planning applications, PA18/06187, PA18/04731 and an enforcement case EN18/00209.
It was agreed for the Clerk to write to the owner of Trecarrell to ask for the removal of graffiti.
It was agreed for the Clerk to contact Cornwall Council about the stone wall, protection of trees and boundary treatment on EN18/00209.
A resident requested that the board in Hillhead was replaced quickly as it was regularly used. The Clerk agreed that quotes were currently be sought, the current board was removed due to Health & Safety.
- Confirmation of the minutes of the Parish Council Meeting held on Monday 6th August 2018.
The Council RESOLVED, by a show of hands by those who had attended the said meeting, that the minutes of the 6th August 2018 meeting be approved, and they were duly signed by the Chairman.
Matters Arising: –
- National Trust – no response has been received. The Chairman reported that 1 new sign had been erected.
- St Mawes Recreational Ground – No response has been received, but Councillors have had another look and do not feel that there anything available to reduce the noise.
- Planting Schemes – Cornwall Cllr German reported that the planting schemes are on the next agenda for discussion at the Cornwall Council Planning quarterly working group meeting. Cllr German agreed to find out who sits on this group, as there is parish council representation.
- Report from the Clerk – A verbal report was given
It was agreed that a letter of appreciation should be sent to our volunteer for all her help with St Just in Roseland phone box.
It was agreed that the Christmas Carols in the Castle would be held on Saturday 22nd December and the Clerk was asked to start the preparations.
Abuse of the car park spaces and enforcements issues would be deferred to the Car Park Sub Committee.
- Report from Cornwall Councillor – A verbal report was given.
Cllr German reported that Cornwall Council will be running information centres regarding the disuse of glyphosate and alternative options.
- Report from Councillors as representatives of other Committees –
No reports were received
- Correspondence (information only) – Noted
A discussion took place regarding the issues with dog waste at Castle Drive. Currently there is only one dog waste bin which is at the entrance to the car park, but this constantly overflows.
Cllr. Giles proposed that if permission was granted by English Heritage that either another dog waste bin should be assembled next to the current bin, or one larger bin was positioned. Seconded by Cllr. Goldsmith. All in favour by a show of hands. RESOLVED by the Council.
- Planning
To consider Planning Applications received from Cornwall Council
16A – PA18/05443/CENT – Land adj to Green Waters, Freshwater Lane, St Mawes – Construct 2 new detached houses with garages, infrastructure and landscaping on residential development plot, with a detached 1 bed guest pavilion to plot 1
19 – PA18/06187 (Revised)- Land South Of Commererrns Farm Commerrans St Just In Roseland – Conversion of redundant barn to residential dwelling.
25 – PA18/07357 – Botreaux, Polvarth Road, St Mawes, TR2 5AY – Tree is showing signs of distress with dead branches some broken and hanging may fall onto road in high winds. Need branches thinning and removal of dead branches – NO OBJECTION.
26 – PA18/07404 – Gibraltar House, 1 Gibraltar Terrace, St Mawes, TR2 5BQ – Non-material amendment to application PA18/03250 in respect of removing low level sloping ceiling line within new extension and provide higher flat ceilings which will be more in keeping with the existing main building – NO OBJECTION.
27 – PA18/07659 – Public Conveniences, The Square St Mawes TR2 5DJ – Installation of ATM Cash machine into existing elevation, relocate existing ladies toilet entrance to side and block up aperture. Install a new disability ramp for easier access and x2 new steps for access to toilet and ATM secure room.
28 – PA18/08040 – Cobblestones Upper Castle Road St Mawes TR2 5BZ – Proposed raised terrace and replace balcony guarding with frameless glazed type.
A healthy debate took place about Planning in general and previous decisions were discussed. Cllr German suggested that a dedicated Planning meeting could be held with officers from Cornwall Council, so that guidance and advice could be given if required. Cllr Warren suggested that we consider obtaining professional help with applications that provided extensive knowledge and that maybe we could share this with the other councils on the Roseland, It was agreed to add this as an agenda item next month.
It was agreed for the Clerk to contact Cornwall Council to ask for clarification over the decision made on PA18/04731.
A Planning Sub Committee has been called for Monday 10th September at 6.00 pm in the Millennium Rooms to discuss the planning applications received.
To consider the Local Council Protocol Letters received from Cornwall Council (and consultee comments from St Just in Roseland Parish Council)
12 – PA18/04731 – Highways, Upper Castle Road, St Mawes. The revised plans have resolved the issues around the chimneys, drainage and parking. Although we do still have concerns; we support option 2) agree to disagree subject to all the conditions mentioned in the Planning Officers Letter being applied.
21 – PA18/06550 – 14 Polvarth Estate, St Mawes. Revised drawings were received following our comments – NO OBJECTION.
23 – PA18/07067 – 2 Harbour View, St Just in Roseland. Revised drawings were received following our comments, and the parking has now been removed. We appreciate that the other issues mentioned will be included in your report but accept they are not material considerations and therefore happy to agree to disagree.
To note the decisions of the Planning Authority
1 – PA18/03151 – 1,3 And 5 Grove Hill, St Mawes, TR2 5BJ – External alterations including doorcase, replacement entrance door, forecourt paving, boundary walls and railings – APPROVED.
2 – PA18/03152 – 1,3 And 5 Grove Hill, St Mawes, TR2 5BJ – Listed building consent application for external alterations including doorcase, replacement entrance door, forecourt paving, boundary walls and railings – APPROVED.
15 – PA18/05266 – 2 Ropewalk, St Mawes, TR2 5BL – Proposed single garage -APPROVED.
17 – PA18/05737 – Messack Farm House, St Just in Roseland, TR2 5JL – Division of existing farmhouse and barn buildings to form two units – APPROVED.
20 – PA18/06605 – Trethewell Barn, Trethewell, St Just in Roseland – Single storey oak framed orangery extension – APPROVED.
21 – PA18/06550 – 14 Polvarth Estate, St Mawes, TR2 5AT – Rear first floor extension – APPROVED
25 – PA18/07404 – Gibraltar House 1 Gibraltar Terrace St Mawes Truro Cornwall – Non-material amendment to application PA18/03250 in respect of removing low level sloping ceiling line within new extension and provide higher flat ceilings which will be more in keeping with the existing main building – APPROVED
To consider Enforcement cases referred to Cornwall Council
EN18/01375 – Alleged non-compliance with PA17/09684 – water and soil pipe installed – 8A Brooklyn Terrace St Mawes TR2 5AJ
To note the decisions of the Enforcement Team
None received
To consider any planning correspondence –
Cornwall Council are holding a Planning conference for Local Councils at the cost of £12.00 per head. The events will take place in Penzance – 4th October, St Austell – 11 December and Liskeard – 28th February 2019. If you would like to attend, please contact the Clerk to book your place. Places will be limited.
- Accounts and Finance
- a) The Council was asked to approve the following payments:
The Bacs were approved £ 3,822.43
Direct Debits/Debit Card/ Standing Orders shown as paid in August £ 8,818.82
Salaries for August paid on 30th August 2018 £ 4,406.05
Income shown as received during August £41,402.12
Approval of the payments of accounts was proposed by Cllr Sadler and seconded by Cllr Giles. All in favour by a show of hands. RESOLVED by the Council.
- b) The council considered the monthly Car Park income for August 2018
| Pay & Display | Pay & Display | Permits | Permits | Total | |
| Monthly | Cumulative | Monthly | Cumulative | Cumulative | |
| Aug-17 | 37,552.65 | 134,002.20 | 700.00 | 25,368.00 | 159,370.20 |
| Aug-18 | 36,733.20 | 132,817.80 | 1100.00 | 26,228.00 | 159,045.80 |
| Aug 2018 comparable with 2017 | |||||
| Up | 400.00 | 860.00 | |||
| Down | -819.45 | -1184.40 | -324.40 | ||
This includes £9414.60 (gross) taken on card payments.
To consider report from Finance Sub Committee any receive any recommendations.
Report was circulated to all Councillors – no recommendations, although a joint meeting with the Car Park Sub Committee where recommendations were made has been held.
To consider any recommendations relating to finance.
None Received
To consider any grant applications received
One application has been received from St Mawes Community Fireworks requesting £350.00.
Cllr Warren proposed that clarification was required from the Fireworks Committee regarding the accounts, if the Clerk and Chair was happy payment of £350.00 was agreed. Seconded by Cllr Giles. All in favour by a show of hands. RESOLVED by the Council.
- Car Parks
The report from the Car Park Sub Committee has been circulated.
Cllr Giles proposed to accept the quotation from ASG in principle for security and CCTV at the cost of £7,406.00. Seconded by Cllr Salter. 7 for and 1 against. RESOLVED by the Council.
A follow up meeting has been agreed on the 11th September to agree the actual locations of the cameras.
Cllr Giles proposed to accept the quotation from Cormac for St Mawes Car Park in principle at the cost of £1,098.81, although the Clerk is negotiating a reduction in this price. Seconded by Cllr Salter. All in favour. RESOLVED by the Council.
To consider any issues in our parish –
The bollards in St Mawes were discussed. It was agreed to defer to the Car Park Sub Committee.
- Highways Issues
A letter from a concerned resident was read out regarding car parking in Newton Road and Larkfield Rise.
The Clerk to contact and explain that the whole area will be looked at again when the Housing Development has been completed.
- Speedwatch
Speed Watch is a multi approach scheme that empowers communities in the quest to drive down the speeds of vehicles in limits of 40mph and below. Cllr German agreed to report to Highways the four agreed roads for monitoring; Buckeys Lane, Polvarth Road, Windmill Hill and the King Harry Ferry from St Just in Roseland.
- World Clean Up Day – Saturday 15th September
Assistant Clerk to co-ordinate the event in St Mawes with the Roseland Free Plastic group. It was agreed that free Car Parking could be given to participants for the afternoon. It was felt that Tavern Beach and Castle Beach should also be included, this was to be investigated.
- Any Other Urgent Business
A question was raised over the regulations with cutting hedges. The Clerk agreed to check.
It was agreed to hold a Personnel Sub Committee Meeting on Wednesday 17th September at 10.30am in the Millennium Rooms.
It was agreed that in the notes the two villages in our parish would be recorded as St Mawes and St Just in Roseland.
- October agenda items
- Seeking professional help with Planning
The next meeting will be held on Monday 1st October 2018 at 7pm in The Millennium Rooms
There being no further business, the meeting closed at 9.55pm
Signed as a true record……………………………………..Chairman Cllr. B. Sadler