Draft
Minutes of the Meeting of St Just in Roseland Parish Council held in the Millennium Rooms, St Mawes on Monday 2nd December 2013. The meeting commenced at 7pm.

Councillors Present:
The Chairman Cllr. Warren, Cllrs. J Benney, S Black, B. Chenoweth, P. Farmiloe, R. Giles, R. Hall, B. Sadler, P. Salter , P. Teague and C. Williams

Also Present:
S. Penhaligon (Clerk), T van der Wolde (Assistant Clerk), Cornwall Cllr. German & two members of the public

1. To accept apologies for absence – none

2. Declaration of Interest:
a) Disclosable Pecuniary Interest– none declared
b) Non-Registerable Interest – none declared
c) Of gifts to the value of more than £25 – none declared
d) To consider requests for dispensation on items on the agenda – none declared

3. Open Period – Public Participation
T. Chart expressed concern that the proposed two hour charge to come into effect in St Mawes Car Park from April 2014 will cause a decrease in income generated from the Car Park, as people are more likely to pay for two hours rather than the all day charge. Cllr. Warren commented that there will be a change to how data is extracted from the machines so that more information can be obtained to ascertain what the time-frame preference is for customers that use the car park.

4. Confirmation of the minutes of the Parish Council Meeting held on 4th November 2013
An amendment was made to item 19 that changed the word refuge for refuse, and Item 8 (last sentence) the minutes have been amended to read that Cllr. German is ‘a member’ of the Roseland Surgeries Patients Group – not ‘the Chair’. The Council RESOLVED, by a show of hands, that the amended previously circulated minutes be approved and they were duly signed by the Chairman.

5. Matters arising from the Minutes not on the Agenda
a) Lighting to front of 2 Harbour View, St Just in Roseland
There was nothing to report.

b) Carols in the Castle – Saturday 21st December 2013
The local schoolchildren (Parish People) will take part. Rev’d Angela Cooper agreed to do a reading and assist with the prayers with Rev’d Boullier. St Just Singers will sing and Mavis Porter will do a reading.

c) Churchill Contract Cleaning Services
Churchill has sent copies of the new schedules and has apologised again for the temporary drop in standards. Churchill is currently investigating if Cory will remove the excess rubbish in the Bohella Store.

d) The Swing and Barriers on Summers Beach
Taylor Made Play is inspecting the barriers on Tuesday 3rd December. They have advised that just the seat of the swing needs to be removed whilst it is not in use. Cllr. Salter agreed to remove the seat.

6. Report from the Clerk
The Clerk has responded to Mr Shaw about his matters of concern and also has written to the owners of Windrush regarding the works needed on their boundary. In regards to the raised issue of dog fouling, the Clerk has ordered a dog waste bin to be sited at the Polvarth end of the footpath. The matter concerning boats with cradles and masts raised, the Clerk confirmed that there has been no planning breaches and suggested to the complainant that he speaks with the landowner.

The Clerk also reported that cardboard will not be collected from the recycling area in St Just and asked the Parish Council to consider siting an extra paper bank in St Mawes Car Park.

The Clerk informed that she had received correspondence from Mr and Mrs Brown concerning the proposed closure of Waterloo House, including a copy of a letter sent by Mencap. It was agreed that the Clerk write back and say that the Parish Council is supportive of the actions taken by members of the community who are campaigning for Waterloo House to remain open to its residents. If this is not possible, the Parish Council asked if Mencap could investigate retaining a smaller facility in the village for those residents who have lived there for many years.

7. Report from Devon and Cornwall Constabulary
No report was submitted from the Police for November.

The Chairman asked to suspend standing orders to defer item 8 as Cllr. German was arriving late to the meeting. All in favour.

9. Report from Councillors as representatives of other Committees
Cllr. Black reported that he has met with the school governors at St Mawes School.

10a. Accounts and Finance
a) To approve the payments of accounts (Appendix 1)
The Council was asked to approve the following payments:
Total cheques numbered 6253 to 6264 approved and signed at meeting £ 4,720.21 Total cheques numbered 6240 to 6252 paid since last meeting were ratified £ 4,703.28
Direct Debits/ Standing Orders shown as paid in November £13,334.21
Income shown as received during November £ 5,896.55

Approval of the payments of accounts proposed by Cllr. Giles. Seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.

b) To consider the quotations to install a base for the portable garage
The Clerk requested a quotation from four builders to install a base for the portable garage; however, only two have been submitted. Cllr. Salter proposed that the Parish Council accept the net quotation of £1,750 from B Hearn. Seconded by Cllr. Black. All in favour. RESOLVED by the Council.

c) To consider the additional cost of the defibrillator funded by the Parish Council
Simone Kennett of Roseland Surgery Patients Group has advised that the total cost of the defibrillator will be £1,230, £1,000 of which has already been donated by the Parish Council. Cllr. Giles proposed that the Parish Council donate the additional sum of £230, seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.

d) To consider any increase in Churchill Contract Services charges from 1st January 2014
Churchill Contract Services has notified the Clerks that there will be a 2.9{c8c3b3d140ed11cb7662417ff7b2dc686ffa9c2daf0848ac14f76e68f36d0c20} increase in line with the Retail Price Increase from 1st January. Cllr. Salter proposed that the Parish Council accept the increase, seconded by Cllr. Giles. All in favour. RESOLVED by the Council.

10b. Finance Committee (Appendix 2)
To consider the recommendations from the Finance Committee meeting held on 20th November 2013
Cllr. Salter proposed that the Parish Council accepts the quotation of £200 net from Specialist Surveyor T Price for a ground level inspection of the two Monterey Pine Trees above Summers Beach. Seconded by Cllr. Giles. All in favour. RESOLVED by the Council.

Cllr. Salter proposed that the Parish Council approve the budget for 2014/2015 showing a forecast of Income of £197,855 and Expenditure of £234,625, a deficit of £12,715. Seconded by Cllr. Black. RESOLVED by the Council.

It was noted that, since the budget was set, Cornwall Council has confirmed that the Parish Council will receive a Localised Council Tax Support Grant of £844.36 in addition to the Precept for 2014/2015. It also advised that there will be no weed spraying grant next year but grants will be awarded for the Local Maintenance Partnership (Footpath) and towards street and St Mawes Public Conveniences cleansing. These new figures will be adjusted when the budget is looked at again in February.

Cllr. Salter proposed that the Parish Council keeps the Precept at £20,000 for the next financial year. Seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

The Chairman asked to suspend standing orders to bring forward item 12. All in favour.

12. Roseland Neighbourhood Development Plan
Jon Smith Chairman of the Steering Group reported. There has been positive feedback so far on the questionnaires that have been distributed throughout the Roseland. The Steering Group are analysing results as the questionnaires come back. The closing date to be entered into the prize draw is the 17th December. The deadline for the questionnaires to be returned is the end of January. Two drop in sessions have been arranged in the Parish for those that wanted help filling in the questionnaire.

11. Planning
a) To consider the meetings of the Planning Committee – no meetings were held in November

b) The Council considered the following planning applications:

49. PA13/09662 Long Commons, Upper Castle Road, St Mawes. Installation of external staircase. Reviewed by Cllrs. Farmiloe, Williams, Benney. No objections.

50. PA13/09784 Ridgeway, Windmill Hill, St Just in Roseland. Erection of a replacement
Dwelling without complying with condition numbers 3 (submission of scheme of landscaping)
and 7 (submission of written renewable energy scheme) of decision notice PA31/0479/08/R
dated 25.04.08. Reviewed by Cllrs. Warren, Sadler & Teague. No objections.

51. PA13/10048 16 Tredenham Road, St Mawes. Proposed garden room in rear garden. Reviewed by Cllrs. Salter, Farmiloe & Giles. No objections.

52. PA13/10224 Braganza, Grove Hill, St Mawes. Various tree works. Reviewed by Cllrs. Farmiloe, Salter & Giles. No objections.

53. PA13/10406 Tavern Rocks, 25 Lower Castle Road, St Mawes. Front and rear dormers and roof alteration to summer house. Reviewed by Cllrs. Farmiloe, Salter & Williams. No objections.

c) To note the decisions of the Planning Authority –

PA13/08234 16 Tredenham Road, St Mawes. Alterations to first floor windows to form Juliet balconies. Approved.

PA13/08445 1a Commercial Road, St Mawes. Proposed loft conversion and roof extension and associated works including dormer windows and rooflight. Refused.

PA13/ 08517 Barclays Bank Plc 4-5 Marine Parade, St Mawes. Installation of a new air conditioning condenser on internal yard wall. Withdrawn.

PA13/09337 17 Tredenham Road, St Mawes. Rear entrance extension & alteration. Approved.

d) Enforcements
Ongoing –
EN13/01655 Development is not being constructed in accordance with the approved plans, skylight has been installed. Bohella House The Square St Mawes.

EN13/01784 Alleged change of use of helipad from casual to frequent. Land at Lowen Meadow, Newton Road, St Mawes.
Closed –
EN13/02547 Alleged non compliance with approved plans PA31/1296/10/B. Storage area changed and portable buildings resited. Trethem, St Just in Roseland. Not expedient.
* It was bought to the attention of the Clerks Office that the new sign with illuminated letters have been placed on the waterside frontage of the Idle Rocks. The Management of the Idle Rocks has advised and included photographs which explained that the Hotel made changes to the sign to reduce light pollution and removed the floodlights; it is only the letters that light up. A question was asked whether this change required planning permission. An enquiry was made to Cornwall Council and it was confirmed that the letters Idle Rocks need advertisement consent and not planning consent. The Idle Rocks are currently in the process of finding out if advertisement consent was given for the letters Idle Rocks on the sea-ward facing wall as these have been there for a number of years.

* PA13/02793 31 Lower Castle Road – Notification of an amended plan was circulated at the meeting. The Planning Officer emailed to say what the changes are; ‘Whilst the scale and shape of the proposal has not been altered, a number of design elements have been introduced to try and reflect the character of the St Mawes Conservation Area. These include: –
– Planting along the boundary to break up the expanse of stone.
– The method of laying the stone.
– Setting back the glazing within the buildings so that it does not appear so prominent.
– The cantilevered terrace has been amended to reflect the style of the balcony at the adjacent Boat House
– The concrete slabs have been hidden by the use of overlaid natural stone.’

The Assistant Clerk read out an email received on 2nd December from the neighbouring property, Mr Connors requested that the scheme be bought before the Planning Committee of Cornwall Council instead of being decided by the Planning Officers by delegated powers, he also included planning material considerations to support his view.

The Chairman asked that standing orders be suspended to allow for further discussion of this item when Cllr. German arrived. All in favour.

At this point Cornwall Councillor German joined the meeting.

8. Report from Cornwall Cllr. German
Cllr. German had attended an event at St Mawes Community Fire Station earlier that evening and reported that the co-responder scheme has been going well and that it took an active part in helping with the defibrillator project in terms of delivering training and the rolling out of the defibrillators. He asked the Parish Council to continue to support community engagement with the successful Co-responder and Defibrillator projects.

Cllr. German informed that a meeting is to be arranged in January to discuss Waterloo House; this meeting will bring together adult social care, mencap and residents to discuss the issues.

Cllr. German confirmed that the recent budget cuts have meant that there will be no funding for weeding and that the agency agreement has ended; these cuts have ensured that core services are still funded.

Cllr. German stated that he was in support of taking the planning application at 31 Lower Castle Road to Planning Committee should the Planning Officer recommend the scheme for approval.

Cllr. Sadler proposed that the Parish Council accept the amended plan at 31 Lower Castle Road with the condition that it cannot be used as a separate dwelling, seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council. (See footnote at the end of the minutes)

13a. Affordable Housing Local Needs
To consider updates on Affordable Housing
There were no updates to report.
13b. Proposed Housing Developments in St Mawes and St Just in Roseland
To consider updates on the proposed developments in St Mawes and St Just
There were no updates to report.

14. Millennium Rooms Management Committee (MRMC) Appendix 3 & 4)
To consider the recommendations from the Millennium Rooms Management Committee AGM and general meetings held on 27th November 2013

Cllr. Williams reported that the Income and Expenditure for the Millennium Rooms in 2012/13 showed a surplus of £1,167. The Income and Expenditure for the Roseland Visitor Centre in 2012/13 showed a surplus of £790.

Three volunteers at the Roseland Visitor Centre put their names forward to act as Volunteer Representatives, a ballot took place and Mavis Porter and Trudi Eborall are the newly appointed Volunteer Representatives.

Cllr. Williams proposed that the Parish Council approve the new constitution which split the committee in two, one for the Millennium Rooms and one for the Roseland Visitor Centre, seconded by Cllr. Warren. All in favour. RESOLVED by the Council.

At the General Meeting, Cllr. Williams suggested that the Visitor Information Board should be placed on legs and requested that this be sited at the Arcade. The Parish Council were in agreement. It was also agreed at the General Meeting to defer painting the outside walls of the Millennium Rooms until 2014/15; instead it will be power-washed.
15. Car Park
To consider the monthly income
Pay & Display Pay & Display Permits Permits Total
Monthly Cumulative Monthly Cumulative Cumulative
Nov-12 2,763.30 137,750.40 240.00 13,334.10 151,084.50
Nov-13 3,128.10 153,660.95 180.00 16,084.80 169,745.75
November 2013 comparable with November 2012
Up 364.80 15,910.55 2,750.70 18,661.25
Down -60.00

The Clerk reported that the Idle Rocks has installed the 10 small signs in the upper car park and are awaiting the installation of a large sign. The Idle Rocks have been issued with invoices for storage and parking up to 30th November, and have been given the agreement which has yet to be signed.

16. St Just in Roseland Church Public Conveniences
To further consider the future financing of St Just Church Public Conveniences
Cornwall Council is currently drawing up the leases. The Building Manager is looking into repairs.

17. Standing Orders
To further consider the recommendations from NALC to update the Standing Orders.
NALC has recommended updating the Standing Orders. As there are many updates and a change of format, the Parish Council agreed that the Clerk will start this work in the New Year.

18. Bohella Bank
To further consider the maintenance of Bohella Bank
L Dunstone informed the Clerk that he would complete the maintenance of the bank by the end of November. However, although some work has started, there is still more maintenance to be done.

19. Correspondence (information only)

20. Staffing Matters
a) to consider the report and recommendations from the Personnel Committee meeting of 11th November (Appendix 5). Minutes were circulated this evening and Cllr. Farmiloe reported that no recommendations had been put forward.

At this point the Clerk, the Assistant Clerk & Cllr. German left the meeting.

b) To consider Christmas honorariums for employees
Cllr. Giles proposed that one-off honorariums totalling £950 be given to employees in recognition of their commitment, dedication and valuable service throughout the year. Seconded by Cllr. Chenoweth. All in favour. RESOLVED by the Council.

Councillors felt that the accompanying letter to the employees should advise that the policy for the payment of honorariums will be reviewed in the coming months by the Personnel Committee.

Cllr. Warren proposed that a one-off payment in the form of a voucher be given to David Farrance in recognition of the voluntary assistance he has given to the Clerk’s office and the Roseland Visitor Centre throughout the year. Seconded by Cllr. Farmiloe. All in favour. RESOLVED by the Council.

21. Agenda items for the next Parish Council meeting – No items put forward.

22. Date of next meeting – The next general meeting of the Parish Council will be held on Monday 6th January 2014 in the Parish Millennium Rooms, St Mawes commencing at 7pm.

There being no further business, the meeting closed at 10pm

Signed as a true record………………………………………..Chairman

Date……………………………………………………………

PA13/02793 31 Lower Castle Road
Subsequent to the resolution made at the meeting on 31 Lower Castle Road, three Councillors had submitted a written request that this planning application be reconsidered at a Planning Committee meeting to enable new information to be addressed. The Planning Meeting was arranged for 11th December 2013.